Call for Tenders for the Provision of Building Supplies for St James’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “Call for Tenders for the Provision of Building Supplies (including Engineering and Plumbing Supplies) for St James’s Hospital.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Service Level Agreement, which has not been rectified after 30 days from the Employer serving written notic
• The CA undertakes to hold any information provided to it by Tenderers on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is intended that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this intention, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• [001 Call for Tenders for Building (Industrial) Supplies (including Engineering and Plumbing Supplies).docx] or body when supplying the information, to make clear this intention, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• Please email the helpdesk on [email protected]. However, if your technical enquiry is urgent, you can call 021 243 92 77 (please dial +353 21 243 92 77 if calling from outside of Ireland) during office hours (09:00am – 17:30pm GMT).
• “Service Level Agreement” Shall mean the Agreement to achieve the CA requirements
• The CA reserves the right to divide the contract between Tenderer(s) and to accept all or part of an itemised tender to ensure minimum risk and impact to patients, patient care providers (staff) and their support services in the event of product quality and/or supply chain failures.
• The CA is seeking a total managed solution where by the Successful Tenderer(s) will be the Primary Tenderer(s) who will bear full responsibility for the delivery of the product and service. Elements of the contract may be Sub-Contracted however submissions should make clear which company is proposed as the Primary Tenderer and which companies are proposed as Sub-Contractors.
• During the CfT period clarifications may be sought in writing from Tenderer(s), using the e-Tenders messaging tool. Clarifications may include testimonials from customers in support of particular aspects of a tender, whether such aspects are contained in the original submission or in subsequent responses to requests for clarification. Deadlines will be imposed for the receipt of such clarifications and failure to meet these deadlines may result in the disqualification of the tender submitted or loss of marks. Responses to requests for clarification shall not materially change any of the elements of the proposals submitted. Unsolicited communications from Tenderer(s) will not be entertained during the evaluation period.
• 60 – 69 % Good A good response, demonstrating good service proposal and capability, offering assurance to the CA – supported by the CA.
• 70 – 79 % Very Good A very good response, demonstrating very good service proposal and capability, offering assurance to the CA – fully supported by the CA.
• 80 – 89 % Excellent An excellent response, demonstrating excellent service proposal and capability, offering assurance to the CA – strongly supported by the CA.
• 90 – 100 % Outstanding A very comprehensive and detailed response, demonstrating a comprehensive service proposal and capability, offering full assurance to the CA – fully supported by the CA, with no reservations. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• idence from an objective source confirming that they are in a sound financial position and that they have a turnover of €702,000 per annum over the past three years
• The CA undertakes to hold any information provided to it by Tenderers on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is intended that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this intention, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• The Tenderer, before the commencement of the contract, shall take out a policy or policies with an approved insurance company to the amounts set out below. Such policy or policies duly completed shall be furnished to the Hospital for approval before the commencement of the contract.
• Tenderer(s) particular attention is drawn to the application of the Competition Act, 2002. The Act makes it a criminal offence for tenderer(s) to collude on prices or terms in a public tendering procedure. Should the CA become aware of direct or indirect communications through trade associations or otherwise between tenderer(s) relating to the contract or which might facilitate price collusion it shall be the policy of CA to disqualify such tender(s) or tenderer(s) and to notify the matter to the Competition and Consumer Protection Commission with the recommendation that action be taken against such tenderer(s).

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type Required Insurance Level Employer Liability €13m Public Liability €6.5m Professional Liability €6; Rule: Tenderer(s) are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: Employers Liability €13m, Public Liability €6.5m, Products Liability €6
• Certifications — Rule: Tenderer(s) are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: Employers Liability €13m, Public Liability €6.5m, Products Liability €6
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type Required Insurance Level Employer Liability €13m Public Liability €6.5m Professional Liability €6
• Rule: Tenderer(s) are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: Employers Liability €13m, Public Liability €6.5m, Products Liability €6
• Insurance Type Required Insurance Level Employers Liability €13m Public Liability €6.5m Product Liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tenderers are advised that any contract(s) resulting from this CfT process will incorporate the CA’s Terms and Conditions herein (document 004) and that by submitting a tender, tenderers agree with these terms and conditions.
• Interested Parties are advised to read all the tender documentation and to ensure that their submission complies with the instructions contained in this CfT and that all information requested is returned in the 002 Tender Response Document for the Provision of Building Supplies (including Engineering and Plumbing Supplies) [Economic, Financial and Technical Capacity], 003 Compulsory Pricing Schedule for the Provision of Building Supplies (including Engineering and Plumbing Supplies) and 005 Specification and Minimum Requirements for Building Supplies (including Engineering and Plumbing Supplies).
• Valid applications must be submitted using www.etenders.gov.ie
• The Closing date for receipt of valid tenders, exclusively by electronic means on www.etenders.gov.ie is:
• If you have any queries on this tender please forward them on www.etenders.gov.ie
• The only personnel to have access to your final proposal will be the Facilities Management Steering Group involved in the process and its advisors, who will be bound by procedures governing declaration of interest and confidentiality.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• KYA0135D LABORATORY EQUIPMENT;(UNDER €3800) EA
• UTC1211D CATERING EQUIP;(UNDER €3800.00) SJH EA
• WBY0465B OFFICE EQUIPMENT (UNDER €3,800) EA
• erm of the Agreement shall rollover for a further period of 12 months (the ‘Second Term’) unless SJH has noti
• fied the Supplier in writing not less than 3 months prior to the end of the Initial Term th
• erm of the Agreement shall rollover for a further period of 12 months (the ‘Third Term’) unless SJH has notif

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 001 Call for Tenders for Building (Industrial) Supplies (including Engineering and Plumbing Supplies).docx, Schedule for the Provision of Building Supplies (including Engineering and Plumbing Supp, appendixes, by electronic means and through e-Tenders only..
• eTenders CFT / notice reference: OJEU) procurement process in relation to the Provision of Buildi.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule 2.1 b) in Document 002 Tender Response Document for the Provision of Building S, Schedule 2.1 (D) in Document 002 Tender Response Document for the Provision of Building, Schedule 2 (A) in Document 002 Tender Response Document for the Provision of Building Su.