Supply and installation of a Fixed Power Operated retractable seating system for community hall

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Ballyhoura Development CLG_1274 ran this procurement for “Supply and installation of a Fixed Power Operated retractable seating system for community hall, 2 bank system with seating capacity of 368 (184 per bank), and 264 stacking chairs” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply and installation of a Fixed Power Operated retractable seating system for community hall, 2 bank system with seating capacity of 368 (184 per bank), and 264 stacking chairs
• [Supply and installation of a Fixed Power Operated retractable seating system for community hall,
• [Supply and installation of a Fixed Power Operated retractable seating system for community hall, 2 bank system with seating capacity of 368 (184 per bank), and 264 stacking chairs]
• [Retractable Seating System within hall; FPO (Fixed Power Operated) unit; L 11781mm x W 8365mm x H 4723mm; two bank system; row rise 280mm; row depth 850mm; no of rows 13; seat style 628 plastic back and underseat panel; seat centres 500mm; seat type manual fold down; seat fabric cameria xtreme; colour to Architect's specification; arm type and finish ABS Black; Seating capacity 368 (184 per bank); on motorised column wheel track; Include for all works associated with transport, unloading from delivery truck, careful delivery to hall floor including any preparatory work necessary to protect the floor finishes
• The Contracting Authority requires tenderers to nominate a dedicated contract manager who will act as the main point of contact for the duration of the contract. This person shall have the authority to deal with all matters in relation to contracts and be responsible for the satisfactory delivery of the supplies/services required. The duties of the contract manager will include the following:
• • Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general and providing suggestions for improvement and cost savings.
• Where applicable, payments shall be subject to Irish ‘Professional Services Withholding Tax’ at the prevailing rate (currently at 20%) as laid down by the Revenue Commissioners in Ireland. Non-residents may be able to reclaim such deducted Tax from the Office of the Revenue Commissioners in Ireland, International Claims Section located currently at Government Buildings, Nenagh, Co. Tipperary
• In line with the Disability Act 2005, accessibility requirements should be clearly stated in request for tenders / quotations where applicable. Under Section 27 of the Act the Contracting Authority is required to ensure that both the goods supplied and services provided to it are accessible to persons with disabilities.
• Retractable seating system: including supply, delivery, installation and commissioning Retractable seating system: including supply, delivery, installation and commissioning
• Account Manager and after Sales Service] [2]
• Tenderers must provide information which demonstrates operation of health & safety systems and procedures in line with all relevant Safety Health & Welfare at Work legislation. Please complete the TRD. Evidence of compliance will be required as condition of contract award. Tenderers must provide information which demonstrates operation of health & safety systems and procedures in line with all relevant Safety Health & Welfare at Work legislation. Please complete the TRD. Evidence of compliance will be required as condition of contract award.
• Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whether 3rd party certified. Please complete the TRD. Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whether 3rd party certified. Please complete the TRD. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority is to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• The successful tenderer(s) shall comply with all relevant legislation relating to dignity at work. As a public body and employer, the Contracting Authority is committed to a policy of equality of opportunity for all personnel.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Product Liability - €6; 5 million Professional Indemnity - € 2.5m Not used
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Product Liability - €6
• 5 million Professional Indemnity - € 2.5m Not used
• ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Professional Indemnity €2,500,000 € Environmental Liability I

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as contained in Appendix A.
• The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of financial and technical capacity will have their tender considered. In order to demonstrate a tenderers’ qualifications, tenderers are required to provide the information set out below in the Tender Response Document (TRD) which is based on a self-declaration model, however tenderers are required to provide the minimum information required.
• Alternatively, tenderers may have compiled a European Single Procurement Document (ESPD) which will be accepted as evidence of compliance with Section 4.1.1 (a).
• Only tenders which meet the Selection Criteria and are confirmed as valid and responsive to the specifications set out in this document will be evaluated against the award criteria. Tenderers should ensure that they have submitted sufficient relevant information to allow their tenders to be assessed under each of the award criteria set out below.
• [Murroe Wood Park Retractable Seating RFT (1).docx] award criteria. Tenderers should ensure that they have submitted sufficient relevant information to allow their tenders to be assessed under each of the award criteria set out below.
• (a) Submission of Tenders via www.etenders.gov.ie

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The number and duration of extensions will be [N/A]
• 4 If the Force Majeure Event continues for 30 days then either Party may terminate at 14 d
• continues for 30 days then either Party may terminate at 14 days written notice
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• 1.2 Small and Medium Enterprise Participation
• It is the policy of the Contracting Authority is to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Murroe Wood Park Retractable Seating RFT (1).docx, Supply and installation of a Fixed Power Operated retractable seating system for community hall,

[Murroe Wood Park Retractable Seating RFT (1).docx, Retractable Seating System within hall; FPO (Fixed Power Operated) unit; L 11781mm x W 8365mm x H 4723mm; two bank system; row rise 280mm; row depth 850mm; no of rows 13; seat style 628 plastic back and underseat panel; seat centres 500mm; seat type manual fold down; seat fabric cameria xtreme; colour to Architect's specification; arm type and finish ABS Black; Seating capacity 368 (184 per bank); on motorised column wheel track; Include for all works associated with transport, unloading from delivery truck, careful delivery to hall floor including any preparatory work necessary to protect the floor finishes

[Murroe Wood Park Retractable Seating RFT (1).docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: 14 Nov 2023

[Murroe Wood Park Retractable Seating RFT (1).docx, Appendix A- Supplies Contract and Sample Terms and Conditions (1) (1).docx, RFT (1).docx] OPEN PROCEUDRE.