Supply of New 4 Wheel Drive Tractor

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------------------|-----------------------------------------------|------------------------------|------------------|----------|----------------|------|--------------------------------------------|------------------|------------------------------|------------------| Limerick City and County Council_103432 Supply of New 4 Wheel Drive Tractor Office Supplies & Equipment €80,000 not stated Open 1 Newcastle West, Co. Limerick not stated 2024-03-05T12:00:00+00:00 2024-05-01

2. Scope of Work

The contract involves the supply of one new 4 Wheel Drive Tractor to Limerick City and County Council (LCCC). The tractor must meet specific technical specifications and be delivered to the LCCC Machinery Depot in Newcastle West, Co. Limerick. The contractor is responsible for ensuring the vehicle is new, unregistered, and compliant with Irish regulations.

Key activities include:

• Vehicle Specifications:
• Max Wheelbase: 2400mm
• Max Width: 1850mm
• Max Height: 2600mm
• Min Ground Clearance: 450mm
• Cab Features:
• Panoramic air-conditioned cab
• Lockable doors and suspension seat
• Bluetooth radio and rearview camera
• LED work lamps and rotating beacons
• Equipment Requirements:
• Industrial tyre pattern
• Front ballast weights (240 Kgs)
• Lockable fuel tanks and external tool box
• Rear PTO (540 RPM) and three-point rear linkage
• Engine Specifications:
• Diesel-powered, four-cylinder turbocharged
• Power: 80 to 90 KW, Minimum Torque: 475 NM
• Transmission and Hydraulics:
• 16 forward and 16 reverse gears
• Minimum hydraulic flow rate of 90 L/min
• Delivery and Training:
• Delivery to LCCC Machinery yard by May 1, 2024
• Training for two drivers and three fitters on vehicle operation and maintenance

The contractor must ensure compliance with all relevant Irish regulations and provide a minimum 24-month drivetrain warranty and a 12-month vehicle warranty.

3. Background & buyer context

This procurement is part of Limerick City and County Council's ongoing efforts to enhance its fleet capabilities. The need for a new 4 Wheel Drive Tractor arises from the council's commitment to maintaining and improving local infrastructure and services. The procurement aligns with broader governmental initiatives aimed at modernizing public service equipment. There is no mention of an incumbent supplier for this tender.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: €13.0 million
• Employer's Liability Insurance: €6.5 million with specific indemnity to LCCC
• Motor Insurance: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must demonstrate compliance with these requirements to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on a balance between price and quality. There are no specified minimum scoring thresholds per criterion or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Completed as per the provided template, with no specified page limit.
• CVs: For key personnel involved in the project, no specified page count.
• Pricing schedule: To be submitted in the specified format.
• Case studies: Not specified for this tender.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: eTenders, with specific format rules to be adhered to.

Bidders must ensure all documents are completed accurately to avoid exclusion from the tender process.

7. Key dates & process

Bidders should adhere to these dates to ensure timely participation in the tender process.

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: Not specified for this tender.
• Payment terms: Payment will be approved upon receipt of vehicle registration documents and inspection of the equipment prior to delivery.
• Key SLAs/KPIs: Response time for breakdown callout must be a maximum of 2 hours.
• Liquidated damages: A fine of €1,000 per vehicle per week for late delivery, charged pro rata.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

Bidders must be aware of these terms as they will govern the contract's execution.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• Late delivery penalties: A fine of €1,000 per vehicle per week for late delivery may significantly impact profitability.
• Insurance requirements: The high levels of required insurance may limit the pool of eligible bidders.
• Compliance with regulations: The requirement for compliance with Irish regulations adds complexity to the tender.

Bidders should assess these factors carefully before proceeding.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender typically possess:

• Size and specialism: Firms specializing in agricultural machinery or vehicle supply with adequate insurance coverage.
• Certifications: While not specified, relevant industry certifications would enhance credibility.
• Indicative bid-prep effort: Bidders should anticipate several days to prepare a comprehensive response.
• Pwin signal: The absence of an incumbent supplier may present an opportunity for new entrants, although the stringent insurance requirements may limit participation.

This tender is open to firms that can meet the specified technical and insurance requirements.

11. Where to dig deeper

• Source RFT filename: CFT 3017971 MD 2024-01 Supply of ONE 4 Wheel Drive Tractor.pdf
• eTenders CFT ID: 3017971
• Contact email: Not specified
• Important attachments:
• General Conditions
• Warranty
• Delivery & Training