Maintenance of both Landfill Gas and Leachate infrastructure at Holmestown and Killurin landfills, Co. Wexford

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Wexford County Council ran this procurement for “Maintenance of both Landfill Gas and Leachate infrastructure at Holmestown and Killurin landfills, Co. Wexford” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Maintenance of both Landfill Gas and Leachate infrastructure at Holmestown and Killurin landfills, Co. Wexford
• EN 14181 - Quality Assurance of installed Automated Monitoring Systems
• pection and maintenance visit is to be issued to WCC within 7 days of the inspection
• This contract is for the Service and Maintenance of Leachate Infrastructure, Landfill Gas Infrastructure & Landfill Gas Flare at Holmestown Waste Management Facility (HWM
• This contract is for the Service and Maintenance of Leachate Infrastructure, Landfill Gas Infrastructure & Landfill Gas Flare at Holmestown Waste Management Facility (HWMF) Waste Licence Number W0191-02 and Service and Maintenance of Leachate Infrastructure, Landfill Gas Infrastructure, Landfill Gas Flare & Air Compressors at Killurin Closed Landfill Waste Licence Number W0016-02. Service and maintenance Work shall be carried out on a daily, monthly, quarterly, and annual basis in accordance with the details and schedules attached to this document. Reports of works carried shall be submitted to Wexford County Council.
• Killurin Landfill site is in the townland of Newtown lower, Killurin, close to Deeps Bridge on a meander of the eastern bank of the river Slaney. The site is approximately 11km from Wexford town and covers an area of 10.7 hectares, of which 4.9 hectares are landfill and the remainder is car parking and buffer zones/screening. The facility is in what once was a sand and gravel quarry. The area surrounding the site is rural with a mixed pattern of highly productive pasture and arable land use, with the river Slaney being the prominent landscape feature. Landfilling and CA site operations ceased in June 2008.
• 3.1.2 Specification for carrying out service and maintenance works
• AFS-500 Cubic Metres High Temperature Ground Flare which has been modified to operate as a 50 Cubic Metre Flare by reducing its stack size. Constructed by Automatic Flare Systems Ltd., Coventry, England in 2009
• [2A Request for Tender Contract Open Procedure Gas and Leachate(RFT) LP.docx] AFS-500 Cubic Metres High Temperature Ground Flare which has been modified to operate as a 50 Cubic Metre Flare by reducing its stack size. Constructed by Automatic Flare Systems Ltd., Coventry, England in 2009
• The contractor will be responsible for the complete inspection, maintenance, and service of the Landfill Gas Flare Units. It is the contractor’s responsibility to maintain this equipment to the highest standard possible to eliminate downtime between service intervals.
• The contractor will be responsible for the correct operation and maintenance of all the components. It is the contractor’s choice to use single or multi discipline staff to carry out maintenance works (fitter, mechanical, electrical, instrumentation or software). Service rate is deemed inclusive of all disciplines.
• The contractor is to provide a fixed price to carry out a complete inspection, maintenance, and service of the landfill gas flare units on a quarterly basis as outlined in the EPA Guidance Note on Landfill Flare and Engine Management and Monitoring which is attached in Appendix C. The service cost is to include for all consumables required to carry out the above works. The service cost does not include parts, these will be paid as per the Spares List in Schedule B of this document. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority is to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Manpower Levels Manpower Levels; ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Environmental Liability Impairment €6,500,000 I confirm that if successf
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Manpower Levels Manpower Levels
• ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Environmental Liability Impairment €6,500,000 I confirm that if successf

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• This contract is for the Service and Maintenance of Leachate Infrastructure, Landfill Gas Infrastructure & Landfill Gas Flare at Holmestown Waste Management Facility (HWMF) Waste Licence Number W0191-02 and Service and Maintenance of Leachate Infrastructure, Landfill Gas Infrastructure, Landfill Gas Flare & Air Compressors at Killurin Closed Landfill Waste Licence Number W0016-02. Service and maintenance Work shall be carried out on a daily, monthly, quarterly, and annual basis in accordance with the details and schedules attached to this document. Reports of works carried shall be submitted to Wexford County Council.
• Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• [2A Request for Tender Contract Open Procedure Gas and Leachate(RFT) LP.docx] as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• The site layout maps showing the location of the landfill gas infrastructure and landfill gas flare is included in Appendix A. Please refer to Pricing Schedules in Appendix B for itemisation of all works to be carried out under this contract.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e overall (for the possible four-year term) indicative budget for the contract is two hundred and Twenty thousand euro [€220,000]
• Payments shall be made within 30 days of the receipt of a correct invoice
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• 1.2 Small and Medium Enterprise Participation
• It is the policy of the Contracting Authority is to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or with larger enterprises to meet the financial, economic, or technical capacity requirements of the competition, if required.
• Tenderers may include individuals, partnerships, limited companies, groupings, or any combination of the foregoing with or without legal personality. However, a grouping if successful will be required to establish legal personality to enter the contract.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 2A Request for Tender Contract Open Procedure Gas and Leachate(RFT) LP.docx, RFT) LP.docx] OPEN PROCEUDRE, RFT) LP.docx] ator between members of consortia..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: schedules attached to this document. Reports of works carried shall be submitted to Wex, Appendix., RFT) LP.docx] as part of their tender submission. Any reservation with regard to th.