Call for Tenders for the provision of Technical support services for the Shared Island Dialogue series of events for the Shared Island Unit of the Department of the Taoiseach

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of the Taoiseach ran this procurement for “Call for Tenders for the provision of Technical support services for the Shared Island Dialogue series of events for the Shared Island Unit of the Department of the Taoiseach” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for Tenders for the provision of Technical support services for the Shared Island Dialogue series of events for the Shared Island Unit of the Department of the Taoiseach
• rovision of technical services for the Shared Island Dialogue series Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s Liability €12.7M limit for any one claim or series of cl
• Authority estimates that expenditure on the services to be covered by the proposed Services Contract may amount to some €140,000 (excl
• All Tenderers will be scored on the basis of supplying a minimum of 3 cameras
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [CfT for the provision of Technical services to Shared Island Unit.docx] Contents
• The Department of the Taoiseach (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“CfT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix1 to this CfT (the “Services”).
• In summary, the services comprise: AV recording, Video Editing and Live Streaming of Shared Island Events.
• This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “Services Contract”) will be issued for a Term (“the Term”) of two years (24 Months).
• The Contracting Authority estimates that expenditure on the services to be covered by the proposed Services Contract may amount to some €140,000 (excl. VAT) over the term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage.
• [CfT for the provision of Technical services to Shared Island Unit.docx] VAT) over the term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage.
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SME’s that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SME’s or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition.
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SME’s that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SME’s or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; rovision of technical services for the Shared Island Dialogue series Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s Liability €12.7M limit for any one claim or series of cl; aims arising out of a single occurrence with an Indemnity to Principals Clause (if self-employed this is not necessary) Public Liability €6.5M limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• rovision of technical services for the Shared Island Dialogue series Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s Liability €12.7M limit for any one claim or series of cl
• aims arising out of a single occurrence with an Indemnity to Principals Clause (if self-employed this is not necessary) Public Liability €6.5M limit for any one claim or series of cl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• rovision of technical services for the Shared Island Dialogue series Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s Liability €12.7M limit for any one claim or series of cl
• Dialogue series advertised on e-Tenders on 12th March 2024 (“the CfT) the Contracting Authority invited tenders from economic operators (“
• Appendix 1: Requirements and Specifications
• Appendix 4 Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• The Department of the Taoiseach (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“CfT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix1 to this CfT (the “Services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Call for Tenders for the provision of Technical support services for the Shared Island Dialogue series of events for the Shared Island Unit of the Department of the Taoiseach
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• rovision of technical services for the Shared Island Dialogue series Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s Liability €12.7M limit for any one claim or series of cl
• aims arising out of a single occurrence with an Indemnity to Principals Clause (if self-employed this is not necessary) Public Liability €6.5M limit for any one claim or series of cl
• adequately provide coverage, it is anticipated that the Tenderer will provide a minimum of 3 cameras at each event
• ract”) will be issued for a Term (“the Term”) of two years (24 Months)
• he right to extend the Term for a period of up to one year (12 Months) on the same terms and conditions, subj
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CfT for the provision of Technical services to Shared Island Unit.docx, Appendix 6: Checklist for Tenderers Type of Insurance Indemnity Limit Employer’s, Appendix 1: Requirements and Specifications.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2: Pricing Schedules, Appendix 3: Tenderer’s Statement, Appendix 4 Declaration as to Personal Circumstances of Tenderer.