Managed Laboratory Service for Children's Health Ireland (CHI) - General Laboratory Equipment and Maintenance
Value
€1
Deadline
02 Feb
02 Feb 2024
Value
€1
Deadline
02 Feb
Managed laboratory service for general equipment and maintenance for Children's Health Ireland.
Managed laboratory service for general equipment and maintenance for Children's Health Ireland.
Bidder profile
Firms with experience in laboratory equipment supply and maintenance, particularly in healthcare settings, are encouraged to apply.
Risks & flags
- High turnover requirement
- Extensive insurance coverage
- Long-term contract risks
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Buyer | Children's Health Ireland (CHI) |
|---|---|
| Title | Managed Laboratory Service for Children's Health Ireland (CHI) - General Laboratory Equipment and Maintenance |
| CPV / category | Scientific Equipment & Laboratory / Services |
| Estimated value | not disclosed |
| Per-year (if multi-year) | not stated |
| Procedure type | Open procedure |
| Lots | not stated |
| Location | not stated |
| Contract length | 5 years with options for 2 extensions of 1 year each |
| Submission deadline | 2024-02-02T17:00:00+00:00 |
| Go-live / start | not stated |
2. Scope of Work
The contract involves the provision of a Managed Laboratory Service (MLS) for Children's Health Ireland (CHI), specifically focusing on the implementation, supply, and maintenance of general laboratory equipment. The contractor will be responsible for ensuring that all equipment is operational and compliant with relevant standards, while also providing timely maintenance and support services.
Key activities include:
- Equipment Supply: Provision of various laboratory equipment, including but not limited to centrifuges, incubators, fridges, and freezers.
- Maintenance Services: Regular maintenance and calibration of equipment, including:
- A minimum of two on-site calibration clinics at the new hospital to meet 6-month and annual calibration frequency requirements.
- Maintenance services must include a minimum of a five-year warranty for fridges and freezers and a two-year warranty for all other equipment.
- Compliance and Standards: All equipment and services must comply with ISO 9001 and ISO 17025 standards for calibration and maintenance.
- Service Level Agreements (SLAs): The contractor must respond to service failures within 60 minutes of notification and ensure equipment is operational within specified timeframes.
- Documentation and Reporting: Regular reporting on maintenance activities and compliance with service standards, including any recommendations for more frequent maintenance actions based on equipment performance.
- Collaboration with Third Parties: The contractor will liaise with subcontractors and third-party providers, taking full managerial responsibility for all services rendered.
The contractor must demonstrate a commitment to improving service delivery for patients and the healthcare community, ensuring that all equipment and maintenance services are provided in a cost-effective and timely manner.
3. Background & buyer context
This procurement aligns with CHI's strategic objective to enhance laboratory services for paediatric healthcare. The initiative is part of a broader effort to modernize healthcare delivery in Ireland, particularly in paediatric medicine. CHI aims to establish a long-term partnership with a supplier capable of providing comprehensive laboratory services that meet evolving healthcare needs. The urgency for this procurement stems from the need to ensure that the new laboratory facilities are equipped and operational as soon as possible, thereby improving patient outcomes and service efficiency.
4. Eligibility & selection criteria
Bidders must meet the following eligibility and selection criteria:
- Turnover requirement: Evidence of a minimum turnover of €500,000 per annum for the past three years.
- Insurance:
- Employer’s Liability: €12.7 million
- Public Liability: €6.5 million
- Professional Indemnity: €1.5 million
- Cyber Liability: €1 million
- Certifications: Must be accredited to ISO 9001 (or equivalent) for maintenance and repair of laboratory equipment, and ISO 17025 for calibration services.
- Past experience: Not specified for this tender.
- Personnel: Not specified for this tender.
- Geographic / facility constraints: Not specified for this tender.
5. Award criteria & scoring
Bids will be evaluated based on the following criteria:
| Criterion | Weight (%) | Sub-criteria | Pass/Fail Thresholds |
|---|---|---|---|
| Price | 40 | Cost-effectiveness of the proposal | Not specified |
| Quality | 60 | Compliance with technical specifications, service delivery plan | Not specified |
The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance between price and quality.
6. Submission requirements
Bidders must submit the following documentation:
- Method statement / response document: Follow the named template with a maximum of 20 pages.
- CVs: For key personnel, limited to 2 pages each.
- Pricing schedule: Complete the provided template.
- Case studies: Provide 2 relevant case studies with values ranging from €100,000 to €500,000.
- Declarations: Include the European Single Procurement Document (eESPD), Bona Fides, Tax clearance, and Conflict of Interest declarations.
- Mandatory site visit: Not stated.
- Submission portal: Tenders must be submitted via the eTenders portal, adhering to specified format rules.
7. Key dates & process
| Key Date | Description |
|---|---|
| RFT issued | 2023-10-18 |
| Clarification deadline | 2024-01-15 |
| Tender deadline | 2024-02-02 at 17:00 |
| Expected award | 2024-03-01 |
| Contract start | 2024-04-01 |
| Go-live / mobilisation | Not stated |
8. Contract terms that matter
Key contract terms include:
- Term + extension structure: Initial term of 5 years with options for two 1-year extensions.
- Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted being all-inclusive.
- Key SLAs/KPIs: Response to service failures within 60 minutes; equipment must be operational within specified timeframes.
- Liquidated damages: Not specified.
- Termination clauses: Not specified.
- IP ownership: Not specified.
- Sub-contracting rules: The contractor must take full managerial responsibility for all services, including those provided by subcontractors.
9. Risks, red flags & unusuals
Potential risks associated with this tender include:
- Turnover threshold: The minimum turnover requirement of €500,000 may limit participation from smaller firms.
- Geographic constraints: Not specified, but the requirement for rapid response times may imply a need for local presence.
- Service level expectations: The 60-minute response time for service failures may be challenging for firms without adequate local resources.
- Long-term commitment: The contract's duration and extension options may deter firms seeking shorter engagements.
10. SME fit assessment
This tender is suitable for small to medium enterprises (SMEs) with the following characteristics:
- Credible bidders: Firms with experience in laboratory equipment supply and maintenance, possessing the necessary certifications (ISO 9001, ISO 17025).
- Consortium or sub-contracting: Allowed, but the primary contractor must take full responsibility for all services.
- Indicative bid-prep effort: Approximately 10-15 days to prepare a comprehensive submission.
- Pwin signal: The presence of established suppliers in the market may indicate a competitive environment, but the tender is open to SMEs willing to collaborate or form partnerships.
11. Where to dig deeper
- Source RFT filename: RFT_MLS General Laboratory Equipment.docx
- eTenders CFT ID: Not specified.
- Contact email or clarification portal: Queries must be directed through the messaging facility on www.etenders.gov.ie.
- Important attachments:
- Appendix 1: Requirements and Specifications
- Appendix 2: Pricing Schedule
- Appendix 3: Tenderer’s Statement
This tender has been awarded
- Cruinn Diagnostics · 28 Aug 2024
- Cruinn Diagnostics · 01 Aug 2024
- Accuscience Ireland Limited · 01 Aug 2024
Can you bid?
Required certifications
- ISO 9001
- ISO 17025
Minimum turnover
€500,000
Public liability insurance
€6,500,000
Professional indemnity insurance
€1,500,000
Scoring
Most Economically Advantageous Tender
Documents (79)
CSHEET-LG-PAT-BIO-U0485-01 HPLC_Immuno.pdf
440.3 KB · Specification
CSHEET-LG-PAT-BIO-U0486-01 Sp Investigations.pdf
288.6 KB · Specification
CSHEET-LG-PAT-HAE-U0457-01 Haem general.pdf
359.9 KB · Specification
CSHEET-LG-PAT-HIS-U0450-01 Histo tissue proc.pdf
265.6 KB · Specification
CSHEET-LG-PAT-HIS-U0457-01 IHC Reporting.pdf
154.0 KB · Specification
CSHEET-LG-PAT-MET-U0495-01 Organic Acid.pdf
424.0 KB · Specification
CSHEET-LG-PAT-MIC-U0507-01 Media Prep.pdf
400.0 KB · Specification
CSHEET-LG-PAT-MIC-U5006-01 Histology Store.pdf
201.9 KB · Specification
CSHEET-LG-PAT-MOL-U1872-01 PCR Equipment.pdf
251.7 KB · Specification
CSHEET-LG-PAT-TRA-S065-07 core lab workstations.pdf
239.3 KB · Specification
RFT_MLS General Laboratory Equipment.docx
145.1 KB · RFT / Invitation to Tender
Appendix 2_Pricing Schedule_General Lab.xlsx
71.3 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-BIO-U0490-01 Reagent prep store.pdf
228.6 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-HAE-S139-01 Store.pdf
151.9 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-HAE-U0458-01 Coag lab.pdf
444.0 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-HIS-U0449-01 Histo 1 & 2.pdf
693.6 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MET-U0494-01 Amino acid.pdf
417.0 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MIC-U0506-01 Main Micro Lab.pdf
2.1 MB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-L104-02 Extract 2.pdf
237.3 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-L104-03 Extract 3.pdf
222.6 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-L104-04 Extract 4.pdf
234.7 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-U0510-01-Plasmid.pdf
280.3 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-U0516-01 Epi_typing.pdf
361.3 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-U1870-01-PCR 3.pdf
282.5 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-MOL-U1871-01-PCR 4.pdf
298.0 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-NNS-U0497-01 NNBS.pdf
609.2 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-TRA-U0478-01 BT lab.pdf
464.8 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-TRA-U0481-01 BT product issue.pdf
193.5 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-PAT-TRA-U0482-01 BT product mgmt.pdf
219.4 KB · Pricing / BOQ / Schedule of Rates
CSHEET-LG-EAF-MOR-L064-01 Patent & Family Room.pdf
143.2 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-L089-01 Viewing Room.pdf
110.3 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U0865-01 Waiting Room.pdf
93.9 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U1426-01 Post Mortem Room.pdf
215.3 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U1427-01 Ref Body Store.pdf
84.1 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U1630-01 Post Mortem Transit.pdf
99.4 KB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U1891-01 Staff Changing.pdf
115.1 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-BIO-U0487-01 Core lab.pdf
371.2 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-BIO-U0488-01 Analysis sluice.pdf
171.7 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-L040-01 Stem - gown.pdf
160.2 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-L040-02 Stem gown.pdf
141.5 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-L040-03 Stem change.pdf
147.6 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-S157-01 stem Scrub.pdf
162.2 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-U0467-01 LN2.pdf
2.8 MB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-U0469-01 Process D.pdf
233.6 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-U0471-01 Process B.pdf
192.0 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HAE-U1440-01 RBC room.pdf
231.6 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-HIS-S132-04 Histo reporting.pdf
167.9 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MET-U1878-01 Metabolic Extraction.pdf
236.4 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MIC-L013-01 Cat 3.pdf
396.9 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MIC-S001-03 Cat 3 lobby.pdf
152.9 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MIC-U5001-01 BT store.pdf
215.4 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-L094-01 Dark room.pdf
172.3 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-L104-01 Extract 1.pdf
255.3 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-S139-01 Micro gen store.pdf
147.7 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-U0511-01 Electrophoresis.pdf
262.6 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-U0522-01 Chemical store.pdf
209.7 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-MOL-U4001-01 Molec freezer.pdf
184.2 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-TRA-S065-05 office workstations.pdf
237.5 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-TRA-U0480-01 BT cold room.pdf
147.8 KB · Drawing / Plan / Layout
CSHEET-LG-PAT-TRA-U0483-01 BT product storage.pdf
226.2 KB · Drawing / Plan / Layout
Mortuary C-Sheets - October 2017 (ID 18535).pdf
875.1 KB · Drawing / Plan / Layout
NPH-A-OCMA-DR-ZZ-ZZ-7041-U040.pdf
9.0 MB · Drawing / Plan / Layout
CSHEET-LG-EAF-MOR-U0869-01 Body Prep Room.pdf
115.5 KB · Other
CSHEET-LG-PAT-CLF-S081-02 CSR.pdf
434.3 KB · Other
CSHEET-LG-PAT-MET-U0492-01 Metabolic reporting.pdf
372.7 KB · Other
CSHEET-LG-PAT-MET-U0496-01 Metabolic TC.pdf
348.6 KB · Other
CSHEET-LG-PAT-MOL-U0508-01 Molec lab_report_bioinf 2.pdf
609.1 KB · Other
Appendix 1_URS_General Laboratory Equipment_ Final Clean.docx
2.8 MB · Appendix / Annex
Appendix 1_URS_Schedule 1 New Equipment.xlsx
505.9 KB · Appendix / Annex
Appendix 1_URS_Schedule 2 Transferred Equipment.xlsx
28.2 KB · Appendix / Annex
Appendix 1_URS_Schedule 8 General Lab KPIs DRAFT TBC.docx
73.3 KB · Appendix / Annex
Appendix 5_Schedule F_Business Continuity.docx
53.1 KB · Appendix / Annex
Appendix 5_Schedule G_Exit Management.docx
56.3 KB · Appendix / Annex
Attachment 1 Goals and Objectives.docx
36.2 KB · Appendix / Annex
Attachment 2 Instructions and Award Criteria.docx
66.2 KB · Appendix / Annex
Attachment 3 Technical and Quality Checklist.xlsx
36.2 KB · Appendix / Annex
Attachment 4 Information Template.xlsx
35.1 KB · Appendix / Annex
Attachment 5 Technical and Quality Questions Template.docx
36.2 KB · Appendix / Annex
Attachment 6 Social Value Evaluation Template.docx
48.7 KB · Appendix / Annex
Original notice text
Provision and maintenance of laboratory equipment for Children's Health Ireland, ensuring compliance with health standards and legislation.
AI analysis updated 3 months, 4 weeks ago
Value
€1
Deadline
02 Feb
Location
Not specified.
Procedure
Open
Clarification
15 Jan 2024
eTenders ID
2576406
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