Catering Equipment + Ongoing Maintenance

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dún Laoghaire Institute of Art Design and Technology ran this procurement for “Catering Equipment + Ongoing Maintenance” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Catering Equipment + Ongoing Maintenance
• The ongoing maintenance post warranty (ie 12 month warranty
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] GoodsRFT150124
• Catering Equipment + Ongoing Maintenance
• (“Tenderers”) for the supply of the goods as described in Appendix 1 to this RFT (the
• the catering equipment. The ongoing maintenance post warranty (ie 12 month warranty
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] Not Used”
• the successful implementation of any Goods Contract that may result from this Competition
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] their social and economic benefits.
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] FT supersedes and replaces any and all previous documentation, communications
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] of the
• services to the Union’s public procurement and concession markets and procedures Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity N/A [Click here
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity N/A [Click here
• Minimum Turnover Requirement By completing Part IV of the eESPD and declaring that they satisfy the Selection Criteria, Tenderers confirm that they meet or exceed a minimum annual turnover level of €750,000 excl VAT for each of the three most rece

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Minimum Turnover Requirement By completing Part IV of the eESPD and declaring that they satisfy the Selection Criteria, Tenderers confirm that they meet or exceed a minimum annual turnover level of €750,000 excl VAT for each of the three most rece
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• Tenderers must complete the eESPD regarding Minimum Turnover Requirement Yes No
• [Request for Tender Catering Equipment + Ongoing Maintenance.pdf] GoodsRFT150124

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Catering Equipment + Ongoing Maintenance
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity N/A [Click here
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• All refrigeration equipment must have a minimum of an B rating based on Minimum Energy Performance Standards unless specified otherwise
• Where a piece of equipment has a dimensions such as "between 775 and 875" - the noted dimensions represent the allowable range which the piece o
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender Catering Equipment + Ongoing Maintenance.pdf, Appendix 1:, Appendix 2:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule, Appendix 3:, Appendix 4:.