Request for Tender for the provision of Facilities Management Services at An Garda Síochána Walter Scott House

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

An Garda Síochána_1192 ran this procurement for “Request for Tender for the provision of Facilities Management Services at An Garda Síochána Walter Scott House” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the provision of Facilities Management Services at An Garda Síochána Walter Scott House
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• the proposed Services Contract amount to some €450,000 (excl
• This successful Tenderer will be required to provide a minimum of one onsite resource to support
• supply its Tax Clearance Access Number and Tax Reference Number to facilitate online
• [T.003.2024_RFT for FM Service at WSH.pdf] An Garda Síochána FM Services Walter Scott House
• Facilities Management Services at An Garda
• An Garda Síochána FM Services RFT 2024
• provision of the services as described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise of the provision of Facility Management and Cleaning
• Services at Walter Scott House, Military Road, Dublin 8, D08 PTX6
• [T.003.2024_RFT for FM Service at WSH.pdf] Walter Scott House, Military Road, Dublin 8, D08 PTX6 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; mber insert details Tax Access Number insert details Insurance Type Contracting Authority Requirement Levels held by Tenderer Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € insert details Public Liability €6,500,000 limit for any one claim or series of cla; ims arising out of a single occurrence, per insurance year € insert details Professional Indemnity €1,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € insert details Data Protection €2,500,000 limit for any one claim or series of cla
• Certifications — not specified for this tender
• Past experience — 1 Annual Turnover Requirement Tenderers are required to demonstrate a minimum average turnover of €900,000 per annum for the past three (3) years b; Evidence of a minimum average turnover of €900,000 per annum for the past three (3) years
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• mber insert details Tax Access Number insert details Insurance Type Contracting Authority Requirement Levels held by Tenderer Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € insert details Public Liability €6,500,000 limit for any one claim or series of cla
• ims arising out of a single occurrence, per insurance year € insert details Professional Indemnity €1,500,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year € insert details Data Protection €2,500,000 limit for any one claim or series of cla
• 1 Annual Turnover Requirement Tenderers are required to demonstrate a minimum average turnover of €900,000 per annum for the past three (3) years b
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• aims arising out of a single occurrence, per insurance year Professional Indemnity €1,500,000 limit for any one claim or series of claims arising out of a single year Public Liability €6,500,000 limit for any one claim or series of cl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [T.003.2024_RFT for FM Service at WSH.pdf] An Garda Síochána FM Services Walter Scott House
• Declaration as to Personal Circumstances of Tenderer
• provision of the services as described in Appendix 1 to this RFT (the “Services”).
• [T.003.2024_RFT for FM Service at WSH.pdf] Walter Scott House, Military Road, Dublin 8, D08 PTX6
• [T.003.2024_RFT for FM Service at WSH.pdf] technical or business capacity are encouraged, subject to
• [T.003.2024_RFT for FM Service at WSH.pdf] not give rise

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• to 1 year with a maximum of 2 such 12 month extensions on the same terms and condit
• e right to extend the Term for a period or periods of up to 12 months
• continues for 7 calendar days either Party may terminate at 14 days’ notice
• of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: T.003.2024_RFT for FM Service at WSH.pdf, T.003.2024 Attachment 2_TRD for a WSH FM Services.docx, RFT 2024.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1:, Appendix 1A:, Appendix 2:.