LA2696C – University of Galway - RFT for the Supply of an Intensified Camera with High Resolution Spectrometer

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Education Procurement Service (EPS) ran this procurement for “LA2696C – University of Galway - RFT for the Supply of an Intensified Camera with High Resolution Spectrometer” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: LA2696C – University of Galway - RFT for the Supply of an Intensified Camera with High Resolution Spectrometer
• Buyer: Education Procurement Service (EPS)
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Certificate Tenderers must supply Tax Clearance Access Number and Tax Reference Number issued by the Irish Revenue Commissioner to facilitate
• Is not guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the Selection Criteria for this Competition and did not withhold such information and did not fail or is not able to submit supporting documents in respect of this Competition as required under Regulation 59 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016).
• “Agreement” means the [Framework] agreement for the provision of the Goods and Services, consisting of the following documents, and in the case of conflict of wording, in the following order of priority:
• “Charges” means the price payable by the Contracting Authority to the Contractor in respect of the Goods and Services as stipulated in Schedule B: Prices, Rates and Charges;
• “Deliverable” means the items identified as such in this Agreement, in the RFT or in the PO, together with any other materials or items provided by or on behalf of the Contractor to the Contracting Authority in the course of providing the Goods and Services;
• “Disruptive Incident” means in relation to the Contractor any unplanned interruption or event in the supply of the Goods and/or performance of the Services in whole or in part (and/or with respect to the people and facilities used to provide the Goods/Services) in accordance with the terms of this Agreement that would impact, or
• [LA2696C - RFT.docx] means in relation to the Contractor any unplanned interruption or event in the supply of the Goods and/or performance of the Services in whole or in part (and/or with respect to the people and facilities used to provide the Goods/Services) in accordance with the terms of this Agreement that would impact, or have the potential to impact, the supply of the Goods and/or performance of the Services to University of Galway.
• “Goods and Services” means the goods and or services and or software that the Contractor may be required and selected to perform, undertake and deliver from time to time as particularly described in this Agreement at Schedule B: The Specification, and / or the PO.
• “Purchase Order (PO)” means a PO by which the Contracting Authority directs the Contractor to provide the Goods and Services which shall contain a description of the relevant Goods and Services, and the Charges for same; and may further outline the agreed timing or schedule for provision of the Goods and Services, details of the Key Personnel for delivery of the Goods and Services and such other terms and conditions that the parties may have agreed in respect of the relevant Goods and Services; Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Those selected to attend the Verification Meeting may be invited by the Contracting Authority to present their tender submissions, as well as a Q&A session based directly upon your tender response to allow the Contracting Authority to truly get the sense of the company’s proposed strategy, direction, and experience.
• [LA2696C - RFT.docx] to attend the Verification Meeting may be invited by the Contracting Authority to present their tender submissions, as well as a Q&A session based directly upon your tender response to allow the Contracting Authority to truly get the sense of the company’s proposed strategy, direction, and experience.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; In addition, if accessing or using a mechanically propelled vehicle on campus, then the Contractor shall have Motor Insurance with third party cover with a property damage limit of €6.5 million per claim or series of claims arising f
• Certifications — In addition, if accessing or using a mechanically propelled vehicle on campus, then the Contractor shall have Motor Insurance with third party cover with a property damage limit of €6.5 million per claim or series of claims arising f
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• In addition, if accessing or using a mechanically propelled vehicle on campus, then the Contractor shall have Motor Insurance with third party cover with a property damage limit of €6.5 million per claim or series of claims arising f

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• s pricing will not be included in cost evaluation - Prices should be held for a minimum of 12 months) NaN NaN NaN NaN NaN NaN NaN NaN
• Each Tenderer is required to accept the provisions of this RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Tenderer’s Statement, as set out in Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able to read the scanned signature of the Tenderer. If possible, please sign documents using blue ink. If the Contracting Authority cannot read the scanned signature, Tenderers may be requested to re-submit. Tenderers may not amend the Tenderer’s Statement.
• Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group of undertakings. The Tenderer must provide details of all members of the group of undertakings and their role in the Tender and clearly and comprehensively set out the contact details including name, title, telephone number, postal address, facsimile number and email address of the nominated entity authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.
• Tenderers are required to notify the Contracting Authority immediately, via the e-tenders website, if at any stage they decide to withdraw from this Competition.
• Tenderers must achieve a minimum of 60% on all tender award criteria above, excluding Ultimate Cost, in order to avoid elimination from the competition. Only tenderers who have achieved the 60% will be evaluated against Ultimate Cost. Appendix 1 contains individual award weightings including the 60% minimum score requirement.
• The award of any contract is subject to the successful tenderer meeting the required specification and standards as set out in this RFT and Appendix 1. Should the required specification and standards not be met, the EPS reserves the right, in consultation with the Contracting Authority, to award any contract to the next highest-ranked Tenderer.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• acting Authority estimates that the expenditure on the Goods to be covered by the proposed Goods Contract may amount to €80,000 (Ex- VAT) over the Term and any possible extensions
• In line with current legislation, where a company has an annual turnover of less than €12 million, then audited accounts are not necessary
• ontinues for 28 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the term of this Agreement and for a period of 12 months thereafter (and save in respect of publ
• Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group of undertakings. The Tenderer must provide details of all members of the group of undertakings and their role in the Tender and clearly and comprehensively set out the contact details including name, title, telephone number, postal address, facsimile number and email address of the nominated entity authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: LA2696C - RFT.docx, RFT for the Supply of an Intensified Camera with High Resolution Spectrometer, RFT.docx] Tender Reference:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Requirements, RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Ten, Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able.