Call for Tender for the provision of schoolbooks for St Joseph's College, Roll No 60263v under the Junior Cycle Books Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Joseph's College (Lucan) ran this procurement for “Call for Tender for the provision of schoolbooks for St Joseph's College, Roll No 60263v under the Junior Cycle Books Scheme” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• for the supply of the schoolbooks1 as described in Appendix 1 to this CFT (the “Goods”).
• Tenderers must be able to supply each item on the specification list as per the Lot tendered
• (each a “Goods Contract”) in respect of the Lot for the supply of the specified goods. A
• ebooks, and workbooks in use at school level to support teaching and subject learning at Junior Cycle. It also
• successful implementation of any Goods Contract that may result from this Competition and
• supply of samples for purposes of tendering and their return after evaluation or participation
• Contract arising out of this Competition, the successful Tenderer shall be required to supply its Tax
• status by the Contracting Authority. By supplying these numbers, the successful Tenderer
• Contractor relies, all or any of the supporting documents specified at paragraph 3.2 below.
• Tenderers must provide the supporting documentation specified below without delay when
• Tenderers must supply a Tax Clearance
• support the turnover statement. In line with Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Cycle Schoolbook Scheme funded by the Department of Education
• Cycle Schoolbook Scheme funded by the Department of Education.
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; nfirm that we have the following insurances in place Insurance Type Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability Employers Liability €12.7 million for any one claim arising out of a sing; Public Liability Public Liability €2.6 million for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• nfirm that we have the following insurances in place Insurance Type Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability Employers Liability €12.7 million for any one claim arising out of a sing
• Public Liability Public Liability €2.6 million for any one claim or series of claims a
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• le occurrence Public Liability €2.6 million for any one claim or series of claims a

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• If the estimated value is above €50,000 ex-VAT, this Excel file will be published to eTenders alongside the Call for Te
• [CFT-School-Books-V1.3-02052024 _ St Josephs College_60263v.pdf] 1 Page
• Appendix 1: Specification of Requirements
• [CFT-School-Books-V1.3-02052024 _ St Josephs College_60263v.pdf] 14
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• [CFT-School-Books-V1.3-02052024 _ St Josephs College_60263v.pdf] Representations and Undertakings

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• In line with current legislation, where a company has an annual turnover of less than €8.8 Million, audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Outlined below are the steps schools should follow after determining if their schoolbooks value falls below €50,000 ex-VAT (RFQ) or above €50,000 ex-VAT (CFT):\n1
• shall expire on 20th June 2025 unless it is otherwise terminated in accordance with the
• remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT-School-Books-V1.3-02052024 _ St Josephs College_60263v.pdf, Appendix 1: Specification of Requirements, Appendix 2: Pricing Schedule.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer, Appendix 5: Goods Contract.