MIC Library Project Team

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mary Immaculate College ran this procurement for “MIC Library Project Team” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• ich the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Professional Indemnity Insurance complying Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• 1a SAFETY AND HEALTH SUPPLEMENT – any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• ance complying with the conditions below: Minimum level of Professional Indemnity Insurance complying with the conditions below: Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Providers Cover on Each and Every claim basis Cover on an Annual Aggregate basis Building Services Quantity Surveyor € 1,000,000 € 1,200,000 € € €
• y only* for any one incident below which the Service Provider will bear the cost: € turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for propert
• services on a completed project using CWMF Public Works Contracts PW-CF1 or PW-CF2 with construction value of at least €10m
• nsultant services on one project using CWMF Public Works Contracts PW-CF1 or PW-CF2 with construction value of at least €10m
• sibility services on one project using CWMF Public Works Contracts PW-CF1 or PW-CF2 with construction value of at least €10m
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• capital development priority; in line with the existing Library status as the least fit for purpose
• In Q3 2023, the Contracting Authority determined that the existing project team will be terminated
• The College proposes to replace the existing Áras na Phiarsaigh Library with a new build Library &
• Learning Resource Centre adjacent to the current library. Once completed, most of the existing

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 5,000,000 € 6,000,000 Maximum level of excess in any one; ich the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Professional Indemnity Insurance complying Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• Certifications — Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Ind over: Turnover: Project Supervisor Design Process €250,000 Minimum level of Professional In
• Past experience — Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Ind over: Turnover: Project Supervisor Design Process €250,000 Minimum level of Professional In
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 5,000,000 € 6,000,000 Maximum level of excess in any one
• ich the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Professional Indemnity Insurance complying Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Ind over: Turnover: Project Supervisor Design Process €250,000 Minimum level of Professional In

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• The below Minimum Requirements and Qualitative Assessement sections apply to the CV's of both the proposed Lead Project Manager and Support Project Manager
• The Building Services Quantity Surveyor's CV must demonstrate the following Minimum Requirements:
• [MIC Library - Project Information Memorandum 2024.02.16.pdf] agents or professional advisers. No officer, employee, agent, or professional adviser of the Contracting
• [MIC Library - Project Information Memorandum 2024.02.16.pdf] and modes of
• submitted for planning approval to Limerick City & County Council (LC&CC) under Planning
• [MIC Library - Project Information Memorandum 2024.02.16.pdf] ly adjusted design was

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 5 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• with a minimum of 5 years membership and must have a minimum of 5 years experience at Senior Management level
• with a minimum of 5 years membership and must have a minimum of 5 years experience in a Fire & Accessibility Consultant role
• with a minimum of 5 years membership and must have a minimum of 5 years experience at PSDP level
• with a minimum of 10 years membership and must have a minimum of 10 years’ experience at Senior Management/Project Director level
• with a minimum of 10 years membership and must have a minimum of 8 years’ experience at Lead Project Manager level, and experience of fulfilling the role of Employer's Representative
• with a minimum of 6 years membership and must have a minimum of 5 years’ experience at
• with a minimum of 6 years membership and must have a minimum of 5 years’ experience at Support Project Manager level

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: MIC Library - Project Information Memorandum 2024.02.16.pdf, Appendix-B3-QC1-and-QC2-09-02-2022.docx, Appendix D1 Template.docx.
• eTenders CFT / notice reference: Contract Notice should not be disclosed because of its sensitivity. Applic.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: €

[Appendix D1 Template.docx, if not the Contract

[Appendix D1 Template.docx, Appendix-B1-QC1-and-QC2-09-02-2022.docx.