Maynooth University Removals

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|-------------------------------------------------|------------------------------------|------------------|----------|----------------|------|------------------------------|------------------|------------------------------|------------------| Maynooth University Removals Maynooth University Arts Building Facilities Management & Cleaning €50,000 not stated Open n/a Maynooth, Ireland 6 months 2024-04-26 12:00:00 not stated

2. Scope of Work

The contract involves the provision of office removals and storage services for Maynooth University’s Arts Building. The contractor will be responsible for the removal, storage, and reinstatement of office furniture and contents. The project is expected to be completed within a defined timeframe, with a total duration of approximately 6 months, including possible extensions.

Key activities include:

• Removal of Office Furniture: Efficient packing and transportation of office furniture from the Arts Building.
• Storage Services: Safe storage of removed items for a period of up to 6 months.
• Reinstatement: Returning the stored items to their original or designated locations after the completion of the works.
• Volume of Work: The contractor must manage the removal of various office items, including desks, chairs, and other office equipment, ensuring that all items are accounted for and handled with care.
• Compliance with Safety Standards: Adhering to health and safety regulations during the removal and storage processes.
• Communication with University Staff: Coordinating with university personnel to ensure minimal disruption during the removal and reinstatement phases.

The contractor must demonstrate a strong capability in managing similar projects, particularly in educational or office environments, to ensure successful execution of the contract.

3. Background & buyer context

This procurement is initiated as part of Maynooth University's ongoing efforts to optimize its facilities and enhance the learning environment. The Arts Building requires a comprehensive removal and storage solution to facilitate renovations and upgrades. The university aims to engage a contractor that can provide efficient and reliable services, aligning with its strategic objectives to improve campus facilities. The contract is part of a broader initiative to enhance operational efficiency and support the university's academic mission.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €500,000 for removal and storage facilities for each of the preceding three years (2020 to 2023). An auditor's letter is required to confirm this.
• Insurance:
• Employer’s Liability: €6.5m
• Public Liability: €13m
• Product Liability: not specified
• Professional Indemnity: not applicable
• Insurance of full replacement cost of stored materials: €0.5m
• Certifications: Must be independently certified to ISO 9001:2015.
• Past experience: Completion of at least three comparable projects within the last five years, demonstrating similar nature, scale, and complexity.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the most economically advantageous tender (MEAT) criteria. The scoring breakdown is as follows:

The total cost will be evaluated, with the lowest bid receiving full marks. A minimum cumulative pass mark of 180 out of 300 is required for the technical criteria to be considered for pricing evaluation.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template with no specified page limit.
• CVs: For key personnel involved in the project, with no specified page limit.
• Pricing schedule: Must use the template provided in Appendix 2.
• Case studies: Three projects of similar value and complexity.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Attendance is required; contact David Carr at [email protected] by 21/04/2024.
• Submission portal: Tenders must be submitted via the electronic postbox on eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract duration is 6 months, with the possibility of two 6-month extensions.
• Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted being inclusive of all costs and exclusive of VAT.
• Key SLAs/KPIs: Not specified in the documentation.
• Liquidated damages: A penalty of €500 per week for late delivery of services.
• Termination clauses: Either party may terminate the contract with 14 days' notice under certain conditions.
• IP ownership: Not specified in the documentation.
• Sub-contracting rules: The successful Tenderer must designate a single entity responsible for the contract, regardless of subcontracting.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover requirement: The minimum turnover requirement of €500,000 may limit participation to larger firms, potentially excluding smaller businesses.
• Insurance coverage: The high levels of required insurance may pose a barrier for smaller firms that may not have access to such coverage.
• Site visit requirement: The necessity for a site visit prior to contract award may complicate the bidding process for some firms.
• Limited timeframe: The tight timeline for project completion may pose challenges for bidders in managing logistics and resources effectively.

10. SME fit assessment

• Who can credibly bid: Bidders should ideally be medium-sized firms with experience in office removals and storage, particularly in educational settings.
• Consortium or sub-contracting: Bidders are allowed to form consortia, but must designate a prime contractor responsible for the contract.
• Indicative bid-prep effort: Bidders should expect to invest several days in preparing their submissions, including gathering documentation and case studies.
• Pwin signal: The presence of a minimum turnover requirement and the potential for limited competition may signal a moderate to high probability of winning for established firms with relevant experience.

11. Where to dig deeper

• Source RFT filename: RFT Arts Building Removals & Storage.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement