HRB 2023 DPO Services 2024-28

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Health Research Board ran this procurement for “HRB 2023 DPO Services 2024-28” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: HRB 2023 DPO Services 2024-28
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability N/A Professional I
• personal injury of any person arising as a result of or in connection with the Services for an amount of not less than €6.5 million any one occurrence
• otherwise engaged by SUPPLIER arising as a result of or in connection with the Services for an amount of not less than €13 million any one occurrence
• personal injury of any person arising as a result of or in connection with the Services for an amount of not less than €1,500,000 any one occurrence
• the proposed [Services Contracts] may amount to some €216,000 (excl
• “Appointment” means the role for which SUPPLIER is contracted being the delivery of the Services.
• “Consents” means all permissions, licences and approvals required by law or by any competent authority or other person which are necessary to enable SUPPLIER carry out the Services.
• “IPR” or “Intellectual Property Rights” means all patents and patent rights, trademarks and trademark rights, trade names and trade name rights, service marks and service mark rights, service names and service name rights, brand names, copyrights and copyright rights, trade dress, business and product names, logos, slogans, trade secrets, industrial models, utility models, design models, designs, rights in confidential information, know-how, rights in the nature of unfair competition rights and rights to sue for passing off, and all pending applications for and registrations of patents, trademarks, service marks, and copyrights together with all connected and similar or analogous rights in any country or jurisdiction for the full term thereof.
• “Services” means the Services to be carried out by SUPPLIER as specified in Schedule 1 hereto and as supplemented by the Tender.
• 1.7 “Team” means such person provided by SUPPLIER to carry out the Services as specified in the Tender or in Schedule 1 hereof.
• The HRB is the lead agency in Ireland supporting and funding health research. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• “Pre-existing IPR” means all Intellectual Property Rights existing prior to the Effective Date of this Agreement and all Intellectual Property Rights in any materials acquired or developed by or for the Contractor or Customer independently of this Agreement, and any IPR in the Contractor’s standard hardware and software products or modifications or updates to such products;
• [RFT Template draft Contract with DPA.docx] means all Intellectual Property Rights existing prior to the Effective Date of this Agreement and all Intellectual Property Rights in any materials acquired or developed by or for the Contractor or Customer independently of this Agreement, and any IPR in the Contractor’s standard hardware and software products or modifications or updates to such products;
• The HRB is the lead agency in Ireland supporting and funding health research.
• a public liability policy insuring against liability for any claims, losses, damages and expenses (including legal and/or professional costs) due to damage or destruction of property or death or personal injury of any person arising as a result of or in connection with the Services for an amount of not less than €6.5 million any one occurrence. SUPPLIER’s policy shall provide for indemnity to the HRB.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability N/A Professional I
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability N/A Professional I

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — not specified in extract. Submission-related source lines:
• This Agreement shall be governed by and construed in accordance with the laws of Ireland and, subject to Clause 8, the parties expressly and irrevocably submit to the jurisdiction of the Irish Courts.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: not stated. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability N/A Professional I
• All fees payable in this Schedule 2 shall be paid within 30 days of receipt of the invoice
• The tender cost quoted will hold good for 90 days after the closing date for receipt of t
• THE HEALTH RESEARCH BOARD having its principal offices at Grattan House, 67 – 72 Lower Mount Street, Dublin 2 (hereinafter called “HRB” which expression shall where the context admits or requires include its successors and assigns); and
• The following terms shall have the followings meanings:
• “IPR” or “Intellectual Property Rights” means all patents and patent rights, trademarks and trademark rights, trade names and trade name rights, service marks and service mark rights, service names and service name rights, brand names, copyrights and copyright rights, trade dress, business and product names, logos, slogans, trade secrets, industrial models, utility models, design models, designs, rights in confidential information, know-how, rights in the nature of unfair competition rights and rights to sue for passing off, and all pending applications for and registrations of patents, trademarks, service marks, and copyrights together with all connected and similar or analogous rights in any country or jurisdiction for the full term thereof.
• “Pre-existing IPR” means all Intellectual Property Rights existing prior to the Effective Date of this Agreement and all Intellectual Property Rights in any materials acquired or developed by or for the Contractor or Customer independently of this Agreement, and any IPR in the Contractor’s standard hardware and software products or modifications or updates to such products;

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Template draft Contract with DPA.docx, Schedule 2 shall be paid within 30 days of receipt of the invoice, RFT Template draft Contract with DPA.docx] THIS AGREEMENT is made the day of.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Template draft Contract with DPA.docx] means all Intellectual Property Rights e, Schedule 1 hereto and as supplemented by the Tender., Schedule 1 hereof..