Roof replacement and associated works to existing Health Care Facility building at Central Remedial Clinic, Vernon Ave, Clontarf East, Dublin, D03 R973

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the replacement of the roof and associated works for the Central Remedial Clinic located in Clontarf East, Dublin. The project is expected to be completed within a timeframe of six months. The contractor will be responsible for the following activities:

• Roof Replacement: Complete removal of the existing roof structure and installation of a new roof system that meets current building regulations.
• Associated Works: This includes any necessary structural reinforcements, insulation installation, and waterproofing measures.
• Health and Safety Compliance: Adherence to all relevant health and safety regulations throughout the project duration.
• Quality Assurance: Implementation of a quality management system to ensure all works are completed to the required standards.
• Waste Management: Proper disposal of all materials removed during the roof replacement process.
• Site Management: Coordination of site activities, including scheduling and supervision of subcontractors, if applicable.
• Reporting: Regular progress updates to the Central Remedial Clinic, including any issues that may arise during the project.

The contractor must ensure that all works are completed within the specified timeframe and budget while maintaining high standards of quality and safety.

3. Background & buyer context

The Central Remedial Clinic is undertaking this procurement to address the urgent need for roof replacement at its facility, which is critical for maintaining operational integrity and safety. This project aligns with the broader objectives of the Health Service Executive (HSE) to enhance healthcare infrastructure across Ireland. The procurement is timely, given the aging condition of the current roof and the potential risks associated with its failure. The clinic has not specified an incumbent contractor for this project, indicating an open opportunity for new bidders.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €3,000,000 in general construction.
• Insurance:
• Professional Indemnity Insurance: Minimum cover of €1,500,000.
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000.
• Certifications: Not specified for this tender.
• Past Experience: Bidders must demonstrate experience in at least two comparable projects completed within the last five years, each with a value exceeding €4,000,000.
• Personnel: Key personnel must include a Contracts Manager with at least five years of experience in the building trade and a Health and Safety Officer with relevant qualifications and experience.
• Geographic Constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle. There are no specified minimum scoring thresholds for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A detailed response document outlining the approach to the project, adhering to any specified templates and page limits.
• CVs: Curriculum Vitae for key personnel, limited to two pages each.
• Pricing Schedule: A completed pricing schedule using the provided template.
• Case Studies: At least two case studies of similar projects, with values exceeding €4,000,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: A site visit is not specified for this tender.
• Submission Portal: All submissions must be made through the eTenders platform, following any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract Duration: The contract is set for a duration of six months, with potential extensions subject to mutual agreement.
• Payment Terms: Payments will be made upon completion of specified milestones, as detailed in the contract.
• Key Performance Indicators (KPIs): Performance will be monitored against agreed KPIs, including safety compliance and project timelines.
• Liquidated Damages: Penalties may apply for delays beyond the agreed completion date.
• Termination Clauses: The contract may be terminated for non-compliance with health and safety regulations or failure to meet project specifications.
• Intellectual Property: Ownership of any designs or methodologies developed during the project will remain with the Central Remedial Clinic.
• Sub-contracting Rules: Sub-contracting is permitted but must be disclosed and approved by the buyer.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• High Insurance Requirements: The minimum insurance levels may limit participation from smaller firms.
• Turnover Threshold: The turnover requirement of €3,000,000 may exclude smaller contractors, potentially reducing competition.
• Experience Requirement: The need for past projects valued over €4,000,000 may disadvantage newer entrants to the market.
• Tight Timeline: The six-month completion period may pose challenges, especially if unforeseen issues arise during the roof replacement.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) considering this tender should note the following:

• Credible Bidders: Firms with a strong background in general construction, particularly those with experience in healthcare facilities, are best positioned to bid.
• Consortiums and Sub-contracting: While sub-contracting is allowed, bidders must disclose any sub-contractors involved.
• Bid Preparation Effort: Preparing a competitive bid may require several days of effort, particularly in gathering documentation and case studies.
• Pwin Signal: The absence of an incumbent contractor may provide an opportunity for new entrants, although the high turnover and insurance requirements may still limit participation.

11. Where to dig deeper

• Source RFT Filename: CRC Roof Replacement - SAQ.zip
• eTenders CFT ID: not specified
• Contact Email: not specified
• Important Attachments:
• Appendix B1 — List of Previous Works Projects
• Appendix C — Bankers Letter
• Appendix D1 — Letter of Undertaking re. Bond