Provision of Eircodes and related Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Residential Tenancies Board ran this procurement for “Provision of Eircodes and related Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Eircodes and related Services
• Maintenance of Mapping Tool €0.00 Annual €0
• y contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services to the satisfaction of
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] REQUEST FOR TENDER
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] er is relying on the resources to qualify (e.g. turnover, manpower, previous experience) and or to deliver contracts. The consortium must appoint a single point of contact who will assume overall responsibility for delivery, and who is authorised to sign the framework agreement / contract on behalf of all consortia members. The Contracting Authority will not act as an arbitrator between members of consortia.
• The Contracting Authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of Eircode and Related Services. A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded.
• In the context of a single-party framework agreement, the successful framework member does not have to compete for each new contract. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator.
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] has been adopted in order to efficiencies and maximise cost savings over the duration of the framework.
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] contracts may be awarded directly on foot of the original tenders or by consultation with the Framework Member and invitation to provide a supplementary tender within the constraints laid down in this tender documentation and the framework agreement terms and conditions.
• If, following the award of any contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services to the satisfaction of the Contracting Authority; the Contracting Authority reserves the right to award the contract to the next highest scoring tenderer emerging from the process at any time during the contract tender validity period.
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• Website plugin no code design that requires minimal programming (Minimal downtime of existing web pages).
• For Local Electoral data, a Database will be maintained by the supplier which will contain the Local Electoral Area boundary datasets as set out by the Ordinance Survey of Ireland (see below). For continuity, it is required to match addresses against the 2015 and 2019 Local Electoral Area boundary datasets, which require ongoing management and maintenance. Any future changes to boundaries, as set out by the Boundary Commission, would result in the need to match all addresses against any new boundary datasets, while concurrently maintaining existing datasets.
• The supplier will need to manage and maintain datasets for any new boundary type and or changes to existing boundaries as set out in new or amended legislation. Suppliers should indicate their capacity to manage the potential increases in volume of encoding when legislative changes dictate new boundaries/ metrics or datasets.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; wing insurances being in place: Confirmation of the following insurances being in place: Insurance Type Insurance Type Required Level Employer’s Liability Employer’s Liability €13 million Public Liability Public Liability €6.5 million Professional Indemnity Professio
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• wing insurances being in place: Confirmation of the following insurances being in place: Insurance Type Insurance Type Required Level Employer’s Liability Employer’s Liability €13 million Public Liability Public Liability €6.5 million Professional Indemnity Professio

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Please note that information relating to this Request for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• [FINAL RFT-Provision of Eircodes and Related Services RTB.docx] Government Procurement Opportunities Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please note that the Contracting Authority accepts no responsibility for information relayed (or not relayed) via third parties.
• Admission to the framework agreement will be conditional upon acceptance of the Contracting Authority’s Framework Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation regarding these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• Web plugin control service should support a smart\dynamic lookup allowing multiple calls to the service (multiple services) as the user is typing to efficiently find addresses without the need to submit a full address. This should be a low code or no code implementation.
• Fees will be fixed as maximum rates for the duration of the initial contract of two (2) years. Pricing will be reviewed with the framework operator after the initial two (2) year contract has been completed.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• Please upload your response as a ZIP FILE to protect the integrity of the file names
• Small and Medium Enterprise participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or with larger enterprises to meet the financial, economic or technical capacity requirements of the competition, if required.
• Tenderers may include individuals, partnerships, limited companies, groupings or any combination of the foregoing with or without legal personality. However, a grouping if successful will be required to establish legal personality to enter the framework agreement / contract.
• The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement. A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: FINAL RFT-Provision of Eircodes and Related Services RTB.docx, RFT-Provision of Eircodes and Related Services RTB.docx] REQUEST FOR TENDER, RFT-Provision of Eircodes and Related Services RTB.docx] Government Procurement Opp.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT-Provision of Eircodes and Related Services RTB.docx] er is relying on the resou, RFT-Provision of Eircodes and Related Services RTB.docx] has been adopted in order, RFT-Provision of Eircodes and Related Services RTB.docx] contracts may be awarded d.