WCCC24 200 City Hall, Theatre Royal and Bishop’s Palace Refurbishment Works
Deadline
26 Apr
26 Apr 2024
Deadline
26 Apr
Refurbishment works at City Hall, Theatre Royal, and Bishop’s Palace in Waterford
Refurbishment works at City Hall, Theatre Royal, and Bishop’s Palace in Waterford
Bidder profile
Firms with experience in heritage refurbishment projects and the capacity to manage complex works.
Risks & flags
- High turnover requirement
- Ambiguity in personnel requirements
- No performance bond specified
- Lack of mandatory site visit
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Buyer | Waterford City and County Council_103683 |
|---|---|
| Title | WCCC24 200 City Hall, Theatre Royal and Bishop’s Palace Refurbishment Works |
| CPV / category | Works |
| Estimated value | not disclosed |
| Per-year (if multi-year) | not stated |
| Procedure type | not specified |
| Lots | not stated |
| Location | Waterford |
| Contract length | not specified |
| Submission deadline | 2024-04-26 14:00:00 |
| Go-live / start | not stated |
2. Scope of Work
The contract involves refurbishment works at three significant heritage sites: City Hall, Theatre Royal, and Bishop’s Palace in Waterford. The contractor is expected to manage a comprehensive refurbishment project that includes structural repairs, aesthetic enhancements, and compliance with modern safety standards.
Key activities include:
- Structural Repairs: Addressing any structural deficiencies in the buildings, including roof repairs (Pitched roof: 371m²; Flat roof: 330m²).
- Interior Refurbishment: Renovating interior spaces to enhance functionality and aesthetics, including painting, flooring, and fixture updates.
- Compliance Works: Ensuring all works meet current health and safety regulations, including the installation of fire safety equipment such as a minimum of two extinguishers and a fire blanket.
- Accessibility Improvements: Modifying entrances and facilities to improve accessibility for all users.
- Environmental Considerations: Implementing sustainable practices in the refurbishment process, including waste management and energy efficiency upgrades.
- Project Management: Overseeing the entire project lifecycle, including coordination with subcontractors, scheduling, and adherence to timelines.
The contractor must complete the works within a specified timeframe, ensuring minimal disruption to the surrounding community and maintaining the integrity of the heritage sites.
3. Background & buyer context
This procurement aligns with Waterford City and County Council's strategic initiative to enhance cultural heritage and tourism through the refurbishment of key historical sites. The refurbishment is part of a broader government policy aimed at preserving Ireland's architectural heritage while making these sites more accessible and functional for public use. The urgency of this tender arises from the need to address deteriorating conditions at these sites, ensuring they meet modern safety and accessibility standards. No incumbent contractor is mentioned in the documents.
4. Eligibility & selection criteria
Bidders must meet the following eligibility and selection criteria:
- Turnover requirement: Minimum average annual turnover of €1,500,000.
- Insurance:
- Public Liability Insurance: Minimum level of €6,500,000 per accident.
- Employer’s Liability Insurance: Minimum level of €13,000,000 per accident.
- Professional Indemnity Insurance: Minimum level of €750,000.
- Certifications: Not specified for this tender.
- Past experience: Minimum of 3 comparable projects of similar nature and complexity completed within the last 5 years.
- Personnel: Not specified for this tender.
- Geographic / facility constraints: Not specified for this tender.
5. Award criteria & scoring
Bids will be evaluated based on the following criteria:
| Criterion | Weight (%) | Sub-criteria | Pass/Fail Thresholds |
|---|---|---|---|
| Price | 40 | Total cost of the project | Not specified |
| Quality | 60 | Methodology, experience, and sustainability | Not specified |
The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best price-quality ratio.
6. Submission requirements
Bidders must submit the following documents:
- Method statement / response document: Use the provided template, with a maximum of 20 pages.
- CVs: Include CVs for key personnel, limited to 2 pages each.
- Pricing schedule: Complete the specified format in the provided template.
- Case studies: Submit 3 case studies of relevant projects, with values ranging from €300,000 to €1,500,000.
- Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
- Mandatory site visit: Not specified for this tender.
- Submission portal: All documents must be submitted via eTenders, adhering to specified format rules.
7. Key dates & process
| Event | Date and Time |
|---|---|
| RFT issued | Not specified |
| Clarification deadline | Not specified |
| Tender deadline | 2024-04-26 14:00:00 |
| Expected award | Not specified |
| Contract start | Not specified |
| Go-live / mobilisation | Not specified |
8. Contract terms that matter
Key contract terms include:
- Term + extension structure: The contract duration is not specified, but completion is expected within 12 months.
- Payment terms: Payments will be made upon completion of specified milestones.
- Key SLAs/KPIs: Not specified for this tender.
- Liquidated damages: Not specified for this tender.
- Termination clauses: Standard termination clauses apply, allowing for termination due to non-performance.
- IP ownership: All intellectual property created during the project will belong to the council.
- Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the council.
9. Risks, red flags & unusuals
Potential risks and concerns include:
- The turnover requirement of €1.5 million may limit participation from smaller firms, potentially favoring larger incumbents.
- The lack of specified personnel requirements could lead to ambiguity in qualifications.
- No explicit mention of a performance bond may raise concerns about financial security for the council.
- The absence of a mandatory site visit could hinder bidders' understanding of project complexities.
10. SME fit assessment
Small and medium-sized enterprises (SMEs) that can credibly bid must:
- Have a proven track record in refurbishment works, particularly in heritage contexts.
- Hold the necessary insurance coverages as specified.
- Be capable of managing projects of a similar scale and complexity.
- Consortium bidding is permitted, provided the combined turnover meets the minimum requirement.
- Bid preparation is estimated to require approximately 10-15 days of effort.
- The presence of a significant turnover threshold may indicate a competitive advantage for larger firms or incumbents.
11. Where to dig deeper
- Source RFT filename: Not specified.
- eTenders CFT ID: Not specified.
- Contact email: Not specified.
- Important attachments:
- Appendix B1 — List of Previous Works Projects
- Appendix C — Bankers Letter
- Appendix D — Letter of Undertaking regarding Bond
This tender has been awarded
- Tom O'Brien Construction Ltd · 14 May 2025
- Tom O'Brien Construction Ltd · 13 Nov 2024
Can you bid?
Minimum turnover
€1,500,000
Public liability insurance
€6,500,000
Professional indemnity insurance
€750,000
Scoring
Most Economically Advantageous Tender
Documents (44)
3.4.2-HS-PSCS-v3.0-28-07-2023.docx
43.7 KB · Specification
3.4.3-HS-Works-Specialist-with-Design-v3.0-28-07-2023.docx
44.0 KB · Specification
Bishops Palace & City Hall works - Tender Specification.pdf
1.8 MB · Specification
Volume C - Pricing Document.pdf
702.5 KB · Pricing / BOQ / Schedule of Rates
3.4.1-HS-Works-Contractor-v3.0-28-07-2023.docx
48.3 KB · Contract / Agreement / Terms
PW-CF6-v1.14-19-07-2023.pdf
612.0 KB · Contract / Agreement / Terms
Appendix-A-Applicants-Self-Declaration-re-Regulation-57.docx
37.8 KB · Form / Declaration / Certificate
Appendix-B2-Certificate-of-Satisfactory-Project-Execution.docx
26.0 KB · Form / Declaration / Certificate
Appendix-B3-Certificate-of-Satisfactory-Delivery-of-Services.docx
25.6 KB · Form / Declaration / Certificate
Appendix-E-Declaration-in-relation-to-Russian-Sanctions.docx
24.0 KB · Form / Declaration / Certificate
Appendix-F-Declaration-re-International-Procurement-Instrument.docx
22.9 KB · Form / Declaration / Certificate
Z4005-AF1-V1.pdf
243.7 KB · Form / Declaration / Certificate
Z4086-AF1-V1.pdf
243.9 KB · Form / Declaration / Certificate
101 City Hall Theatre Royal Bishop's Palace Site Plan.pdf
400.8 KB · Drawing / Plan / Layout
102 City Hall Theatre Royal Existing Floor Plans.pdf
428.5 KB · Drawing / Plan / Layout
104 City Hall Theatre Royal Existing Roof Plan.pdf
1.0 MB · Drawing / Plan / Layout
105 City Hall Theatre Royal Existing Sections.pdf
1.3 MB · Drawing / Plan / Layout
106 City Hall Theatre Royal Proposed Attic Plan.pdf
300.6 KB · Drawing / Plan / Layout
107 City Hall Theatre Royal Proposed Roof Plan.pdf
373.5 KB · Drawing / Plan / Layout
108 City Hall Theatre Royal Chimney Works.pdf
1.3 MB · Drawing / Plan / Layout
109 City Hall Theatre Royal Front Facade Works.pdf
377.8 KB · Drawing / Plan / Layout
110 City Hall Theatre Royal Window Schedule.pdf
329.0 KB · Drawing / Plan / Layout
111 City Hall Theatre Royal Details.pdf
518.6 KB · Drawing / Plan / Layout
112 Bishop's Palace Existing Floor Plans.pdf
438.5 KB · Drawing / Plan / Layout
113 Bishop's Palace Proposed Attic and Roof Plans.pdf
348.5 KB · Drawing / Plan / Layout
115 Bishop's Palace North West & North East Facade Works.pdf
452.4 KB · Drawing / Plan / Layout
116 Bishop's Palace Existing Sections.pdf
264.7 KB · Drawing / Plan / Layout
117 Bishop's Palace Proposed Sections.pdf
340.4 KB · Drawing / Plan / Layout
118 Bishop's Palace Details.pdf
292.2 KB · Drawing / Plan / Layout
119 City Hall Theatre Royal Lightning Protection.pdf
268.4 KB · Drawing / Plan / Layout
103 City Hall Theatre Royal Existing Attic Plan.pdf
620.6 KB · Other
114 Bishop's Palace South East & South West Facade Works.pdf
448.8 KB · Other
BISHOPS PALACE CONDITION REPORT JAN2023.pdf
13.7 MB · Other
CITY HALL THEATRE ROYAL CONDITION REPORT.pdf
9.8 MB · Other
ITT-W4-v1.5-01-08-2023-2.pdf
281.5 KB · Other
Set in stone Damage report - Bishops P. (1).pdf
2.1 MB · Other
Z4005-RA_Theatre-WCC_Preliminary-Safety-Plan_V1.pdf
2.7 MB · Other
Z4086-RA_Bishops-Palace-WCC_Preliminary-Safety-Plan_V1.pdf
2.3 MB · Other
Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx
31.3 KB · Appendix / Annex
Appendix-C-Bankers-Letter.docx
29.9 KB · Appendix / Annex
Appendix-D1-QW1-Letter-of-Undertaking-re.-Bond.docx
33.2 KB · Appendix / Annex
Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx
26.8 KB · Appendix / Annex
QW-Part-2-v1.0-28-07-2023-2.docx
69.9 KB · Tender Response Template
QW2-Part-1-v2.0-28-07-2023-1.pdf
609.1 KB · Tender Response Template
Original notice text
Comprehensive refurbishment of three heritage sites in Waterford, including structural repairs, aesthetic enhancements, and compliance with modern safety standards.
AI analysis updated 4 months ago
Deadline
26 Apr
Location
Refurbishment works at City Hall, Theatre Royal, and Bishop’s Palace in Waterford.
Procedure
Open
Clarification
08 Apr 2024
eTenders ID
3285226
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