Proposed Gymnasium and Obstacle Course in Gormanston Camp, Gormanston, Co. Meath

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Defence ran this procurement for “Proposed Gymnasium and Obstacle Course in Gormanston Camp, Gormanston, Co. Meath” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Construction contract value at award stage (including cost of services where applicable): Construction contract value at completion (including cost of services where applicable): Construction contract value at completion (including cost of services where applicable): Construction contract value at completion (including cost of services where applicable):
• Construction contract value at award stage (including cost of services where applicable): Basis of contract value (e.g. Agreed Final Account): Basis of contract value (e.g. Agreed Final Account): Basis of contract value (e.g. Agreed Final Account):
• [Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx] Provide a list of completed projects below for which select as appropriate: Works/Works and PSCS Services/Specialist Works/Specialist Works with Design Input were provided by the Applicant over the time period stated in the relevant Qualification Criterion stated above that are similar in nature and complexity to the Works required for this Competition.
• The evidence required to pass this criterion is details of the relevant technicians or technical bodies upon whom the Applicant can call on in order to carry out the work or whom the Applicant can use in regards to quality control. Applicants must also provide evidence of a safety management system.
• Applicants should supply names of any group, body and organisation that the Applicant is a member of and which promotes and has involvement in Health and Safety matters. It should also provide details of any external resource or expertise relevant to this project that are available to the Applicant's business.
• Evidence in support of the declarations in Appendix 1 and any requirements set out above must be provided when requested by the Contracting Authority. In place of documentary evidence, Applicants may provide third party certification that their safety management system is in accordance with OHSAS 18001 or equivalent. Certified membership of Safe-T-Cert may be deemed equivalent for the purposes of this criterion. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Where a Candidate submits a B2 Form without a completed Part 2 the Contracting Authority may contact the ER and/or the Contracting Authority/Funding Agency/Authority to verify the content of Part 1 of the B2 Form.
• If the Referee cannot be contacted by the Contracting Authority or its agents, despite reasonable efforts, or is unwilling to verify the content of Part 1 and/or Part 2 of the B2 Form, the project will be marked under 3.4c, 1 and 2 only where a maximum of 7 marks can be awarded. In such circumstances sections 3, 4 and 5 under 3.4c cannot be evaluated and no marks will be allocated to these sections. In assessing Part 1 the Contracting Authority may contact the Contracting Authority/Funding Agency/Authority for the project to verify the content.
• [QW1_Appendix_B2.docx] or is unwilling to verify the content of Part 1 and/or Part 2 of the B2 Form, the project will be marked under 3.4c, 1 and 2 only where a maximum of 7 marks can be awarded. In such circumstances sections 3, 4 and 5 under 3.4c cannot be evaluated and no marks will be allocated to these sections. In assessing Part 1 the Contracting Authority may contact the Contracting Authority/Funding Agency/Authority for the project to verify the content.
• Rate the completion of the project against the contract programme in accordance with the following:

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 0m excluding VAT Minimum level of Professional Indemnity Insurance required for € 1,500,000 Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Contractor will bear the cost is the greater amount of 2% of the Applicant’s annual turnover, or €5,000. Minimum level of Public Liability I; 6,500,000 Maximum level of excess for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 500,000 Maximum level of excess
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 0m excluding VAT Minimum level of Professional Indemnity Insurance required for € 1,500,000 Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Contractor will bear the cost is the greater amount of 2% of the Applicant’s annual turnover, or €5,000. Minimum level of Public Liability I
• 6,500,000 Maximum level of excess for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 500,000 Maximum level of excess
• for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [Appendix-C-Bankers-Letter (1).docx] [on Applicant headed paper]
• [Appendix-C-Bankers-Letter (1).docx] of € . For the avoidance of doubt, these facilities are uncommitted and repayable on demand.
• [QW1_Appendix_B2.docx] APPENDIX B2: CERTIFICATE OF SATISFACTORY EXECUTION – WORKS ONLY
• [QW1_Appendix_B2.docx] reed Final Account): Basis of contract value (e.g. Agreed Final Account): Basis of contract value (e.g. Agreed Final Account):
• [QW1_Appendix_B2.docx] contact details for a senior member of staff at the company.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• for property only* for any one incident below which the Works Contractor will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond
• Trade and must have either a Degree/diploma or other equivalent H&S training or must have at least 3 years acting in the capacity of Health and Safety Manager on building construction projects
• Trade and must have either a Degree/diploma or other equivalent H&S training or must have at least 3 years acting in the capacity of Site Safety Officer on building construction projects
• Applicant’s current principal banker dated within the past 3 months
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• nstruction period for these works is currently estimated at 15 months, subject to the terms of contract
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix-C-Bankers-Letter (1).docx, QW1_Appendix_B2.docx, Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx, 3.4.1-HS-Works-Contractor-v3.0-28-07-2023.docx, Appendix-C-Bankers-Letter (1).docx] [on Applicant headed paper].