Extension to Scoil Mhuire National School, Convent Road, Milford, Co.Donegal, Consisting of a Two Classroom Extension

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Scoil Mhuire NS (Milford) ran this procurement for “Extension to Scoil Mhuire National School, Convent Road, Milford, Co.Donegal, Consisting of a Two Classroom Extension” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the Contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tender
• [ITT-W4-v1.5-01-08-2023-1.docx] arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Tenderers may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie ) * environmental protection from the Environmental Protection Agency (www.epa.ie ) * employment protection and working conditions from the Workplace Relations Committee National Employment Rights Authority (www.employmentrights.ie )
• Tenderers must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• [ITT-W4-v1.5-01-08-2023-1.docx] by the Tenderer have consented to the processing of such personal data by the Tenderer, the Contracting Authority, the evaluation team and the supplier of the etenders.gov.ie website for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such personal data to the Contracting Authority for the purposes of its participation in this Competition.Where such personal data is provided, the relevant controller is the Contracting Authority. If there are any questions about the Contracting Authority’s use of such personal data, please contact the Contracting Authority’s Data Protection Officer whose details are available upon request from the Contracting Authority.The Contracting Authority may process the following personal data as part of this Competition:name;contact details;CV details (including but not limited to qualifications, education, experience, previous roles and responsibilities);details of proposed role(s) and responsibilities on this contract;referee details; andany other data provided by the Tenderer.The Contracting Authority collects personal data from the Tenderer directly, and from the following sources:Tenderer’s organisation;other members of the Tenderer’s consortium (if applicable); andReferees.Any personal data provided will be processed for the purposes of the Competition, the administration of any contract awarded on foot of this Competition, reporting to any regulators or oversight bodies and/or any disputes relating to the Competition or the Contract.In connection with the above, the Contracting Authority may disclose personal data to various recipients including:Tenderer’s organisation;other members of the Tenderer’s consortium (if applicable);the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; andregulators or oversight bodies.If the Tenderer is unsuccessful as part of the Tender process, such personal data will be retained until three years after the conclusion of the Tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a Contract is awarded to
• 4.1 Delivery Tenders must be received in accordance with the required means of tender delivery stated in the Particulars and by no later than the deadline stated in the Particulars (or a later date and time advised by the Contracting Authority to Tenderers). All times are local Irish time as standard time according to the Standard Time Act 1968 (as amended). Where the Particulars state that the required means of tender delivery is electronic submission to the eTenders platform, Tenderers are advised to ensure that they give sufficient time to allow for the successful upload of all Tender documents and that they have a reliable, continual connection speed available for this purpose. Tenderers should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the Tender submission before the deadline stated in the Particulars. The timely and complete upload of documents is the responsibility of each Tenderer. All files submitted electronically must be capable of being readily viewed in their entirety by the means stated in the Particulars. It is the responsibility of the Tenderer to ensure that electronic documents submitted are not corrupt. Tenderers
• [ITT-W4-v1.5-01-08-2023-1.docx] in any Bill of Quantities and the Contract value of the Works as set out in the documents describing the Works (Volume A). Each amount in the pricing document except an item described as an ‘adjustment item’ must cover the full inclusive value (excluding value-added tax) of the relevant work, and, where applicable, a fair allocation of the tendered Price. All items and quantities in any Bill of Quantities must be priced. All items in any Schedule of Rates must be priced. Tenderers must not use negative rates or prices, or omit rates, or use zero rates, in any Schedule of Rates or Bill of Quantities. If any Bill of Quantities includes an item described as an 'adjustment item', the amount inserted must not exceed ______ % of the tendered Price. If any Bill of Quantities includes method-related charges, the total amount of method-related charges must not exceed ____% of the tendered Price. Where the Contracting Authority provides either a Schedule of Rates or a Bill of Quantities, the Contracting Authority may provide these documents to Candidates in .csv and native file formats. Where the Particulars state that the required means of tender delivery is electronic submission (including to the eTenders platform), Candidates must submit a read only PDF copy of the pricing document with their Tender. In accordance with section 9.2 of these Instructions, the Contracting Authority may request that Tenderers provide a copy of the submitted pricing document (as appropriate) in its native file and/or .csv file format. Where requested, Tenders must provide the pricing document in the requested file formats promptly and within the stated timeframe. In the event of inconsistencies between the submitted read only PDF pricing document and either the native file format and/or csv file format, the read only PDF pricing document shall take precedence. If any Tender does not comply with this
• 4.9 Value-Added Tax The Form of Tender states whether and to what extent the tendered Price includes value-added tax (VAT). The pricing document (where provided) excludes VAT unless otherwise stated by the contracting authority in the pricing document. If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke Section 6.2 of these Instructions.. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Public Liability Insurance with a minimum level of cover of €6,500,000 in accordance with the conditions stated
• nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Employer’s Liability Insurance with a minimum level of cover in respect of any one incident of €13,000,000. I/we will provide evidence (in the form
• copy of the policy confirming that the tenderer has current Public Liability Insurance with a minimum level of cover of €6,500,000 in accordance with the conditions stated in the Instructions to Tenderers
• [ITT-W4-v1.5-01-08-2023-1.docx] oversight bodies.If the Tenderer is unsuccessful as part of the Tender process, such personal data will be retained until three years after the conclusion of the Tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a Contract is awarded to the Tenderer at the end of the Tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request. Any data subjects in respect of which the Contracting Authority holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances, to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Public Liability Insurance with a minimum level of cover of €6,500,000 in accordance with the conditions stated; nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Employer’s Liability Insurance with a minimum level of cover in respect of any one incident of €13,000,000. I/we will provide evidence (in the form
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Public Liability Insurance with a minimum level of cover of €6,500,000 in accordance with the conditions stated
• nderer will be required to produce evidence from their Insurance Company in the form of a copy of the policy confirming that the tenderer has current Employer’s Liability Insurance with a minimum level of cover in respect of any one incident of €13,000,000. I/we will provide evidence (in the form
• of a validated copy of the policies) confirming that we have current Public Liability Insurance with cover not less than €6,500,000 and Employer’s Liability Insurance with cover not less than €13,000,000, meeting the above insurance requirements
• If requested to do so we will provide the required evidence have current Public Liability Insurance with cover not less than €6,500,000 and Employer’s Liability Insurance with cover not less than €13,000,000, meeting the above insurance requirements
• ) Minimum indemnity limit for employer’s liability insurance €13.0m for any one event

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• procedure may be used for all values of works contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• 2016. apply, and if requested to do so will provide within 7 days a DECLARATION FORM* (in the standard fo
• 1.1 This procedure The Contracting Authority has sent a contract notice for the Works to eTenders.[1] These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price
• [ITT-W4-v1.5-01-08-2023-1.docx] sent a contract notice for the Works to eTenders.[1] These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any Tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.3 The Contract If the Contracting Authority enters a Contract for the Works, it will do so by issuing the Tender Acceptance at the back of the Form of Tender fully completed. The Contract, if formed, will consist of: * the Tender Acceptance issued by the Employer (Volume B) and * any written post-tender clarifications (Volume B) * the Conditions of the Short Public Works Contract stated in the Particulars (PW-CF6) * the documents describing the Works[2] (Volume A) * the completed Form of Tender and Schedule (Volume B) * the completed pricing document[3] (Volume C) [where required] Where required, the Contractor will be required to provide a Performance Bond. None of the following documents will form part of any Contract: * the invitation letter and these Instructions * Suitability Assessment Questionnaire(s) * the Preliminary Safety and Health Plan * any Bill of Quantities * the information referred to in Appendix 3 to these

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Extension to Scoil Mhuire National School, Convent Road, Milford, Co.Donegal, Consisting of a Two Classroom Extension
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Manhole roof s shall be a reinforced concrete slab, minimum of 200mm thick , and shall
• ty Manager (who may be the same person as the Contracts Manager and/or foreman) must have at least 5 years’ experience in the Building Trade AND must have appropriate H&S training (minimum 4 hours externally accredited CPD, or Degree/diploma or other equivalent
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• applicant’s current principal banker dated within the past 3 months stating the duration of the relationshi
• Two Classroom Extension, including 2no. SET Rooms, Entrance Lobby & U/A WC, at Scoil Mhuire NS, Convent Road, Milford, Co.Donegal

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: C
• The minimum Turnover requirement is an average per year over three years (i
• the total turnover for three years divided by 3 must equal or exceed the minimum turnover requirement)
• Such evidence must demonstrate that the firm has been in existence for a minimum of 3 years and has an effective turnover over the last 3 years of not less
• minimum turnover requirement)
• Such evidence must demonstrate that the firm has been in existence for a minimum of 3 years and has an effective turnover over the last 3 years of not less than the required amount
• Minimum level of Professional Indemnity Insurance required for Works Contractor is [C
• Cover is provided for legal defence costs in excess of the minimum level of cover;
• licy confirming that the tenderer has current Public Liability Insurance with a minimum level of cover of €6,500,000 in accordance with the conditions stated in the Instructions to Tenderers
• confirming that the tenderer has current Employer’s Liability Insurance with a minimum level of cover in respect of any one incident of €13,000,000
• Where a Contracts manager has no qualifications or formal training, he/she must have at least 7 years’ experience in the Building Trade including at least 3 years in a management role
• ty Manager (who may be the same person as the Contracts Manager and/or foreman) must have at least 5 years’ experience in the Building Trade AND must have appropriate H&S training (minimum 4 hours externally accredited CPD, or Degree/diploma or other equivalent

Regulations and standards cited

• NEW INTERNAL TIMBER DOORS/GLAZED SCREENS:
• to be Varnished Hardwood Timber Doors, with
• EN 50575
• EN 61034-2 AND THE SMOKE GENERATED SHALL RESULT IN TRANSMITTANCE VALUES OF NOT LESS THAN
• O BACK OF OUTLET BOXES WHERE REQUIRED, IN COMPLIANCE WITH ISEN 1364-1:
• Assurance System to ISO 9001
• k) The rise of each step will be between 150mm and 180mm
• l) The going of each step will be between 300mm and 450mm
• surface of a flight shall be between 900mm
• surface of a flight shall be between 900mm and 1000mm and from the surface
• of a landing shall be between 900mm and 1100mm
• EN 1991-1-1:2002
• Door handles located between 800-1050mm
• above floor level / pull handles located between 700-1000mm above floor level
• The pull handle will be located between 700-
• in a zone between 500-1500mm above floor
• Door handles should be located between 800-
• located between 700-1000mm above floor level
• a zone between 500-1500mm above floor level,
• Generally, the proposed corridors are between 1200- 1900mm wide
• 2009, & EN 649 & EN13845
• The rise should be between 150 and 180
• The rise should be between 150 and 180mm and
• The number and location of sanitary facilities will suit the
• between 200 to 300 lux measured at floor level

Geographic constraints

• INDICATED THE CABLES SHALL BE INSTALLED WITHIN 20mmØ GALVANISED STEEL CONDUIT FROM THE
• of spread within 6 months of its current use
• Concrete shall be placed within 60 minutes of the truck arriving at the site or
• These screws shall be located within 500mm
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause
• RUN WITHIN 200mmØ PVC
• WITHIN 20mmØ GALVAINSED STEEL CONDUIT ABOVE CEILINGS
• ALL CABLES SHALL THEN DROP WITHIN 20mmØ
• WITHIN 20mmØ GALVANISED STEEL CONDUIT ABOVE CEILINGS
• ES DRAWINGS ON SUITABLE CONTAINMENT AND WITHIN 20mmØ CONDUIT
• INDICATED THE CABLES SHALL BE INSTALLED WITHIN 20mmØ GALVANISED STEEL
• nd Employer appoints another contractor within 12 months
• THE CONTAINMENT AS FAR AS POSSIBLE AND WITHIN 20mmØ
• where persons work within 2m of each
• RAMS must consider elimination of work within 2m as the first priority
• Requirements for personnel working within 2m of each
• contact within 2 metres of someone who has
• within 2 metres of someone who has COVID-19, indoors or
• each other, typically within 1 metre (short-range)
• within 2 metres of each other, or contact transmission
• 16 - ALL GLAZING WITHIN 800mm OF FFL TO BE TOUGHENED GLASS
• , within 4500 mm of the location of each
• 6 m centres and within 100 mm of each
• used on each conduit branch within 50 mm

Deadline phrases

• Amendment) Regulations came into effect on 1 March 2014
• On 14th May 2021, the Government launched a second revision of the Work Safety Protocol; updates
• On 20th November 2020, the Government launched a
• On 14th May 2021, the Government

Scale / volume phrases

• 76 m²
• 15 m²
• 12 m²
• 18 m²
• 25 m²
• 42 m²
• 49 m²
• 51 m²
• 38 m²
• 13 m²
• 50 m²
• 10 m²
• 10255:2004. LOCATION OF ALL TEMPERATURE SENSORS AND CONTROL
• of spread within 6 months of its current use
• f masonry construction that should normally be built in any 1day
• 150mm concrete cubes at 7 and 28 days
• hall be tested as follows: one test cube shall be tested at 7days, one at
• 28days, with the third cube being kept for testing at 56days if there are any issues with
• the 28day result
• 23 month
• 2016. apply, and if requested to do so will provide within 7 days a DECLARATION FORM* (in the standard fo
• ie), signed and witnessed within the past 12 months
• applicant’s current principal banker dated within the past 3 months stating the duration of the relationshi
• th the above requirements (within the time period (normally 4 weeks) and in the form set out in Model Form
• (q) Between 3-5 weeks in advance of a nominated completion da

TENDER DOCUMENTS [ITT-W4-v1.5-01-08-2023-1.docx, ITT-W4-v1.5-01-08-2023-1.docx, Tender and Schedule - FTS-6-v1.6-19-07-2023-1.docx.

• eTenders CFT / notice reference: contract notice for the Works to eTenders.[1] These documen.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W4-v1.5-01-08-2023-1.docx] Instruction to Tenderers, ITT-W4 v1.5, ITT-W4 V1.5.