Multi-Party Framework Agreement for Accredited Leadership Development Programmes for the Health and Safety Authority

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Health and Safety Authority (HSA) seeks to establish a multi-party framework agreement for accredited Leadership Development programmes aimed at enhancing the skills of staff at the Grade I Inspector/Assessor and Assistant Principal levels. The framework will facilitate the delivery of two initial programmes, each accommodating up to 18 participants, over a total of 12 days per programme. The anticipated timeline for the delivery of these programmes is within a six-month period, with the first programme commencing in Quarter 2 of 2024 and the second in Quarter 4 of 2024.

The contractor's day-to-day activities will include:

• Programme Design and Delivery: Develop and deliver a Leadership Development programme that incorporates active classroom learning, guest speakers, role-playing, e-learning support, case studies, and action learning workshops.
• Accreditation Management: Ensure that the programme meets the accreditation requirements at a minimum of NFQ Level 6, with higher levels encouraged where feasible.
• Participant Administration: Administer all coursework required for accreditation, including evaluations at midpoint and completion.
• Content Development: Design modules that align with learning and development requirements, focusing on themes such as strategic management, conflict resolution, change management, and stakeholder relationships.
• Evaluation and Reporting: Present evaluations of the programme to the HSA, detailing participant feedback and programme effectiveness.
• Documentation Provision: Provide all supporting documentation, including online training modules, to the HSA for their use.

The contractor must demonstrate competence in delivering these services and ensure that the learning outcomes align with the HSA's strategic objectives.

3. Background & buyer context

The procurement of these Leadership Development programmes aligns with the HSA's ongoing commitment to enhance leadership capacity within the organization. This initiative is part of a broader strategy to improve safety, health, and welfare at work, as mandated by the Safety, Health and Welfare at Work Act 2005. The HSA aims to equip its leadership with the necessary skills to adapt to changing demands and foster a high-performance culture. The current procurement process reflects the HSA's strategic drivers to improve internal capabilities and respond effectively to public sector challenges.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €200,000 for at least two of the three financial years immediately preceding the date of publication of this RFT.
• Insurance:
• Employer’s Liability: €12.7 million
• Public Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Evidence of relevant experience in delivering similar services within the last five years.
• Personnel: Access to a minimum number of skilled personnel, including trainers with relevant qualifications and experience.
• Geographic / facility constraints: Not specified for this tender.

Failure to meet any of these criteria will result in the tender being deemed inadmissible.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will focus on the most economically advantageous compliant tender, with a price/quality split based on the criteria outlined.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided Tender Response Document template.
• CVs: Include CVs for all proposed trainers, limited to two pages each.
• Pricing schedule: Complete the Pricing Schedule as per Appendix 2.
• Case studies: Provide details of two relevant projects, including client names and contract values.
• Declarations: Include declarations of Bona Fides, tax compliance, and conflict of interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through eTenders, adhering to the specified format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The framework agreement will last for a maximum of five years.
• Payment terms: Not specified in detail.
• Key SLAs/KPIs: Performance will be monitored through regular reporting and evaluations.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: The HSA reserves the right to terminate the contract for material breaches.
• IP ownership: Intellectual property of programme content may reside with the successful framework member, but all supporting documentation must be provided to the HSA.
• Sub-contracting rules: Not specified in detail.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €200,000 may limit participation from smaller firms, as it is close to the estimated contract value of €700,000.
• The requirement for NFQ Level 6 accreditation may restrict bidders without the necessary qualifications.
• The absence of specified insurance requirements for other types may create uncertainty for bidders regarding their obligations.
• The lack of clarity on the payment terms and SLAs could pose risks in contract execution.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the required financial and technical capacity. Viable bidders should have:

• Experience in delivering leadership development programmes, particularly in the public sector.
• The ability to form consortia or subcontract to meet the financial and technical requirements.
• An indicative bid-preparation effort of several days to compile the necessary documentation.
• A moderate Pwin signal, as the tender does not specify past winners or incumbents, but the requirement for NFQ Level 6 accreditation may favour established training providers.

11. Where to dig deeper

• Source RFT filename: HSA RFT Leadership Programmes Final 22.2.24.pdf
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix 2 — Pricing Schedule
• Tender Response Document (TRD)