An Architect led Single Point Design Team for Works at The Ballinrobe Community and Arts Centre, Ballinrobe, Co. Mayo

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of an architect-led single point design team for the Ballinrobe Community and Arts Centre project. The contractor will be responsible for a comprehensive range of consultancy services throughout the project lifecycle, from initial design review to project completion.

Key activities include:

• Project Review: Assessing current design and planning permissions.
• Statutory Approvals: Securing necessary approvals from relevant authorities.
• Detailed Design: Developing comprehensive design documents that meet project specifications.
• Procurement: Managing the procurement process for construction services and materials.
• Construction Delivery: Overseeing the construction phase, ensuring adherence to design specifications and timelines.
• Refurbishment and Alteration Works: Implementing necessary changes to existing structures as per project requirements.
• Handover: Facilitating the transition of the completed project to the client for occupation.

The appointed design team will work closely with various stakeholders to ensure compliance with all regulatory and quality standards throughout the project.

3. Background & buyer context

This procurement aligns with the South West Mayo Development Company's strategic objectives to enhance community facilities and promote local arts. The Ballinrobe Community and Arts Centre project is part of a broader initiative to improve public amenities in the region. The timing of this tender reflects the urgency to advance the project following recent funding approvals and community consultations. There is no mention of an incumbent contractor for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €130,000.
• Insurance:
• Professional Indemnity Insurance: Minimum cover of €1,250,000.
• Public Liability Insurance: Minimum cover of €2,600,000.
• Employer’s Liability Insurance: Minimum cover of €13,000,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, with no minimum scoring threshold specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Must follow the specified format and template.
• Case studies: Provide two case studies of relevant projects, each valued between €100,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders, following specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments will be made based on agreed milestones and deliverables.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: All intellectual property created during the contract will remain with the contracting authority.
• Sub-contracting rules: Sub-contracting is permitted but requires prior approval from the contracting authority.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €130,000 may limit participation from smaller firms, potentially favouring larger incumbents.
• Lack of specified past experience requirements may lead to variability in the quality of submissions.
• No clear indication of a site visit may hinder bidders' ability to assess project specifics adequately.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• A proven track record in architectural consultancy and project management.
• Relevant insurance coverage as specified.
• The capacity to meet the turnover requirement, either individually or as part of a consortium.
• Consortium or sub-contracting is allowed, which may enhance the ability of smaller firms to participate.
• Indicative bid-preparation effort is estimated at 5-10 days, depending on the firm's existing resources.
• The presence of an incumbent or previous winners is not specified, which may indicate a more open competitive environment.

11. Where to dig deeper

• Source RFT filename: 02-SPDT_SWMDC-ITTS2b_Instruction_Tendered_Hourly_Rates.Rev.01.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• "Conditions of Engagement"
• "Suitability Assessment Questionnaire"
• "Form of Tender and Schedules A and B"