2024 Robinstown NS Building Services (M and E) Engineering Services for Additional Accommodation

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Robinstown National School ran this procurement for “2024 Robinstown NS Building Services (M and E) Engineering Services for Additional Accommodation at Robinstown NS, Balbradagh, Robinstown, Co. Meath” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 2024 Robinstown NS Building Services (M and E) Engineering Services for Additional Accommodation at Robinstown NS, Balbradagh, Robinstown, Co. Meath
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• nation of Contractor (including contract prolongation up to 3 months) is part of Stage Services
• 4.1 School Building(s) Building Services: Informat
• It will be a condition of the award of the Contract that the successful Candidate shall, for the term of the contract, comply with all EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Employer. By supplying these numbers the successful Tenderer acknowledges and
• [4. DoE ITT W2 - Instruction to Tenderers (Open) 2023.docx] EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Employer. By supplying these numbers the successful Tenderer acknowledges and agrees that the Employer has the permission of the successful Tenderer to verify its tax cleared position online.
• 3.2 Parent company If a Tenderer has relied on the capacity or qualifications of a parent company in a Suitability Questionnaire, the Tenderer must state in the Schedule, Part 2B submitted with its Tender that the parent company will supply a parent company guarantee in the form in the Works Requirements, and must include with the Tender an undertaking of the parent company to give that guarantee, as set out in Annex II Appendix 2
• [4. DoE ITT W2 - Instruction to Tenderers (Open) 2023.docx] Tenderer must state in the Schedule, Part 2B submitted with its Tender that the parent company will supply a parent company guarantee in the form in the Works Requirements, and must include with the Tender an undertaking of the parent company to give that guarantee, as set out in Annex II Appendix 2 to these Instructions.
• If the Pricing Document includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Employer’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Employer may invoke section 8.2. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• c Works Contracts which came into force on 4th April 2016 and their impact on DoES funded projects
• 5.13 Deposits The Deposit required for tender documents as stated in the Particulars will be refundable to all tenderers that submit bona fide tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass; Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Ass
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass
• Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Ass

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• onal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• istration, site visits and site meetings arising from first 3 months of contract prolongation (other than fo
• We refer to the tender for the above contract submitted by our subsidiary
• Appendix 3 to ITT: Information Pack

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass
• onal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• 3. Latest date for queries 14 days before latest time for receipt of Tende
• y issue supplemental information or responses to queries 8 days before latest time for receipt of Tende
• est to change proposed panel Specialist or Not Applicable 21 days before latest time for receipt of tende
• the expiry of at least 21 days written notice to terminate this Tender

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 4. DoE ITT W2 - Instruction to Tenderers (Open) 2023.docx, Schedule, part 3D is “1, ITT W2 - Instruction to Tenderers (Open) 2023.docx] Instruction to Tenderers.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W2 V2.3, ITT W2 - Instruction to Tenderers (Open) 2023.docx] 10. Award Process Continued, ITT)..