MIDLAND REGIONAL SUPPORT SERVICE

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Westmeath County Council ran this procurement for “MIDLAND REGIONAL SUPPORT SERVICE” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: MIDLAND REGIONAL SUPPORT SERVICE
• Motor Insurance (if services involve use of motor vehicle by service provider on business of the Local Authority- Homeless Services) with a third party property damage limit of: ● €2,600,000 (€2.6million) where Service Provider turnover is und
• ● €2,600,000 (€2.6million) where Service Provider turnover is under €40 Million
• ● €6,500,000 (€6.5million) where Service Provider turnover is €40 Million or over
• This schedule sets out the mandatory minimum requirement that the Provider must have in relation to insurance and liability cover, in addition to the indemnities provided under relevant clause of Part 1 of the Service Arrangement
• Homeless Action Teams (HATs) and Service Manager to be a member and attend the Voluntary Providers Network (VPN)
• 1st October to 31st December All PI Reports from service providers must be submitted to the Local Authority wi
• % of unique service users in this project for more than 6 months
• of Cases with Care and Support/Case Management Plan within 2 weeks of assessment
• [Regional Support Service Tender.docx] Westmeath County Council for and on behalf of
• and the Health Service Executive (HSE)
• INVITATION TO TENDER FOR MIDLAND REGIONAL SUPPORT SERVICE Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• “Major Provider” means a Provider who is in receipt of Funding of €10 million or greater per annum or receives 50% or more of its gross receipts from the Loc
• Total Funding for the year €300,000
• Total Funding for the year €300,000
• BACKGROUND AND CONTEXT………………………………………………………………3

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability insurance with a limit of indemnity of €6,500,000 (€6.5 million), for any one claim or series of claims; Employers Liability insurance with a limit of indemnity of €13,000,000 (€13 million) for any one claim or series of claims
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability insurance with a limit of indemnity of €6,500,000 (€6.5 million), for any one claim or series of claims
• Employers Liability insurance with a limit of indemnity of €13,000,000 (€13 million) for any one claim or series of claims
• Motor Insurance (if services involve use of motor vehicle by service provider on business of the Local Authority- Homeless Services) with a third party property damage limit of: ● €2,600,000 (€2.6million) where Service Provider turnover is und
• The Tenderer Must submit statement confirming that your company has the following insurances in place: Public Liability, Employer’s Liability, and Professional Indemnity Westmeath County Council, in this instance, requires cover of: € 6.5 million in respect of public liability €13 mill
• ion in respect of employer’s liability € 1 million Professional Indemnity OR Must

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• The Tenderer Must submit statement confirming that your company has the following insurances in place: Public Liability, Employer’s Liability, and Professional Indemnity Westmeath County Council, in this instance, requires cover of: € 6.5 million in respect of public liability €13 mill
• Insurances - Self Declaration Please confirm YES/NO I confirm that we have the following insurances in place: Employers Liability - €13 million Public Liability - €6.5 million Professional Indemnity - €1 mil
• 1st October to 31st December All PI Reports from service providers must be submitted to the Local Authority wi
• PRICING SCHEDULE 12 Months Costs Unnamed: 2
• All queries to be submitted via e-tenders

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• “Major Provider” means a Provider who is in receipt of Funding of €10 million or greater per annum or receives 50% or more of its gross receipts from the Loc
• GLOSSARY OF TERMS AND ACRONYMS……………………………………………………..33
• Westmeath County Council invites suitably qualified and experienced private, public or voluntary bodies or alternatively, a consortium of agencies to tender in accordance with the terms as set out in this document.
• The purpose of the Midlands Homelessness Forum is, in accordance with section 38 of the Housing (Miscellaneous Provisions) Act 2009, is to provide information, views, advice or reports in relation to homelessness across the four midland counties of Laois, Longford, Westmeath and Offaly. This function requires the Forum to place an emphasis on strengthening preventative policies, procedures, working relationships and services to reduce levels of repeat and long-term homelessness. Key areas of work include;
• • Supporting Homeownership and Increasing Affordability.
• Approved Housing Bodies (AHBs) and the HSE, to support people experiencing homelessness into long-term sustainable accommodation. Underpinning all elements is the criticality of inter-agency supports to address the complex combination of social, health and economic needs of homeless persons and those at risk of homelessness, in addition to their specific housing need.
• The Housing First National Implementation Plan 2018-2021 (September 2018) sets out three-year Housing First targets for every local authority in the country. The Department of Health/ HSE, recognising that housing is a key social determinant of health, ‘commit to supporting plans for the national implementation of Housing First initiatives by providing the health supports to ensure Housing First participants maintain their tenancy and improve their health and well-being’.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Regional Support Service Tender.docx, schedule sets out the mandatory minimum requirement that the Provider must have in relat, Schedule 1 Part B.
• eTenders CFT / notice reference: OJEU) and the Irish Government eTenders website..
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: SCHEDULE 12 Months Costs Unnamed: 2 , APPENDIX A: DECLARATION OF BONA FIDES………………………………………………34, APPENDIX B: DECLARATION RE. STATUTORY OBLIGATIONS…………………………..37.