Request for Tenders for the Provision Implementation Maintenance and Support of Examination and Assessment Management System for TU Dublin

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Technological University Dublin (TU Dublin) ran this procurement for “Request for Tenders for the Provision Implementation Maintenance and Support of Examination and Assessment Management System for TU Dublin.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the Provision Implementation Maintenance and Support of Examination and Assessment Management System for TU Dublin.
• The system must allow a minimum of 3,000 users (including faculty, external examiners and administrators) to input and edit data relating to
• The system must allow a minimum of 3,000 users (including faculty, external examiners and administrators) to input and edit data relating to exam papers
• A3 The system must have the capacity to manage a minimum of 3000 exam papers per semester, which includes papers for supplemental sittings being potentially submitted at the same time as the sessional sitting paper for a module
• The system must have the capacity to manage a minimum of 3000 exam papers per semester, which includes papers for supplemental sittings being potentially submitted at the same time as the sessional sitting paper for a module
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• , ISO14001) for operating an environmental management system Compliant (Yes / No) Comp
• thin an examinations management system, by September 2024
• A18 Full system implementation by September 2025 would be estimated/preferred
• Full system implementation by September 2025 would be estimated/preferred
• nd marking schemes within such a system by September 2024
• ment Systems - Moodle (being phased out by September 2024) and Brightspace Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is required to have a policy on software version and release management
• The RTO (recovery time objective) should be less than 1 day
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Employer’s Liability - €13 million limit for any one claim or series of claims arising out of a single occurrence Product Liability - €6.5 million limit for any one claim or series of cl; aims arising out of a single occurrence Public Liability - €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Employer’s Liability - €13 million limit for any one claim or series of claims arising out of a single occurrence Product Liability - €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Public Liability - €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Professional Indemnity - €2.6 million limit for any one claim or series of cl
• 5 million limit for any one claim or series of claims arising out of a single occurrence Professional Indemnity - €2.6 million limit for any one claim or series of cl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• A3 The system must have the capacity to manage a minimum of 3000 exam papers per semester, which includes papers for supplemental sittings being potentially submitted at the same time as the sessional sitting paper for a module
• The system must have the capacity to manage a minimum of 3000 exam papers per semester, which includes papers for supplemental sittings being potentially submitted at the same time as the sessional sitting paper for a module
• ect scope do you want to be implemented by September 2024? In Appendix 1, requirement C2, “with Phase 1 to be implemented by September
• Each Tenderer is required to accept the provisions of this RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Tenderer’s Statement, as set out in Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able to read the scanned signature of the Tenderer. If possible, please sign documents using blue ink. If the Contracting Authority cannot read the scanned signature, Tenderers may be requested to re-submit. Tenderers may not amend the Tenderer’s Statement.
• Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group of undertakings. The Tenderer must provide details of all members of the group of undertakings and their role in the Tender and clearly set out the contact details including name, title, telephone number, postal address, facsimile number and e-mail address of the nominated entity authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• tion (the “Services Contract”) will be issued for a term of 36 Months (“the Term”)
• e right to extend the Term for a period or periods of up to 12 months with a maximum of four (4) such extensi
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extensions per
• continues for 30calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• for a term of three (3) years with the option to extend by 12 months on up to 4 such occasions

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: NCTR26362 -RFT.docx, Click here

[NCTR26362 -RFT.docx,

AGREEMENT

Relating to the provision of Services pursuant to

Request for Tenders for the Provision, Implementation, Maintenance and Support of Examination & Assessment Management System for TU Dublin

THIS AGREEMENT is made on the day of 20 BETWEEN:

, of Park House Grangegorman, 191 North Circular Road, Dublin 7, D07 EWV4 (“the Client”);

and

, of (“the Contractor”)

(each a “Party” and together “the Parties”).

WHEREAS:

IT IS HEREBY AGREED AS FOLLOWS:

Schedule A: Terms and Conditions

1. Contractor’s Obligations

[NCTR26362 -RFT.docx.

• eTenders CFT / notice reference: OJEU Procedure.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1, requirement C2, “with Phase 1 to be implemented by September, RFT.docx] Request-for-Tenders dated 11/01/2024 for the provision Implementation, Ma, RFT Requirements.