Roads Resurfacing Contract 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cork City Council seeks a contractor for the Roads Resurfacing Contract 2024, which involves extensive resurfacing works across various locations in Cork. The contractor will be responsible for the execution of road resurfacing projects that comply with specified engineering standards and local regulations.

The contractor's day-to-day activities will include:

• Site Preparation: Conducting assessments and preparing sites for resurfacing.
• Material Procurement: Sourcing and managing materials necessary for road resurfacing, including asphalt and aggregates.
• Resurfacing Operations: Executing resurfacing works over lengths varying between 100m and 150m, ensuring compliance with BS EN 1463-1:2009 standards.
• Traffic Management: Implementing initial traffic management plans to minimize disruption during works.
• Quality Assurance: Conducting regular quality checks and ensuring adherence to the specifications outlined in the contract documents.
• Health and Safety Compliance: Appointing a Project Supervisor for the Construction Stage to oversee health and safety measures.
• Reporting: Providing progress reports and updates to Cork City Council as per the contract requirements.

The contractor will also be required to submit a method statement detailing the approach to the works, including a draft indicative resource programme and stakeholder liaison plans.

3. Background & buyer context

This procurement aligns with Cork City Council's ongoing commitment to maintaining and improving the local road infrastructure. The Roads Resurfacing Contract 2024 is part of a broader strategy to enhance road safety and accessibility for residents and visitors. The council has historically engaged various contractors for similar projects, and this tender aims to ensure competitive pricing and high-quality workmanship. The urgency for this contract arises from the need to address deteriorating road conditions and improve overall transport efficiency in the city.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €2,000,000 in the last three years.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Employers’ Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each valued at no less than €1,000,000.
• Personnel: At least one project manager with a minimum of 5 years’ experience in civil engineering works.
• Geographic constraints: Bidders must be based within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split follows the Most Economically Advantageous Tender (MEAT) principle. A minimum scoring threshold of 70% is required for the quality criterion to qualify for consideration.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document using the provided template, limited to 10 pages.
• CVs: CVs of key personnel, limited to 2 pages each for named roles.
• Pricing Schedule: A completed pricing document in the specified format.
• Case Studies: Three case studies of previous projects, each valued between €1,000,000 and €2,000,000.
• Declarations: ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: A site visit is not specified for this tender.
• Submission Portal: All submissions must be made via eTenders, adhering to the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term & Extension Structure: The contract is for a fixed term with potential extensions based on performance.
• Payment Terms: Payments will be made within 21 days of invoice receipt, with a minimum interim payment of €20,000.
• Key SLAs/KPIs: Specific performance indicators will be established to monitor progress and quality.
• Liquidated Damages: A penalty regime will apply for delays, with damages set at €500 per day.
• Termination Clauses: The contract may be terminated for non-performance or breach of contract terms.
• IP Ownership: All intellectual property generated during the contract will belong to Cork City Council.
• Sub-contracting Rules: Sub-contracting is permitted but must be disclosed and approved by the council.

9. Risks, red flags & unusuals

Potential risks and red flags include:

• Turnover Threshold: The minimum turnover requirement of €2,000,000 may limit participation from smaller firms.
• Geographic Constraints: The requirement for bidders to be based within the EU/EEA may exclude local firms not registered in these areas.
• Tight Timeline: The contract requires a quick mobilization with a go-live date set for April 15, 2024, which may be challenging for some bidders.
• Performance Penalties: The liquidated damages clause could impose significant financial risks for delays.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in civil engineering and roadworks. Viable bidders should have:

• A proven track record in similar projects, ideally with experience in road resurfacing.
• The capacity to meet the insurance and turnover requirements.
• The ability to mobilize quickly and manage subcontractors if necessary.

Consortium bidding is permitted, allowing smaller firms to collaborate on larger projects. Bid preparation may require approximately 10-15 days, depending on the complexity of the submission. The presence of an incumbent contractor may strengthen competition, but the open nature of the tender allows for new entrants.

11. Where to dig deeper

• Source RFT filename: Volume B, Tender and Schedule.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Volume A - Contract Drawings
• Volume B - Specification
• Volume C - Pricing Document