Design Services to the SFPA

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sea-Fisheries Protection Authority ran this procurement for “Design Services to the SFPA” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• [RFT - Design Services - Deadline extended.docx] Disclaimer
• [RFT - Design Services - Deadline extended.docx] to allow the Contracting Authority to fully evaluate completed tender submissions, Tenderers are advised to ensure that their responses include all of the following information:
• to advise the Minister in relation to policy on effective implementation of sea-fisheries law and food safety law: The Minister shall consider any such advice for the purposes of Chapter 2,
• [RFT - Design Services - Deadline extended.docx] in relation to the remit of the Authority,
• [RFT - Design Services - Deadline extended.docx] to the satisfaction of the Contracting Authority that they will have these resources at their disposal when necessary.
• All queries or requests for clarification relating to any aspect of this procurement competition or of this RFT must be directed through the messaging service on the eTenders portal at www.etenders.gov.ie only. Please note, no
• [RFT - Design Services - Deadline extended.docx] late tenders will not be considered under any circumstances.
• All queries or requests for clarification relating to any aspect of this procurement competition or of this RFT must be directed through the messaging service on the eTenders portal at www.etenders.gov.ie only. Please note, no queries shall be accepted via any other medium.
• [RFT - Design Services - Deadline extended.docx] confidential basis, it will notify the tenderer accordingly and require the tenderer to either withdraw the query or agree to its release, accompanied by a response, to all tenderers.
• The Contracting Authority requires tenderers to nominate a dedicated contract manager who will act as the main point of contact for the duration of the contract. This person shall have the authority to deal with all matters in relation to the contract and be responsible for the satisfactory delivery of the services required. The duties of the contract manager will include the following:
• [RFT - Design Services - Deadline extended.docx] of the contract. This person shall have the authority to deal with all matters in relation to the contract and be responsible for the satisfactory delivery of the services required. The duties of the contract manager will include the following:
• Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general and providing suggestions for improvement and cost savings Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• to advise the Minister in relation to policy on effective implementation of sea-fisheries law and food safety law: The Minister shall consider any such advice for the purposes of Chapter 2,
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• Demonstrate strong creativity and a high standard of design, while adhering to brand guidelines to suit different communications objectives and needs, through its work.
• Compliance with SFPA’s brand guidelines and align with SFPA’s corporate strategy vision, mission, and values.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Self-Declaration must be completed in the Tender Response Document Pass/Fail Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for one claim, or series of claim; Public/Product Liability €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Self-Declaration must be completed in the Tender Response Document Pass/Fail Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for one claim, or series of claim
• Public/Product Liability €6.5 million limit for any one claim or series of cl
• Professional Indemnity €100,000 limit for any one claim or series of cla

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Self-Declaration must be completed in the Tender Response Document Pass/Fail Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for one claim, or series of claim
• The deadline date and time for receipt of tenders is 14:00 GMT, Wednesday 29th May. Tenders must be submitted through the eTenders web portal (www.etenders.gov.ie) only. The completed tender submission, which is to include all information identified in the Checklist for Tender Submissions contained in this Request for Tender document and all other information required by this Invitation to Tender document, must be compiled in such a manner such that it can be read immediately upon opening of the post-box. Tenderers must ensure electronic documents are not corrupt. The Contracting Authority is not responsible for corruption in electronic documents.
• All queries or requests for clarification relating to any aspect of this procurement competition or of this RFT must be directed through the messaging service on the eTenders portal at www.etenders.gov.ie only. Please note, no
• All queries or requests for clarification relating to any aspect of this procurement competition or of this RFT must be directed through the messaging service on the eTenders portal at www.etenders.gov.ie only. Please note, no queries shall be accepted via any other medium.
• A detailed specification is available in Appendix A.
• Award of contract will be conditional upon acceptance of the Contracting Authority’s Terms and Conditions as appended at the relevant Appendix.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• m this procurement competition will be issued for a term of 24 months (“the Term”) from the date of notificat
• the right to extend the Term for a period or periods of up 12 months with 2 such extensions on the same term
• [insert number]calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• ) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT - Design Services - Deadline extended.docx, Draft Service Contract 2024.docx, RFT - Design Services - Deadline extended.docx] Disclaimer.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT - Design Services - Deadline extended.docx] to allow the Contracting Authority, RFT - Design Services - Deadline extended.docx] in relation to the remit of the Aut, RFT - Design Services - Deadline extended.docx] to the satisfaction of the Contract.