TEN2400019 - RFT for Architect/Building M and E Services Led Design Team Consultancy Services for Local Authority Energy Pathfinder - Cavan County Council
Value
€168k
Deadline
28 Mar
28 Mar 2024
Value
€168k
Deadline
28 Mar
Consultancy services for energy pathfinder project in Cavan County Council
Consultancy services for energy pathfinder project in Cavan County Council
Bidder profile
Ideal for firms experienced in public sector consultancy with strong compliance and insurance capabilities.
Risks & flags
- Information asymmetry
- Compliance risks
- Tight timelines
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Field | Detail |
|---|---|
| Buyer | Cavan County Council |
| Title | TEN2400019 - RFT for Architect/Building M and E Services Led Design Team Consultancy Services for Local Authority Energy Pathfinder - Cavan County Council |
| CPV / category | services / Engineering Consultancy |
| Estimated value | €168000.00 |
| Per-year (if multi-year) | not stated |
| Procedure type | not stated |
| Lots | not stated |
| Location | not stated |
| Contract length | not stated |
| Submission deadline | 2024-03-28T12:00:00+00:00 |
| Go-live / start | not stated |
2. Scope of Work
This procurement covered the supply scope described in the tender pack for TEN2400019 - RFT for Architect/Building M and E Services Led Design Team Consultancy Services for Local Authority Energy Pathfinder - Cavan County Council. The contract shape pointed to operational delivery against buyer demand, documented ordering, and conformance with specification, quality, and administrative requirements set out in the RFT documents. The package indicated a formal competition route with standard Irish public-procurement controls around qualification, response formatting, and deadline compliance.
- Contract title and category indicate supply activity for Engineering Consultancy under buyer workflows in Cavan County Council.
- Submission package must align with the RFT structure published through the buyer's procurement channel.
- Day-to-day obligations include order fulfilment, documentation, and conformance with specification, quality, and administrative requirements.
- Technical and commercial responses must map directly to mandatory requirements and the pricing schedule format in the tender pack.
- Evidence trail must be maintained for declarations, eligibility proofs, and any product or service specifications named in attachments.
- Numerical obligations surfaced in the verified extract: (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 1,250,000[12] € 1,500,000[13] Maximum level o; Level of cover and excess as stated below for Specialist Skill Providers; Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Provider Cover on Each And Every claim basis Cover on an Annual Aggregate basis BER Assessor € 750,000 € 1,000,000 € € € € € € ; Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
The source material indicated that bidders had to ground claims in tender forms and supporting evidence, rather than generic company profiles. Where the verified extract provided numerical conditions, those figures were treated as the binding baseline for suitability. Where the extract did not provide a number, the requirement remained not specified at briefing stage and required direct review of the underlying attachment before pricing sign-off.
3. Background & buyer context
The buyer ran this competition to secure a structured procurement route for the stated category and keep continuity of supply under public-sector purchasing controls. The tender format suggested a compliance-led process with a defined close date and a document trail through the procurement portal. The context indicated a need for contract certainty, auditable supplier selection, and predictable service or goods availability during the contract term. No explicit incumbent detail was surfaced in the verified extract provided to this worker, so incumbent advantage had to be assessed from full attachment review and clarification responses.
4. Eligibility & selection criteria
- Turnover requirement — turnover or €5,000
- Insurance
- Public Liability — €6500000
- Employer's Liability — €13,000,000
- Professional Indemnity — €1,250,000
- Certifications — not specified for this tender
- Past experience — not specified for this tender
- Personnel — not specified for this tender
- Geographic / facility constraints — not specified for this tender
Binding numerical extract used for this section: (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 1,250,000[12] € 1,500,000[13] Maximum level o; Level of cover and excess as stated below for Specialist Skill Providers; Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Provider Cover on Each And Every claim basis Cover on an Annual Aggregate basis BER Assessor € 750,000 € 1,000,000 € € € € € € ; Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
5. Award criteria & scoring
The award model followed MEAT-style evaluation where published criteria and weights governed scoring after qualification. The exact weighting structure required confirmation from the pricing and quality schedules if not explicit in the extract below.
| Criterion | Weight (%) | Sub-criteria | Minimum threshold |
|---|---|---|---|
| Council Chamber Committee | 50 | not stated | not stated |
Price/quality split: MEAT). The marks for.
6. Submission requirements
- Method statement / response document — complete the buyer template and answer each requirement in the order requested; page limits not stated in the extract.
- CVs — provide role-based CVs where requested; page count not stated.
- Pricing schedule — submit the issued pricing schedule in its required format; alternative layouts were not stated as acceptable.
- Case studies — number and value bands not stated in the extract.
- Declarations — include ESPD or equivalent declarations, tax and legal standing confirmations, and conflict disclosures where requested by the pack.
- Mandatory site visit — not stated in the extract.
- Submission portal — submit via eTenders or the named portal before the stated deadline; late submissions are typically non-compliant.
7. Key dates & process
| Milestone | Date / timing |
|---|---|
| RFT issued | not stated |
| Clarification deadline | not stated |
| Mandatory site visit | not stated |
| Tender deadline (date + time) | 2024-03-28T12:00:00+00:00 |
| Expected award | not stated |
| Contract start | not stated |
| Go-live / mobilisation | not stated |
8. Contract terms that matter
The contract term and extension mechanics were not fully stated in the extracted metadata, so bidders had to read the form of contract and schedules for binding duration language. Payment timing, service levels, and remedies for non-performance were also attachment-driven in this pack. IP, subcontracting permission, and any security instruments such as bonds or guarantees were not explicit in the verified extract supplied here. The practical implication was that commercial risk sat in the contract appendices, and bid/no-bid confidence depended on reviewing those clauses before final pricing.
9. Risks, red flags & unusuals
The main risk in this competition was information asymmetry between headline metadata and full contractual detail. Numerical gates for insurance appeared in the verified extract, but other qualification thresholds were not explicitly surfaced, so an under-scoped response could fail on compliance before scoring. Another risk was timeline compression if clarification timing and mobilisation expectations were tighter in the attachments than in the metadata view. No specific unusual legal mechanism was confirmed in the extract provided to this worker; the red-flag check therefore depended on line-by-line attachment review.
10. SME fit assessment
This tender looked most accessible to firms that already operated in the stated category and could evidence public-procurement compliance at submission stage. A credible bidder profile was a supplier with documented quality controls, tender-writing capacity, and insurance levels aligned to the verified figures where listed. Consortium or named subcontracting arrangements were not specified in the extract and needed confirmation in the RFT rules. Bid-preparation effort was typically several working days for data gathering, drafting, pricing, and internal approvals, with additional time if technical attachments were extensive. Pwin signals from this extract alone were neutral because incumbent status and prior winners were not explicitly surfaced.
11. Where to dig deeper
- Source RFT file(s): 1.1-Letter of Invitation to Tender.pdf, 3.2-Instructions to Tenderers ITT-S2b.pdf
- eTenders CFT ID: not stated
- Clarification contact / portal: eTenders clarification portal
- Priority attachments: 1.1-Letter of Invitation to Tender.pdf, 3.2-Instructions to Tenderers ITT-S2b.pdf, Appendix_D.docx
This tender has been awarded
- O' Shea Leader Consulting Engineers Ltd · 27 Feb 2025
- O' Shea Leader Consulting Engineers Ltd · 03 Oct 2024
Can you bid?
Required certifications
- ISO 9001
- Safe-T-Cert
Minimum turnover
€5,000
Public liability insurance
€6,500,000
Professional indemnity insurance
€1,250,000
Scoring
Most Economically Advantageous Tender
Documents (81)
3.5-Project Execution Plan.docx
101.8 KB · Specification
Cavan county council buildings floor area.docx
23.0 KB · Specification
GN-1.6.3-Minimum-standards-v1.0-16-07-13.pdf
878.3 KB · Specification
1.1-Letter of Invitation to Tender.docx
78.0 KB · RFT / Invitation to Tender
1.1-Letter of Invitation to Tender.pdf
154.5 KB · RFT / Invitation to Tender
3.2-Instructions to Tenderers ITT-S2b.docx
130.2 KB · RFT / Invitation to Tender
3.2-Instructions to Tenderers ITT-S2b.pdf
410.9 KB · RFT / Invitation to Tender
Gravity Group - Quotation 211443 - Crosserlough Construction - Old Reference Library.pdf
524.0 KB · Pricing / BOQ / Schedule of Rates
3.3-FTS9-v1.9-31-03-2023.docx
267.4 KB · Contract / Agreement / Terms
3.6-COE1-v.2i-31-03-2023-1.docx
81.8 KB · Contract / Agreement / Terms
3.6-COE1-v.2i-31-03-2023-1.pdf
341.1 KB · Contract / Agreement / Terms
Architect_QC2-Part-1.docx
139.5 KB · Form / Declaration / Certificate
Architect_QC2-Part-2.docx
72.8 KB · Form / Declaration / Certificate
CCC_001_Johnston Central Library_DEC.pdf
350.2 KB · Form / Declaration / Certificate
CCC_004_Machinery Yard Moynehall_DEC.pdf
350.2 KB · Form / Declaration / Certificate
Certificate of Air Monitoring - Old Library - Cavan Co Co.pdf
361.2 KB · Form / Declaration / Certificate
Certificate of Cleanliness - Old Library - Cavan Co Co.pdf
150.8 KB · Form / Declaration / Certificate
M&E Eng_QC2-Part-1.docx
141.4 KB · Form / Declaration / Certificate
M&E Eng_QC2-Part-2.docx
70.8 KB · Form / Declaration / Certificate
QS QC2 Part-1.docx
141.5 KB · Form / Declaration / Certificate
QS_QC2-Part-2.docx
72.7 KB · Form / Declaration / Certificate
courthouse 2nd & 3rd floors.pdf
230.0 KB · Drawing / Plan / Layout
courthouse basement.pdf
74.6 KB · Drawing / Plan / Layout
courthouse first floor.pdf
122.6 KB · Drawing / Plan / Layout
courthouse ground floor.pdf
78.2 KB · Drawing / Plan / Layout
library ff.pdf
12.4 KB · Drawing / Plan / Layout
library gf.pdf
155.3 KB · Drawing / Plan / Layout
library sf.pdf
146.3 KB · Drawing / Plan / Layout
Moynehall.pdf
71.5 KB · Drawing / Plan / Layout
old lib ff.pdf
40.3 KB · Drawing / Plan / Layout
old lib gf.pdf
47.8 KB · Drawing / Plan / Layout
old lib sf.pdf
42.1 KB · Drawing / Plan / Layout
sports complex basement.pdf
33.8 KB · Drawing / Plan / Layout
sports complex ff.pdf
42.2 KB · Drawing / Plan / Layout
sports complex gf.pdf
65.9 KB · Drawing / Plan / Layout
3.1-Project Information Memorandum (PIM) Border.pdf
221.1 KB · Other
3.5-Project Execution Plan.pdf
362.1 KB · Other
A-00229 - Old Reference Library - Management.pdf
4.8 MB · Other
April 2022 Elec.pdf
2.5 MB · Other
Aug 2022 Elec.pdf
2.5 MB · Other
CCC_001_Cavan Library_BER Upgrade Report.pdf
1.5 MB · Other
CCC_002_Cavan Courthouse_BER Upgrade Report.pdf
1.7 MB · Other
CCC_002_Cavan Courthouse_DEC.pdf
350.2 KB · Other
CCC_003_Old Library Building_BER Upgrade Report.pdf
1.6 MB · Other
CCC_003_Old Library Building_DEC.pdf
350.2 KB · Other
CCC_004_Machinery Yard_BER Upgrade Report.pdf
1.6 MB · Other
CCC_005_Cavan Leisure Centre_BER Upgrade Report.pdf
1.5 MB · Other
CCC_006_Road Design Office_BER Upgrade Report.pdf
1.0 MB · Other
Dec 2022 Elec.pdf
2.5 MB · Other
Feb 2022 Elec.pdf
2.5 MB · Other
Jan 2022 Elec.pdf
2.5 MB · Other
Jan 2023 Elec.pdf
2.5 MB · Other
July 2022 Elec.pdf
2.5 MB · Other
June 2022 Elec.pdf
2.5 MB · Other
March 2022 Elec.pdf
2.5 MB · Other
May 2022 Elec.pdf
2.5 MB · Other
Nov 2022 Elec.pdf
2.5 MB · Other
Oct 2022 Elec.pdf
2.5 MB · Other
Sept 2022 Elec.pdf
2.5 MB · Other
1.2-Schedule of Tender Docs.docx
113.4 KB · Appendix / Annex
1.2-Schedule of Tender Docs.pdf
137.4 KB · Appendix / Annex
1.3-Tender Submission Checklist.docx
37.8 KB · Tender Response Template
3.1-Project Information Memorandum (PIM) Border.docx
204.2 KB · Appendix / Annex
3.4-Pricing Schedule.xlsx
25.5 KB
Appendix_A.docx
44.0 KB · Appendix / Annex
Appendix_B1.docx
25.8 KB · Appendix / Annex
Appendix_B3.docx
27.7 KB · Appendix / Annex
Appendix_C.docx
34.1 KB · Appendix / Annex
Appendix_D.docx
33.1 KB · Appendix / Annex
Appendix_D1 Staff CV.docx
62.0 KB · Appendix / Annex
Apr 2022 Elec.pdf
2.8 MB
Cavan Facilities Contacts.xlsx
20.5 KB
CLARIFICATION 1 - Extension of Time.pdf
137.3 KB · Clarification / Addendum
Copy of Appendix A.xlsx
53.6 KB
Copy of Cavan Co Co Building Details.xlsx
20.6 KB
Copy of Cavan_LA Energy Pathfinder_Occupancy Schedule_Contact.xlsx
92.0 KB
Copy of Kerosene - Gas Oil 2022.xlsx
23.1 KB
email.docx
21.6 KB · Clarification / Addendum
GN-1.1.2-v1.0-09-02-2022.pdf
526.9 KB · Insurance / Indemnity
GN-1.6.4-v1.0-31-03-2023.pdf
330.4 KB · Insurance / Indemnity
SAQ incl ESPD.zip
1.2 MB · ESPD (European Single Procurement Document)
Original notice text
Cavan County Council seeks consultancy services for an energy pathfinder project, focusing on architectural and engineering design led by a multidisciplinary team, ensuring compliance with public procurement standards.
AI analysis updated 4 months ago
Value
€168k
Deadline
28 Mar
Buyer
Cavan County CouncilLocation
Cavan County Council area, specific location not stated.
Procedure
Open
Clarification
22 Feb 2024
eTenders ID
3023760
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