National Centre for Research and Remembrance - Dynamic Thermal Modelling

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Office of Public Works (OPW) ran this procurement for “National Centre for Research and Remembrance - Dynamic Thermal Modelling” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 6,000,00012 € 6,500,00013 Maximum level of excess in any one claim
• Minimum level of Public Liability Insurance required in respect of any one accident: € 650000014 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 14 If no value is entered it shall read
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 allowed for property only From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the Services
• Completed applications must be submitted using the Tender Box facility on the eTenders platform by 12:00 noon on Thursday, 25th January 2024. Late submissions shall not be accepted.
• Queries must be submitted and all responses shall be issued via the messaging facility on the eTenders platform.
• Open Procedure for CONSULTANCY SERVICES
• FOR USE WITH THE CONDITIONS OF ENGAGEMENT FOR CONSULTANCY SERVICES
• Instructions to Tenderers for Consultancy Services under an Open Procedure using a Formula to Calculate Hourly
• for Consultancy Services for the use with the Conditions of Engagement
• for Consultancy Services using a Formula to Calculate Hourly Rates Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• any substitute for the underlying documentation (whether existing or to be
• retention policy, a copy of which can be obtained from the Employer upon

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 6,000,00012 € 6,500,00013 Maximum level of excess in any one claim; Minimum level of Public Liability Insurance required in respect of any one accident: € 650000014 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 14 If no value is entered it shall read
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 6,000,00012 € 6,500,00013 Maximum level of excess in any one claim
• Minimum level of Public Liability Insurance required in respect of any one accident: € 650000014 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 14 If no value is entered it shall read
• Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,00015 Entitles issuing employers liability ins
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 allowed for property only From start t
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• and meeting any other minimum requirements in the relevant Suitability Assessment Questionnaire criterion
• electrical, fire and any other specialist requirements, to BIM Level 2 (see Appendix I – Preliminary BIM execution plan) , to undertake Level(s) asses
• BIM Level 2 (see Appendix I – Preliminary BIM execution plan) , to undertake Level(s) asses
• The Commissioners of Public Works in Ireland invite you to submit an application to be shortlisted for the above competition.
• Suitability Assessment Questionnaire QC1 Parts 1 + 2, with Appendices

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 18 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 6,000,00012 € 6,500,00013 Maximum level of excess in any one claim
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 allowed for property only From start t
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 allowed for property only From start to completion of the Services
• Table 2 of ISO15686-1: 2000(E)) in terms of health and safety, cost, interruption to business
• expiry of at least 21 days written notice to terminate this Tender
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• Applicants on the terms set out in these Instructions. These documents are

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20240104_Invitation Letter_DTM_NCRR.docx, 4. 20240104_DTM_ITT-S2a-v1.6-09-02-2022.pdf, NA

[7. 20240104_DTM_FTS9-v1.9-31-03-2023-1.docx.

• eTenders CFT / notice reference: contract notice and tender documents.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix I – Preliminary BIM execution plan) , to undertake Level(s) asses, Schedule, ITT).