Request for Tenders for the provision of Cardiovascular, weight resistance and ancillary equipment including maintenance agreement for the Oireachtas Fitness Room.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Houses of the Oireachtas Service ran this procurement for “Request for Tenders for the provision of Cardiovascular, weight resistance and ancillary equipment including maintenance agreement for the Oireachtas Fitness Room.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the provision of Cardiovascular, weight resistance and ancillary equipment including maintenance agreement for the Oireachtas Fitness Room.
• Buyer: Houses of the Oireachtas Service
• uthority estimates that the expenditure on the Services to be covered by the proposed Goods Contract may amount to some €100,000 (excl
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Cardiovascular, weight resistance and ancillary equipment including maintenance agreement for the Oireachtas Fitness Room.
• The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• The supply, delivery, installation, assembly, and maintenance of Fitness Room Equipment for the Houses of the Oireachtas Service. The contract also requires that “goods” covers the existing Fitness Room Equipment on site which is no longer needed and is to be removed and discarded or traded out.
• The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Goods Contract
• The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Goods Contract may amount to some €100,000 (excl. VAT) over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage.
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.
• 2.8.2. Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer.
• In the performance of any Goods Contract awarded, the successful Tenderers and their Subcontractors (if any), shall be required to comply with all applicable obligations in the field of environmental, social, and labour law that apply at the place where the services are provided, that have been established by EU law, national law, collective agreements or by international, environmental, social, and labour law listed in Schedule 7 of the Regulations. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The supply, delivery, installation, assembly, and maintenance of Fitness Room Equipment for the Houses of the Oireachtas Service. The contract also requires that “goods” covers the existing Fitness Room Equipment on site which is no longer needed and is to be removed and discarded or traded out.
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000 € Public Liability €6,500,000 € Product Liability €200,000 € AND AND AND AND A; Categories of data subject End of Document Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000 € Public Liability €6,500,000 € Product Liability €200,000 € AND AND AND AND A
• Categories of data subject End of Document Type of Insurance Indemnity Limit Employer’s Liability €12.7 Million Public Liability €6
• 5 Million Product Liability €200,000 Award Criteria Reference Section

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• to attend is to be submitted by 12 noon on 12th January 2024
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”).
• [20231219 Fitness Room Equipment RFT FINAL.docx] Data Protection Laws) required to be provided by the Tenderer in response to this RFT. The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request for Tenders for the provision of Cardiovascular, weight resistance and ancillary equipment including maintenance agreement for the Oireachtas Fitness Room.
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• A minimum of two-year warranty must be available on all of the equipment offered as set out in Section 2
• The warranty shall cover a period of a minimum of two years and the subsequent post warranty (if the warranty is less than five years) shall be the remainder of the term to five years
• provided with the equipment must detail the part(s) of the EN 957 Stationary Equipment Standard (Parts 1, 2, 4, 5, 7 and 8), or an equivalent sta
• llation of all replacement equipment is estimated to take 2-3 days to complete

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20231219 Fitness Room Equipment RFT FINAL.docx, RFT FINAL.docx] Request for Tenders dated [19/12/2023] for the provision of, Appendix 1: Requirements and Specifications.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer.