Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St John of God Community Services clg ran this procurement for “Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association
• Buyer: St John of God Community Services clg
• Company Address Company Address SECTION 5 (A): SELECTION CRITERIA Economic and Financial Standing (Pass / Fail) Lot Minimum Annual Turnover required Applying for Lot? (Yes/No) Lot 1: Plumbing €310,000 Lot 2: Boiler maintenance (Domestic) €115,000 Lot 3: Boiler maintenance (Commercial) €115,000 Lot 4: General Building repair/m
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2
• establishment is more recent when averaged over the year(s) the entity has been established, equals or exceeds the following for each Lot: Lot Minimum Annual Turnover Lot 1: Plumbing €310,000 Lot 2: Boiler maintenance (Domestic) €115,000 Lot 3: Boiler maintenance (Commercial) €115,000 Lot 4: General Building repair/maintenan
• Lot 2: Boiler maintenance (Domestic) €115,000
• Lot 3: Boiler maintenance (Commercial) €115,000
• the proposed Services Contracts may amount to Lot 1 € 775,000 (excl
• Request for Tender (RFT) for the provision of Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association
• TO: St John of Community Services clg and Saint John of God Housing Association, (the “Contracting Authority”)
• RE: Request for Tenders for the for the provision of Reactive/Responsive Maintenance for Saint John of God Community Services (Dub
• RE: Request for Tenders for the for the provision of Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Technical and Professional Ability (Pass / Fail) H&S Policy attached Motor Insurance €1,300,000 € Name of Insurer Plea
• Provide current Health & Safety Policy
• 1. Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Yes No

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ts Attached VAT / Tax Reference Number Tax Access Number Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Insurance €1,300,000 € Name of Insurer Plea; Technical and Professional Ability (Pass / Fail) H&S Policy attached Motor Insurance €1,300,000 € Name of Insurer Plea
• Certifications — establishment is more recent when averaged over the year(s) the entity has been established, equals or exceeds the following for each Lot: Lot Minimum Annual Turnover Lot 1: Plumbing €310,000 Lot 2: Boiler maintenance (Domestic) €115,000 Lot 3: Boiler maintenance (Commercial) €115,000 Lot 4: General Building repair/maintenan
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Company Address Company Address SECTION 5 (A): SELECTION CRITERIA Economic and Financial Standing (Pass / Fail) Lot Minimum Annual Turnover required Applying for Lot? (Yes/No) Lot 1: Plumbing €310,000 Lot 2: Boiler maintenance (Domestic) €115,000 Lot 3: Boiler maintenance (Commercial) €115,000 Lot 4: General Building repair/m
• ts Attached VAT / Tax Reference Number Tax Access Number Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Insurance €1,300,000 € Name of Insurer Plea
• Technical and Professional Ability (Pass / Fail) H&S Policy attached Motor Insurance €1,300,000 € Name of Insurer Plea
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2
• establishment is more recent when averaged over the year(s) the entity has been established, equals or exceeds the following for each Lot: Lot Minimum Annual Turnover Lot 1: Plumbing €310,000 Lot 2: Boiler maintenance (Domestic) €115,000 Lot 3: Boiler maintenance (Commercial) €115,000 Lot 4: General Building repair/maintenan

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Therefore, the relevant evidence to satisfy the minimum requirements stated below must be submitted promptly on request by SJOGCS
• Tenderers should ensure to read the RFT document (“RFT”) associated with this Competition before completing and submitting this RFT Response Document (“RFT Response”).
• Responses to this RFT Response document should be completed in the format provided. If Tenderer requires additional documentation to be attached to complement the response, the appendix title and reference should be added to the respective response field and must follow the page limit as set out in item 3.3.1 of the RFT documents.
• Declaration as to Personal Circumstances of the Tenderer
• Is not guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the Selection Criteria for this Competition and did not withhold such information and did not fail or is not able to submit supporting documents in respect of this Competition as required under Regulation 59 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) .
• I understand and acknowledge that the provision of inaccurate or misleading information in this declaration may lead to my business/firm/company/partnership being excluded from participation in this or future tenders, and I make this solemn declaration conscientiously believing the same to be true and by virtue of the Statutory Declarations Act, 1938. This declaration is made for the benefit of the Contracting Authority

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2
• description, then the evaluation panel may award a minimum of 60% of the total marks available
• up to 12 months with a maximum of 3 such extension or e
• e right to extend the Term for a period or periods of up to 12 months
• breach(es) are capable of remedy) within 30 days after receipt of a request in
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Services Contract, we hereby agree and declare the following:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Response Document_Rev1.docx, RFT Response Document_Rev1.docx] RFT Response Document, RFT) for the provision of Reactive/Responsive Maintenance for Saint John of God Com.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT document (“RFT”) associated with this Competition before completing and submitt, RFT Response Document (“RFT Response”)., RFT Response document should be completed in the format provided. If Tenderer requi.