Invitation to Tender for the Provision of Fluid Warmers, Consumables and Associated Maintenance and Service for St. James’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS, CONSUMABLES AND ASSOCIATED MAINTENANCE AND SERVICE FOR ST. JAMES’S HOSPITAL” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS, CONSUMABLES AND ASSOCIATED MAINTENANCE AND SERVICE FOR ST. JAMES’S HOSPITAL
• istration sets, full maintenance and service over a 4 year (48 month) period plus three 1 year (12 month) ex
• [001 INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS,CONSUMABLES AND MAINTENANCE SERVICE final.docx] Ms Lenore Morrin CNM3
• Re: INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS, CONSUMABLES AND ASSOCIATED MAINTENANCE AND SERVICE FOR ST. JAMES’S HOSPITAL
• SJH is located in Dublin on a sixty-acre site to the immediate south of the river Liffey. The Hospital was constituted in its modern form in 1971 by Establishment order under the Health (Corporate Bodies) Act 1961 and has emerged as the largest University Teaching Hospital in the Republic of Ireland. The Hospital is a major acute care, teaching and Research Centre. Its academic partner is the University of Dublin, Trinity College. Education is catered for primarily though the extensive linkages, which exist between the Hospital and the University of Dublin (Trinity College). This includes the Trinity Health Sciences Centre, which opened on Campus in 1994, providing teaching facilities for medical and nursing courses together with courses for allied professions of speech therapy, physiotherapy and occupational therapy. Services provided cover all the major medical and surgical specialties, the majority of which are delivered at Regional or National level supported by state of the art clinical, diagnostic, treatment and therapeutic facilities.
• Tender submissions will be reviewed and evaluated by the SJH Fluid Warmers, consumables and associated maintenance and service Steering Group (herein known as the Steering Group) who has been tasked by the CA with overseeing the
• [001 INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS,CONSUMABLES AND MAINTENANCE SERVICE final.docx] facilities.
• Tender submissions will be reviewed and evaluated by the SJH Fluid Warmers, consumables and associated maintenance and service Steering Group (herein known as the Steering Group) who has been tasked by the CA with overseeing the tender process, in line with the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• As a result of this process the CA intends to appoint One Provider who will bear full responsibility for the Provision of Fluid Warmers, consumables and associated maintenance and service for St. James’s Hospital. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the most economically advantageous tender solution overall. The contract will be awarded to the Tenderer(s) deemed by the Steering Group to have submitted the most economically advantageous tender solution overall.
• 001 Invitation to Tender for the Provision of Fluid Warmers, consumables and associated maintenance and service for St. James Hospital
• 002 Tender Response Document for the Provision of Fluid Warmers, consumables and associated maintenance and service for St. James’s Hospital
• [001 INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS,CONSUMABLES AND MAINTENANCE SERVICE final.docx] T comprises of documents with the following sections: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• idence from an objective source confirming that they are in a sound financial position and that they have a turnover of €320,000 per annum over the past three years
• 3.0 BACKGROUND TO ST. JAMES’S HOSPITAL
• Please note: The onus is on Tenderer(s) to present clear and accurate tenders rather than on CA staff to decipher mistakes. Tenderer(s) are requested to insert their response on the relevant Tender Response Document provided. The CA cannot be responsible for, and will not consider submissions, which are badly drafted or contain fundamental errors or omissions.
• The CA undertakes to hold any information provided to it by applicants on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Acts 2014. If, for any reason it is wished that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this wish, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any applicant supplying sensitive information before making a decision on any Freedom of Information request received.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability and €6
• Certifications — e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability and €6
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability and €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• compulsory pricing schedule must be set out over a 4-year (48 months) period, plus three 1 year (12months) e
• Tender submissions will be reviewed and evaluated by the SJH Fluid Warmers, consumables and associated maintenance and service Steering Group (herein known as the Steering Group) who has been tasked by the CA with overseeing the tender process, in line with the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• As a result of this process the CA intends to appoint One Provider who will bear full responsibility for the Provision of Fluid Warmers, consumables and associated maintenance and service for St. James’s Hospital. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the most economically advantageous tender solution overall. The contract will be awarded to the Tenderer(s) deemed by the Steering Group to have submitted the most economically advantageous tender solution overall.
• 004 Compulsory Pricing Schedule for the Provision of Fluid Warmers, consumables and associated maintenance and service for St. James’s Hospital.
• It is imperative that you complete page 3 (Confirmation of Invitation to Tender) and return via the eTender website www.etenders.gov.ie on receipt of Tender forms, as this is also an acceptance by your company, of the Hospital’s Communications Protocol, Standard Conditions of Contract and any additional terms detailed in the ITT document and pertinent to the above competition identified in this tender document.
• Please note that it is the responsibility of each Tenderer to ensure that completed tender submissions are submitted via the eTenders website www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 4 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Tenders that achieve the minimum requirements set out in the Qualitative Selection Criteria will be evaluated to determine which presents the most economically advantageous tender solution overall
• Deadline for Receipt of Tenders (14 Days) Friday 5th April 2024
• rty may, if the Force Majeure event continues for more than 8 weeks terminate this Agreement forthwith on g
• which is capable of remedy, fails to remedy the same within 30 days after receipt of a written notice givin
• ermination and this Agreement will terminate, unless within 30 days of receipt of such notice the Supplier
• ermination and this Agreement will terminate, unless within 30 days of receipt of such notice the sub-contr
• termination and this Agreement will terminate unless within 30 days of receipt of such notice, the Supplier

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 001 INVITATION TO TENDER FOR THE PROVISION OF FLUID WARMERS,CONSUMABLES AND MAINTENANCE SERVICE final.docx, schedule must be set out over a 4-year (48 months) period, plus three 1 year (12months), ITT) of the open tender process is where Tenderers are invited to submit tenders an.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT document and that all information requested is returned. Failure to meet the t, ITT document may eliminate your organisation from further consideration of this ten, ITT comprises of documents with the following sections:.