240322 Works Contractor for Estate Support Services at University College Cork

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

University College Cork ran this procurement for “240322 Works Contractor for Estate Support Services at University College Cork” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 240322 Works Contractor for Estate Support Services at University College Cork
• with a construction contract value greater than €5,000 and less than €100,000 ex VAT, for Estate Services
• carrying out these services are €6.5m & €13m
• dy (INAB) or United Kingdom Accreditation Service (UKAS) to ISO 17025 (EN
• [240322 ITTW-7 UCC Estate Services rev 1.docx] Instruction to Tenderers
• Works Contractor for Estate Support Services at University College Cork
• TERM MAINTENANCE AND REFURBISHMENT WORKS CONTRACT
• using the Term Maintenance and Refurbishment Works Contract
• [240322 ITTW-7 UCC Estate Services rev 1.docx] the procurement process or any part of it and may terminate the process or any part of it at any time, with or without procuring the subject works in another way. If this happens, neither the Employer nor its officers, employees, or advisers will be liable to any Tenderer or other person. The Employer also reserves the right to change any part of these documents, including the procedures and time limits described in them. The Employer does not bind itself to accept any outcome of the process described in these documents and is not obliged to enter into a contract with anyone.
• [240322 ITTW-7 UCC Estate Services rev 1.docx] Continued on next page
• [240322 ITTW-7 UCC Estate Services rev 1.docx] the National Employment Rights Authority (www.employmentrights.ie)
• 1.2 These documents The documents being made available to those expressing interest are: * These Instructions * Suitability Questionnaire(s) * Volume A: Works Requirements * Volume B: Form of Tender and Schedule * Volume C: Pricing Document * Volume D: Framework or Standard Agreement depending on which option is stated in the Particulars; Term Maintenance and Refurbishment Works Contract; model form Project Supervisor Appointment; Task Order and Rates of Pay and Conditions of Employment Certificate Any post tender clarifications that are to be part of the contract will be attached to the Tender Acceptance. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 2 Maximum levels of excess for * public liability (property damage) €50,000[16] * public liability (death, illness or injury) €6,500[17] * employer’s liability €6,500[18]
• Certifications — not specified for this tender
• Past experience — Candidates must have a minimum annual average turnover of €350,000 per annum for the last three years 2021,
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Candidates must have a minimum annual average turnover of €350,000 per annum for the last three years 2021,
• 2 Maximum levels of excess for * public liability (property damage) €50,000[16] * public liability (death, illness or injury) €6,500[17] * employer’s liability €6,500[18]

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Number and type of Electronic Copies of Tender: PDF uploaded on e-tenders portal
• kly site visit to inspect/adjust the marquee – minimum hire 1 week
• 1.1 This procedure The Employer has sent a contract notice for the Works to etenders. These documents set out the suitability assessment criteria,
• 1.1 This procedure The Employer has sent a contract notice for the Works to etenders. These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process to be followed by the Employer in making the assessment of which tender is the most economically advantageous. These documents also set out the information to be supplied by Tenderers. Tenders must be submitted in compliance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Employer. These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by the Employer in making the assessment of which tender is either (i) the most economically advantageous or (ii) lowest price only depending on the award criterion stated in Appendix 3 to these Instructions. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in compliance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Employer.
• 1.2 These documents The documents being made available to those expressing interest are: * These Instructions * Suitability Questionnaire(s) * Volume A: Works Requirements * Volume B: Form of Tender and Schedule * Volume C: Pricing Document * Volume D: Framework or Standard Agreement depending on which option is stated in the Particulars; Term Maintenance and Refurbishment Works Contract; model form Project Supervisor Appointment; Task Order and Rates of Pay and Conditions of Employment Certificate Any post tender clarifications that are to be part of the contract will be attached to the Tender Acceptance.
• 1.3 Documents outside the Contract These Instructions; the Suitability Questionnaire(s); any other information issued

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Projects, unless the appointment is terminated earlier
• ensure that it is insured by insurances in the same terms as the insurances it is required to have under the Contract, and that those insurances comply with all the requirements of the Contract, and are kept in force for the same period as required by the Contract, and include cover for death or i
• All work at height equipment must be given a unique number and must be inspected formally on a monthly basis on the form GA3
• (b) expiry of at least 21 days written notice to terminate this Tender
• 6 Time for payment 15 days[15] after Employer rece
• TERM MAINTENANCE AND REFURBISHMENT WORKS CONTRACT
• using the Term Maintenance and Refurbishment Works Contract

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 240322 ITTW-7 UCC Estate Services rev 1.docx, ITTW-7 UCC Estate Services rev 1.docx] Instruction to Tenderers, ITT-W7 v 1.1.
• eTenders CFT / notice reference: contract notice for the Works to etenders. These documents set out the sui.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITTW-7 UCC Estate Services rev 1.docx] the procurement process or any part of it, ITTW-7 UCC Estate Services rev 1.docx] Continued on next page, ITTW-7 UCC Estate Services rev 1.docx] the National Employment Rights Authority (.