Telehandler for use in Regional Salt Barn

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply of one new and unused telehandler for use in the Regional Salt Barn operated by Kildare County Council. The telehandler must meet specific operational and safety standards suitable for handling materials in a corrosive environment, particularly in relation to salt storage.

The contractor's day-to-day activities will include:

• Supply of Equipment: Deliver one telehandler with a minimum ground clearance of 0.
• Training: Provide a minimum of one day's training for at least two drivers in County Kildare.
• Maintenance Support: Offer after-sales service and support, including warranty provisions.
• Documentation: Supply all necessary documentation related to operation, maintenance, and safety of the telehandler.
• Spare Parts Availability: Ensure availability of spare parts and provide timelines for delivery.
• Corrosion Protection: Include a detailed statement on the level and quality of corrosion protection for the telehandler.

The telehandler must also be equipped with two buckets, one with a one-tonne payload capacity and another with a two-tonne payload capacity. The contractor must ensure compliance with all relevant safety and operational standards throughout the contract duration.

3. Background & buyer context

This procurement is initiated by Kildare County Council to enhance operational efficiency in the management of salt storage and distribution. The need for a telehandler arises from the council's commitment to maintaining effective winter road safety measures and ensuring timely access to materials. The procurement aligns with local government policies aimed at improving public service delivery and operational capabilities. There is no mention of an incumbent supplier, indicating a potential opportunity for new entrants in this sector.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €300,000.
• Insurance:
• Employer’s Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: Not required
• Certifications: Not specified for this tender.
• Past experience: Evidence of successfully delivering at least three comparable contracts.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide supporting documentation to demonstrate compliance with these criteria upon request.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded to the tenderer with the highest score based on the most economically advantageous tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to page limits.
• CVs: Include CVs for key personnel, with a maximum of two pages each.
• Pricing schedule: Complete the Pricing Schedule as per Appendix 2.
• Case studies: Provide details of three comparable projects.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via the electronic postbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract term is 12 months, with the possibility of two extensions of up to six months each.
• Payment terms: Payments will be made in accordance with the Goods Contract, with all prices quoted being inclusive of all costs except VAT.
• Key SLAs/KPIs: Not specified in the documents.
• Liquidated damages: Not specified in the documents.
• Termination clauses: The contract may be terminated with 14 days' notice if breaches are not remedied.
• IP ownership: Not specified in the documents.
• Sub-contracting rules: Subcontracting is allowed, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €300,000 may limit participation from smaller firms, potentially favoring larger incumbents.
• The lack of specified certifications may lead to ambiguity regarding compliance expectations.
• The absence of clear SLAs/KPIs could result in disputes over performance expectations.
• The requirement for a detailed corrosion protection statement may pose challenges for bidders unfamiliar with the specific environmental conditions of the Regional Salt Barn.

10. SME fit assessment

This tender is suitable for small to medium enterprises (SMEs) that can demonstrate:

• A proven track record in supplying similar equipment and services.
• The capacity to meet the turnover requirement of €300,000.
• Ability to provide training and after-sales support.
• Consortium or subcontracting arrangements are permitted, allowing smaller firms to collaborate.
• Bid preparation may require several days to compile necessary documentation and responses.
• The presence of a potential incumbent may influence the competitive landscape, but the absence of specified past winners opens opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: KCC Teleporter RFT (2024).docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement