The provision of a Project Management Design Team for the detailed design and construction management for a new Community Facility at Skelly’s Lane Moneymore Drogheda, County Louth.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of a Project Management Design Team responsible for the detailed design and construction management of a new community facility located at Skelly’s Lane, Moneymore, Drogheda, County Louth. The project aims to enhance community services and facilities in the area.

The contractor's day-to-day activities will include:

• Project Management: Overseeing the entire project lifecycle from inception to completion.
• Design Development: Creating detailed architectural and engineering designs, including:
• Preliminary Design Reports
• Detailed Design, Drawings, and Specifications
• Cost Estimates and Bill of Quantities
• Consultation: Engaging with relevant public bodies and stakeholders throughout the design and planning processes.
• Safety Management: Developing and implementing a Preliminary Safety & Health Plan.
• Public Consultation: Conducting Part 8 Public Consultations to gather community feedback.
• Tendering Process: Preparing tender documents and managing the tendering process for construction works.
• Construction Management: Acting as Project Supervisor for the Design Process, ensuring compliance with safety regulations and quality standards.
• Reporting: Regularly updating the client with progress reports, including:
• Project Inception Report
• Construction Environmental Management Plan (CEMP)
• Final Project Inception Report
• Tender Report & Post Tender Cost Estimate

The project will follow a structured approach with defined stages, including project inception, design, planning, and construction management.

3. Background & buyer context

This procurement aligns with Louth County Council's strategic initiative to enhance community infrastructure and services. The project is part of a broader government policy aimed at improving community facilities across Ireland. The council has previously engaged in similar projects, indicating a commitment to community development. There is no mention of an incumbent contractor for this specific project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €250,000 over the past 3 years for the lead consultant (architect). Sub-consultants must demonstrate an average turnover of €150,000, with archaeologists specifically requiring €60,000 per annum over the same period.
• Insurance:
• Public Liability: €6,500,000
• Employers’ Liability: €12,700,000
• Professional Indemnity: Minimum €1,000,000 on each claim basis.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the price/quality split.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must use the specified template.
• Case studies: At least 3 case studies demonstrating relevant experience, with project values ranging from €100,000 to €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: eTenders, with specific format rules as outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is not specified, but it will cover the entire project lifecycle.
• Payment terms: Payments will be made based on milestones achieved as outlined in the contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The client may terminate the contract at will, with compensation for work completed up to that point.
• IP ownership: All intellectual property rights related to the project will be owned by the client.
• Sub-contracting rules: Sub-contracting is permitted, but the lead contractor remains responsible for all aspects of the contract.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover requirement: The minimum turnover requirement of €250,000 may limit participation from smaller firms.
• Insurance coverage: High insurance thresholds may pose a barrier for smaller consultancies without established insurance relationships.
• Geographic constraints: No specific geographic constraints are mentioned, but proximity to Drogheda may be advantageous for site visits and consultations.
• Funding uncertainty: The project may rely on future funding approvals, which could impact timelines and deliverables.

10. SME fit assessment

The tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in project management and design, particularly in community facilities or similar projects.
• Consortium/sub-contracting: Bidders can form consortia, but the lead contractor must meet the turnover and insurance requirements.
• Indicative bid-prep effort: Approximately 10-15 days of preparation time is expected for a comprehensive bid.
• Pwin signal: The absence of an incumbent may provide an opportunity for new entrants, but the turnover and insurance requirements may favor established firms.

11. Where to dig deeper

• Source RFT filename: Tender and Schedule.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix A — Suitability Assessment
• Appendix B — Pricing Schedule
• Appendix C — Method Statement Template