Invitation to Tender to appoint a partner agency for Hot Food to-go Insight study

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Bord Bia (Irish Food Board) ran this procurement for “Invitation to Tender to appoint a partner agency to undertake an Insight study exploring how Hot Food to-go is evolving in the UK and to identify future opportunities.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three to five years which demonstrate that they have successfully delivered services of a comparable nature
• satisfactory delivery of the services required. The duties of the contract manager will include
• regarding service delivery in general and providing suggestions for improvement and
• deliver the required services to the satisfaction of the Contracting Authority; the Contracting
• operating outside of the jurisdiction of supply, compliance with equivalent legislation as
• Tender Response Document (in the format requested) and any supporting
• Proposed approach for the operation and delivery of the service
• understanding offering full assurance to client – fully supported
• offering assurance to client – fully supported.
• offering assurance to client – strongly supported.
• assurance to client – well supported.
• platform. Tenderers should consider the fact that upload speeds vary. In order to submit a Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority to promote participation by Small and Medium
• 6.19 Policy on Personal Debriefings
• As a public body and employer, the Contracting Authority is committed to a policy of equality

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1; ce and provide Bord Bia , with evidence that it has arranged the following types and levels of insurances: Type of Insurance Indemnity Limit Employer’s Liability €6,500,000 Public Liability €6,500,000 Professional Indemnity €1,300,000 for each and every claim 11
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1
• ce and provide Bord Bia , with evidence that it has arranged the following types and levels of insurances: Type of Insurance Indemnity Limit Employer’s Liability €6,500,000 Public Liability €6,500,000 Professional Indemnity €1,300,000 for each and every claim 11

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [1. ITT HOT Food to Go Insight.pdf] prospectus, or the basis of a
• changes, will be published on the Irish Government Procurement Opportunities Portal
• www.etenders.gov.ie. Registration is free of charge and there is no charge for documents.
• [1. ITT HOT Food to Go Insight.pdf] not relayed) via third parties.
• [1. ITT HOT Food to Go Insight.pdf] , groupings or any
• A detailed specification is available in Appendix A.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• number and duration of extensions will be up to 3-months with a maximum of one such
• emediable, fails to remedy such failure within 14 may immediately terminate the
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• performed that are in force 7 days prior to the deadline for receipt of te
• 1.2 Small and Medium Enterprise participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium
• SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. ITT HOT Food to Go Insight.pdf, ITT HOT Food to Go Insight.pdf] prospectus, or the basis of a, ITT HOT Food to Go Insight.pdf] not relayed) via third parties..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT HOT Food to Go Insight.pdf] , groupings or any, Appendix A., ITT HOT Food to Go Insight.pdf] at its sole discretion to extend the contract,.