Ballyhass National School - Construction of extension and underground water storage tanks and all associated site works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Ballyhass National School ran this procurement for “Ballyhass National School - Construction of extension and underground water storage tanks and all associated site works” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• to the storage tanks will be capable of supporting a minimum of 12
• services pipe work shall be copper pipe to BS EN2872
• high level water services pipe work shall be copper pipe to BS EN2871
• 5. School Bell/PA System& Containment
• 5.1School Bell PA System &Containment
• 10.3 Minimum indemnity limit for public liability insurance. €13,000,000 for any one event. (Limit may be on an annual aggregate basis for products liability, collapse, vibration, subsidence, removal and weakening of supports and sudden and accidental pollution.)
• 4.9 Value-Added Tax The Form of Tender states whether and to what extent, the tendered Price includes value-added tax (VAT). The pricing document (where provided) excludes VAT unless otherwise stated by the contracting authority in the pricing document. If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Employer’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Employer may invoke Section 6.2. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• eams-Fire strategy in Schools, 1st Edition February 2014
• 4.13 Deposits The Deposit required for tender documents as stated in the Particulars will be refundable to all tenderers that submit bona fide tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €6,500,000 for any one event ; 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works €2,500 * public liability €6,500[9] * employer’s liability €6,500[10]
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €6,500,000 for any one event
• 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works €2,500 * public liability €6,500[9] * employer’s liability €6,500[10]

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• procedure may be used for all values of works contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €50,000 must be advertised on etenders [↑](#footnote-ref
• 1.1 This procedure The Employer has sent a contract notice for the Works to etenders.[2]2 These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Employer in making the assessment of which tender is the lowest price. The documents also set out the information which must be supplied by Applicants. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.2 These documents The following documents are being made available to those Applicants expressing an interest in this project: * Suitability Assessment Questionnaire(s) as follows: * Volume A Works Requirments * Volume B Form of Tender and Schedule * Volume C Pricing Document * Volume D Information Pack * Those documents set out under Section 4.2 ‘Tender Documents’ of these Instructions to Tenderers.
• [Instruction to Tenderers (Short Form Contract).docx] Volume C Pricing Document * Volume D Information Pack * Those documents set out under Section 4.2 ‘Tender Documents’ of these Instructions to Tenderers.
• 1.3 The Contract If the Employer enters a Contract for the Works, it will do so by issuing the Tender Acceptance at the back of the Form of Tender fully completed. The Contract, if formed, will consist of: * the Tender Acceptance issued by the Employer (Volume B) and * any written post-tender clarifications (Volume B) * the Conditions to the Short Public Works Contract (PW-CF6) identified in the Particulars[3]3 * the documents describing the Works[4]4 (Volume A) * the completed Form of Tender and Schedule (Volume B) * the completed pricing document[5]5 (Volume C) [where required] None of the following will form part of any Contract: * the invitation letter and these Instructions * Suitability Assessment Questionnaire(s) * the Preliminary Safety and Health Plan * any Bill of Quantities * the information referred to in Appendix 3 to these Instructions * any other information issued to Tenderers not stated to amend the Contract documents * additional information to be submitted with Tenders, as specified in Appendix 2 to these Instructions * any other information submitted with Tenders and not called for in these Instructions or in post tender clarifications.
• 2.2 Supplemental information The Employer may issue supplemental information about this competition on the e-tenders website www.etenders.gov.ie. Supplemental information may amend any of the information in these documents, including by deleting and adding to it, and by extending time limits. Supplemental information will become part of the Contract only if it is stated to amend the Contract documents. The Employer will not normally issue supplemental information later than the date stated in the Particulars but is entitled to do so at any time.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Ballyhass National School - Construction of extension and underground water storage tanks and all associated site works
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• services pipe work shall be copper pipe to BS EN2872
• high level water services pipe work shall be copper pipe to BS EN2871
• within 5m of the principal entrance door
• rvice pump appliances can get access to within 5m of the principal school entrance
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to
• the Works within 12 months after the termination, the Contractor’s payment under this clause

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Tender & Schedule - Extension and underground tanks at Ballyhass National School.docx, Instruction to Tenderers (Short Form Contract).docx, ~$struction to Tenderers (Short Form Contract).docx.
• eTenders CFT / notice reference: contract notice for the Works to etenders.[2]2 These docume.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule says that a performance bond is required, within 7 days after the Employer send, Schedule - Extension and underground tanks at Ballyhass National School.docx] for, Schedule - Extension and underground tanks at Ballyhass National School.docx] .