Call for Tenders for the provision of schoolbooks through the Junior Cycle Schoolbook Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Raphaela’s Secondary School ran this procurement for “Call for Tenders for the provision of schoolbooks through the Junior Cycle Schoolbook Scheme funded by the Department of Education to St Raphaela’s Secondary School Roll no 60361V” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• 1.3 Requirements of the Service 25
• 1.4 Supply, Delivery of Goods 26
• 1.9 Goods/Service Issues 28
• Schedule D: Service Levels 59
• 1.1 The Board of Management of St Raphaela’s Secondary School (the “Contracting Authority”) invites tenders (“Tenders”) to this call for tenders (“CFT”) from economic operators (“Tenderers”) for the supply of the schoolbooks[1] as described in Appendix 1 to this CFT (the “Goods”). The Goods are required to be supplied and delivered in St Raphaela’s Secondary School on or before the end of 30th May 2024
• 1.3 This public procurement competition (the “Competition) is in one (1) Lot. Tenderers must be able to supply each item on the specification list as per the Lot tendered for as provided in the specification and descriptions documents accompanying this CFT document and must provide the relevant price in the excel pricing worksheet also. An incomplete Lot will not be considered. Note: We may not require all items from the DE list nor what is listed in our excel files. Pricing Documents The relevant pricing document must be completed as part of the Tenderer’s submission.
• 1.4 Any contract that may result from this Competition (the “Goods Contract”) will be issued for a term of 12 (twelve) months. The Contracting Authority proposes to award an initial contract (each a “Goods Contract”) in respect of the Lot for the supply of the specified goods. A contract will be awarded to a single supplier for the Lot who is deemed to be the most economically advantageous tender, in accordance with the award criteria set out in Part 3.3 of this CFT.
• [Call for Tender St Raphaela's SS 60361V (Updated).docx] Lot for the supply of the specified goods. A contract will be awarded to a single supplier for the Lot who is deemed to be the most economically advantageous tender, in accordance with the award criteria set out in Part 3.3 of this CFT.
• 1.6 1.7 The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed may amount to some Seventy three thousand euro (€73,000) over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Goods Contract that may result from this Competition.
• 2.8.2 Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer.
• [Call for Tender St Raphaela's SS 60361V (Updated).docx] It will be a condition of any Goods Contract pursuant to this Competition that the successful Tenderer(s) shall, for the term of such contract(s), comply with all EU and domestic tax laws. Tenderers are referred to www.revenue.ie for further information. Prior to the award of any Goods Contract arising out of this Competition, the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers, the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: Call for Tenders for the provision of schoolbooks through the Junior Cycle Schoolbook Scheme funded by the Department of Education to St Raphaela’s Secondary School Roll no 60361V
• Call for Tenders for the provision of schoolbooks through the Junior Cycle Schoolbook Scheme funded by the Department of Educationto
• 1.15 Returns Policy 29
• 1.2 In summary, the Goods comprise: The provision of student schoolbooks through the Junior Cycle Schoolbook Scheme funded by the Department of Education.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing; le occurrence Public Liability €2.6 million for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• le occurrence Public Liability €2.6 million for any one claim or series of claims a
• I confirm that we have the following insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €12.7 million for any one claim arising out of a sing
• Public Liability €2.6 million for any one claim or series of claims a

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• de evidence that their combined turnover relating to the goods specified in Appendix 1 only, has exceeded the amount of €200,000, over the three years 2021/2022/2023 Pass/ Fail A4 Audited Acc
• Appendix 1: Requirements 24
• 1.12 Pricing Proposal 29
• Appendix 2: Pricing Schedule 31
• Appendix 3: Tenderer’s Statement 32
• Appendix 4: Declaration as to Personal Circumstances of Tenderer 33

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• timates that the expenditure on the Goods to be covered by the proposed may amount to some Seventy three thousand euro (€73,000) over the Term and any possible extensions
• In line with current legislation, where a company has an annual turnover of less than €8.8 Million then audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• In line with current legislation, where a company has an annual turnover of less than €8.8 Million, audited accounts are not necessary
• for 30 (thirty) calendar days either Party may terminate at 14 days’ notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Call for Tender St Raphaela's SS 60361V (Updated).docx,

[Call for Tender St Raphaela's SS 60361V (Updated).docx, 1.5 Orders & C

[Call for Tender St Raphaela's SS 60361V (Updated).docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Append

Call for Tender St Raphaela's SS 60361V (Updated).docx, Appendix 1 only, has exceeded the amount of €200,000, over the three years 2021/2022/202, Appendix 1: Requirements 24.