Request for Tender for the supply of spare parts for Irish Coast Guard paging and alerting notification system

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Transport ran this procurement for “Request for Tender for the supply of spare parts for Irish Coast Guard paging and alerting notification system” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the supply of spare parts for Irish Coast Guard paging and alerting notification system
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] GoodsRFT150124
• request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the
• The provision of spare parts for the existing Paging and Alerting Notification System in use
• by the Irish Coast Guard. The Paging and Alerting Notification system currently in use by
• the Irish Coast Guard is based around a Multitone Electronics PLC system.
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] of spare parts is
• the successful implementation of any Goods Contract that may result from this Competition
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] that SMEs can be included in their proposals to maximise the social and economic
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] should place no reliance on such previous documentation and correspondence.
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] such Personal Data to the Contracting Authority for the purposes of its participation in this
• services to the Union’s public procurement and concession markets and procedures Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The provision of spare parts for the existing Paging and Alerting Notification System in use
• Disposal of existing equipment is not a requirement for this tender. Fitting of spare parts is
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public Liability €6; 5m Product Liability €6.5m 2
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• here and insert details Email Address Click here and insert details Registered Office Postal Address Click here and insert details Minimum level of capacity A Minimum Annual turnover of €140,000 for each of the last three financial yea
• he tenderer is details Email Address Click here and insert details Registered Office Postal Address Click here and insert details Minimum level of capacity A Minimum Annual turnover of €140,000 for each of the last three financial yea
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public Liability €6
• 5m Product Liability €6.5m 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] GoodsRFT150124
• Declaration as to Personal Circumstances of Tenderer
• goods as described in Appendix 1 to this RFT (the “Goods”).
• Appendix 1 Requirements and Specifications.
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] of spare parts is
• [20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf] that SMEs can be included in their proposals to maximise the social and economic

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 18 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public Liability €6
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• The Contractor hereby guarantees the Goods for 12 months from the date of delivery (the
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• Party may terminate at 14 days notice
• remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20240521 D.Transport RFT for provision of spare equipment for paging system Final update.pdf, RFT for provision of spare equipment for paging system Final update.pdf] GoodsRFT15, Appendix 1:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2:, Schedule, Appendix 3:.