Regional and Local Road Pavement Overlay Scheme 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Clare County Council ran this procurement for “Regional and Local Road Pavement Overlay Scheme 2024” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Details of the Contractor’s initial management arrangements for performing its Contract responsibilities, including systems, methods, planning and other preparations for providing personnel and resources, programming, recording, consultation, co-ordination and co-operation, and for flexibility, as referred to in the Contract. Details of the Applicant's project supervisor construction stage, if different from the Applicant (clause 2.4), details of the Applicant's representative and supervisor (4.2.3). Detailed CVs for key project staff (Contract Manager, PSCS, Project Manager, Site Engineer, Foreman, Traffic Management Design Specialist)
• Minimum indemnity limit for Public liability insurance: €6,500,000[6] for any one event, but this limit may be on an annual aggregate basis for products liability, collapse, vibration, subsidence, removal and weakening of supports and sudden and accidental pollution.
• Persons under a contract of service or apprenticeship with the insured
• Persons under a contract of service or apprenticeship with the insured.
• Effecting or maintenance of insurance of or in connection with
• Effecting or maintenance of insurance of or in connection with the provision of finance or advice on financial matters
• Existing Utility Services, Access to houses, Existing Structures, Bridges
• Utilities means conducting media and apparatus for water, sewage, electricity, gas, oil, telecommunications, data, steam, air, or other services, and associated apparatus and structures.
• The arbitration rules are the Capital Works Management Framework (CWMF) Arbitration Rules for use with Public Works and Construction Services Contracts (AR1) published on http://constructionprocurement.gov.ie/arbitration-rules/ on the date 10 days before the latest date for submission of Tenders for this contract (disregarding any amendments posted on that date).
• The Contractor’s agent[18] in the Republic of Ireland for service of legal process is:
• The Contractor’s tendered percentage addition to costs of labour shall include all costs incurred by the Contractor (excluding VAT) for those workers engaged on additional or substituted work required as a result of a Compensation Event, that are additional to the basic hourly rate of pay for the relevant category of worker in an applicable sectoral employment order made under the Industrial Relations Acts 1946-2015. It shall include (but not be limited to) the following components of cost: All costs incurred with meeting legal requirements (including but not limited to PRSI), pension contributions, death in service contributions, sick pay contributions; and Plus Rates; and Allowances; and overheads; and profit and loss of profit. Plus Rates A Plus Rate is the balance remaining when the basic hourly rate of pay for the relevant category of worker under an applicable sectoral employment order made under the Industrial Relations Acts 1946-2015 is deducted from the basic hourly rate of pay paid to a worker in accordance with the workers terms and conditions of employment. It does not include Allowances. Allowances Allowances are payments made to workers that are additional to the basic rate of pay paid to a worker and may include (but not limited to): 1. any bonuses, productivity, incentive or other bonus; 2. any special allowances particular to the category of worker ( Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Property of the insured or in the insured’s custody or control other than existing premises and their contents temporarily occupied for the purposes of the Works
• The Employer have the risk of loss of and damage to its existing facilities and parts of the Works it uses or occupies, in accordance with sub-clause 3.8.
• Existing Utility Services, Access to houses, Existing Structures, Bridges
• K Delay Events, Compensation Events, Programme Contingency, Delay Costs, Adjustments(Sub-clauses 9.3, 9.4, 10.1, 10.6, 10.7)

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Minimum indemnity limit for Public liability insurance: €6,500,000[6] for any one event, bu; Minimum indemnity limit for Employers’ liability insurance: €13,000,000[7] for any one event
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Minimum indemnity limit for Public liability insurance: €6,500,000[6] for any one event, bu
• Minimum indemnity limit for Employers’ liability insurance: €13,000,000[7] for any one event
• Maximum excess for Public liability €10,000~~[9]~~ in respect of pro

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• We have examined and understand the Public Works Contract for Civil Engineering Works Designed by the Employer, the Works Requirements, the Pricing Document, all as amended by any supplemental information, for the above contract.
• We submit with this Tender the completed Pricing Document and Schedule which form part of this Tender.
• [Tender and Schedule.docx] of Quantities measured in accordance with the: as included in Volume C.* [Where Civil Engineering Standard Method of Measurement 3 is selected from the drop down menu above it shall be the 3rd Edition as amended in accordance with Section 5.2 of Guidance Note GN 1.5.3 of the Capital Works Management Framework. Where TII’s Requirements for Measuring and Pricing (RMP) is selected from the drop down menu above, it shall be the latest edition as published by Transport Infrastructure Ireland] [CA Note: Please choose from the options in the drop down menu below for Mechanical & Electrical Works] Mechanical & Electrical Works measured in accordance with: [Where Civil Engineering Standard Method of Measurement 3 is selected from the drop down menu above it shall be the 3rd Edition as amended in accordance with Section 5.2 of Guidance Note GN 1.5.3 of the Capital Works Management Framework]
• Details of the Contractor’s initial management arrangements for performing its Contract responsibilities, including systems, methods, planning and other preparations for providing personnel and resources, programming, recording, consultation, co-ordination and co-operation, and for flexibility, as referred to in the Contract. Details of the Applicant's project supervisor construction stage, if different from the Applicant (clause 2.4), details of the Applicant's representative and supervisor (4.2.3). Detailed CVs for key project staff (Contract Manager, PSCS, Project Manager, Site Engineer, Foreman, Traffic Management Design Specialist)
• 17 A difference between the Contract value of the Works according to the quantities and descriptions in the Pricing Document and the Contract value of the Works described in the Works Requirements, because the Pricing Document, when compared with the Works Requirements includes an incorrect quantity or includes an item that that is not included in the Works Requirements or excludes an item that is included in the Works Requirements or gives an incorrect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• Minimum amount for interim payments, except release of retention, € 100,000 [14]
• recipe to IS EN13108-1, Clause 906 (March
• Asphalt Concrete recipe to IS EN13108-1,
• It is anticipated that the Works will take 10 weeks in total
• Terms used in this Tender that are defined in those documents have the same meaning in this Tender.
• We offer to complete the Works on the terms of and in conformity with the documents referred to in the preceding paragraph for the lump sum of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Tender and Schedule.docx, Where Civil Engineering Standard Method of Measurement 3 is selected from the drop down menu above it shall be the 3rd Edition as amended in accordance with Section 5.2 of Guidance Note GN 1.5

[Tender and Schedule.docx, Appendix A Designers Risk Assessment Pavement Overlay Contract 2024.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule, part 3D is* *“1, Schedule.docx] for, Schedule for Public Works Contract for Civil Engineering Works Designed by the Employer.