Castletown House, Celbridge- Tree Surgery Work

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Office of Public Works (OPW) ran this procurement for “Castletown House, Celbridge- Tree Surgery Work” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• I/We have examined the request for quotations and hereby offer to provide the services in accordance with the specification of requirements.
• I/We undertake to preform and complete the services in accordance with the specification of requirements.
• I/We undertake to treat the details of this contract as private and confidential. We acknowledge that no part of these documents may be transmitted by us to a third party. I/We have examined the request for quotations and hereby offer to provide the services in accordance with the specification of requirements.
• [Request for Quotation Castletown Zone 1 A & B.docx] as private and confidential. We acknowledge that no part of these documents may be transmitted by us to a third party. I/We have examined the request for quotations and hereby offer to provide the services in accordance with the specification of requirements.
• could (might) support bats and then to categorise the tree as having either a Low, Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Appendix 1 – Pricing Schedule re: Request for Quotation (RFQ) Type of Insurance Indemnity Limit Employers Liability €13 million (any one accident) Public Liability €6.5 million (any one accident) THIS FORM MUST
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Appendix 1 – Pricing Schedule re: Request for Quotation (RFQ) Type of Insurance Indemnity Limit Employers Liability €13 million (any one accident) Public Liability €6.5 million (any one accident) THIS FORM MUST

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 1 – Pricing Schedule re: Request for Quotation (RFQ) Type of Insurance Indemnity Limit Employers Liability €13 million (any one accident) Public Liability €6.5 million (any one accident) THIS FORM MUST
• Responses must be submitted by entering the quotation amount in the Pricing Schedule (appendix 1) and return it no later than Monday 18th December 2023. Late responses will not be considered.
• All quotations submitted will be valid for a 12-month period.
• The successful tenderer shall be required to submit evidence to satisfy the OPW that the insurances are in place prior to the award of (and shall be a condition of) any contract.
• The OPW will examine all quotations submitted/responses received, for compliance in full, with the specification of requirements.
• Appendix 1 – Pricing Schedule re: Request for Quotation (RFQ)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ffer will remain open for acceptance by you for a period of 12 months from the closing date for receipt of qu
• of 12 months from the closing date for receipt of qu
• To ensure all relevant environmental, to include a bat Scoping Survey, and Health & Safety legislation is complied with
• The Successful tenderer shall be required to hold for the term of the contract the following insurances:
• Item/Description Item/Description Item/Description Quantity Unit Price Cost € (excl. VAT)
• This offer will remain open for acceptance by you for a period of 12 months from the closing date for receipt of quotations.
• [Request for Quotation Castletown Zone 1 A & B.docx] of 12 months from the closing date for receipt of quotations.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Quotation Castletown Zone 1 A & B.docx, Invitation Letter.docx, Recommended Guidence for Bats and tree work.pdf.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1 – Pricing Schedule re: Request for Quotation (RFQ) Type of Insurance Inde, schedule., Schedule (appendix 1) and return it no later than Monday 18th December 2023. Late respon.