Provision of Architect Led To consultancy services for the construction of a ESB substation and switch rooms

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

South Infirmary Victoria University Hospital ran this procurement for “Provision of Architect Led To consultancy services for the construction of a ESB substation and switch rooms and all associated works to install a MV supply to the SIVUH hospital.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Architect Led To consultancy services for the construction of a ESB substation and switch rooms and all associated works to install a MV supply to the SIVUH hospital.
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5m € From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13m None From start to completion of the Services
• arising from the same occurrence (except in respect of pollution contamination and/or asbestos) where annual limit of [€6,500,000 will apply) with a maximum excess of €[ • ] until completion of the Services or
• rse of their employment in connection with the Consultant’s Service Contract with a limit of indemnity of not less than €13,000,000 for each and every claim or series of claims arising from the same occurrence w
• Cyber Breach to the IT systems including retrieval of data and to a claim by any person
• If the dispute has not been resolved within 21 days of the service of the notice of dispute
• the chief executives of the parties prior to the expiry of 21 days of the service of the notice of the dis
• Open Procedure for CONSULTANCY SERVICES
• FOR USE WITH THE CONDITIONS OF ENGAGEMENT FOR CONSULTANCY SERVICES
• Instructions to Tenderers for Consultancy Services under an Open Procedure where Hourly Rates are to be Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Insured Business Description: – (are all the activities that the Consultant/Supplier will be undertaking included within the Business Description?) ✓ Employers Liability Indemnity Limit: (as per policy conditions, amount not to be less than €13m) ✓ Public Liability Indemnity Limit: (as per policy conditions, amount not to be less than €6.5m / €2
• Employers Liability Indemnity Limit: (as per policy conditions, amount not to be less than €13m)
• Public Liability Indemnity Limit: (as per policy conditions, amount not to be less than €6.5m / €2
• associated works to provide two new switchrooms and a gantry to accept an existing

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5m € From start to completion of the S; Employers’ Liability for death, injury, to employees € 13m None From start to completion of th
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5m € From start to completion of the S
• Employers’ Liability for death, injury, to employees € 13m None From start to completion of th
• We confirm we have insurance facilities in place, which would enable us to provide to the above named entity state as appropriate: Professional Indemnity insurance in the required amount of €1,000,000 : Public Liability insurance in the required amount of €6,500,000: Employers Liability insurance in the required amount of _€13,000,000: and meeting any other minimum requir
• ry University Hospital INSURANCE CHECKLIST FOR CONSULTANTS/SUPPLIERS USING COE1/COE2 OR INFORMAL APPOINTMENTS/PURCHASE ORDER Additional Note * Public Liability - limit of €2.6m may be acceptable particularly if the a
• Insured Business Description: – (are all the activities that the Consultant/Supplier will be undertaking included within the Business Description?) ✓ Employers Liability Indemnity Limit: (as per policy conditions, amount not to be less than €13m) ✓ Public Liability Indemnity Limit: (as per policy conditions, amount not to be less than €6.5m / €2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• and meeting any other minimum requirements in the relevant Suitability Assessment Questionnaire criterion
• [ITT (1).pdf] Instruction to Tenderers
• [ITT (1).pdf] liability or responsibility for the legality,
• [ITT (1).pdf] , or shall be relied upon as, a
• [ITT (1).pdf] . Prior to the award of the Contract arising out of this Competition
• for the Services to etenders and where appropriate a similar notice has been

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 5 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5m € From start to completion of the S
• Insured Business Description: – (are all the activities that the Consultant/Supplier will be undertaking included within the Business Description?) ✓ Employers Liability Indemnity Limit: (as per policy conditions, amount not to be less than €13m) ✓ Public Liability Indemnity Limit: (as per policy conditions, amount not to be less than €6.5m / €2
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5m € From start to completion of the Services
• expiry of at least 21 days written notice to terminate this Tender
• within 2 weeks from the envisaged sub-contract Reque
• There must be 4 weeks notice of intention to Terminate the Co
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT (1).pdf, ITT (1).pdf] Instruction to Tenderers, ITT-S2(b) v1.6.
• eTenders CFT / notice reference: contract notice and tender documents.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-S2(b) v1.6 10/10/2023, ITT (1).pdf] liability or responsibility for the legality,, ITT (1).pdf] of.