23-018 Invitation to Tender for Contractor for Dundalk Youthreach Dust Extract System Upgrade

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Louth and Meath Education and Training Board 1384 ran this procurement for “23-018 Invitation to Tender for Contractor for Dundalk Youthreach Dust Extract System Upgrade (Open Procedure)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 23-018 Invitation to Tender for Contractor for Dundalk Youthreach Dust Extract System Upgrade (Open Procedure)
• Dundalk Youthreach Dust Extract System Upgrade
• Competition the successful Tenderer shall be required to supply its Tax
• verification of their tax status by the Contracting Authority. By supplying
• has prior knowledge of their organisation or service provision. Tenderers will
• information on the site location, any constraints such as existing services or working hours, statutory consents and
• [Instruction to Tenderers 3051 (2).pdf] , any constraints such as existing services or working hours, statutory consents and
• the Contracting Authority’s third party service providers, such as
• electronic submission to the eTenders platform, Tenderers are advised to
• system has sufficient capacity to execute the upload of all the documents
• drawings, specifications, schedules, reports, information on the site location, any constraints such as existing services or
• electronic submission (including to the eTenders platform), Candidates must Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• information on the site location, any constraints such as existing services or working hours, statutory consents and
• [Instruction to Tenderers 3051 (2).pdf] , any constraints such as existing services or working hours, statutory consents and
• and retention policy, a copy of which can be obtained from the Contracting
• drawings, specifications, schedules, reports, information on the site location, any constraints such as existing services or

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10; 4 Maximum levels of excess for  insurance of the Works and goods and materials for the Works €  public liability €6,5009  employer’s liability €6,50010 7 If no percentage specified, 10% applie
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event 10
• 4 Maximum levels of excess for  insurance of the Works and goods and materials for the Works €  public liability €6,5009  employer’s liability €6,50010 7 If no percentage specified, 10% applie
• 3g Public Liability Insurance and Employer’s Liability Insurance I declare that the above named Contractor has, or (if successful in this tender competition) will take out (prior to appointment), Public Liability Insurance (with a minimum level of cover of €6,500,000) and Employer’s Liability Insurance (w
• ith a minimum level of cover of €13,000,000) in accordance , or (if successful in this tender competition) will take out (prior to appointment), Public Liability Insurance (with a minimum level of cover of €6,500,000) and Employer’s Liability Insurance (with a minimum level of cover of €13,000,000) in accordance with the conditions stat

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• of less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• [Invitation to Tender Letter eTenders.pdf] [Date as per eTender Notice]
• The address for submission of Tender is: eTenders
• Tender submissions must be sent through eTenders not later than the latest time and date stated above.
• Queries must be submitted through the eTenders query facility.
• All queries must be submitted as soon as possible and, in any event, not later than 7 working days

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• e Schedule says that a performance bond is required, within 7 days after the Employer sends
• When a payment is to be made, not later than 5 days after the date agreed between the
• Within 14 days of receiving the payment claim notice,
• n to put in place arrangements to complete the Works within 6 months after the termination, the Employer’s R
• the Works within 12 months after the termination, the Contractor’s

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Invitation to Tender Letter eTenders.pdf, Instruction to Tenderers 3051 (2).pdf, C2-PW-~1.PDF.
• eTenders CFT / notice reference: contract notice for the Works to.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule 2 of S.I. No. 138/1995 together with the opinion of the Project Supervisor for, SCHEDULE 2, S.I. NO. 138/1995 – ITEM 1), SCHEDULE 2, S.I. NO. 138/1995 – ITEM 2).