Request for tenders for the Provision of Market Research Consultancy Services (HANA Data Collection)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Trinity College Dublin the University of Dublin_336 ran this procurement for “Request for tenders for the Provision of Market Research Consultancy Services (HANA Data Collection)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for tenders for the Provision of Market Research Consultancy Services (HANA Data Collection)
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Professional Indemnity €250k
• ority estimates that the expenditure on the Services to be covered by the proposed services Contract may amount to some €62,000 (Ex- VAT) over the initial Term
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• for the Provision of Market Research Consultancy Services (HANA Data Collection)
• 1.1 Trinity College Dublin (TCD) (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the service as described in Appendix 1 to this RFT (the “services”).
• 1.2 In summary, the services comprise: Trinity College Dublin, the University of Dublin (“the Client”) seeks Tenders for the Provision of Market Research Consultancy Services related to the data collection field work for the Health Assets and Needs Assessment (HANA) across the community of Tallaght, in West Dublin.
• 1.4 This public procurement competition (the “Competition”) will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”). Any contract that may result from this Competition (the “services Contract”) will be issued for a term of 12 (Twelve) months (“the Term”).
• 1.6 The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed services Contract may amount to some €62,000 (Ex- VAT) over the initial Term. Tenderers must understand that this figure is an estimate only based on current and future expected usage.
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any services Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Services Contract that may result from this Competition.
• 2.1.2 The Contracting Authority does not bind itself to accept the lowest priced or any Tender. This RFT does not constitute an offer or commitment to enter into a Services Contract. No contractual rights in relation to the Contracting Authority will exist unless and until a formal written Services Contract has been executed by or on behalf of the Contracting Authority. Any notification of preferred bidder status by the Contracting Authority shall not give rise to any enforceable rights by the Tenderer. The award of a Services Contract does not confer exclusivity on the successful Tenderer. The Contracting Authority may cancel this Competition (or, for the avoidance of doubt, any individual Lot)] at any time prior to a formal written Services Contract being executed by or on behalf of the Contracting Authority.
• 2.3.1 Tenderers should note the terms and conditions of the Services Contract at Appendix 6 to this RFT. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any services Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Services Contract that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Professional Indemnity €250k
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Professional Indemnity €250k

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 2020 2021 2022 Yearly Turnover €80,000 Submitted Yes/No Appendix Numb
• Appendix 1: Requirements and Specifications
• Appendix 4: European Single Procurement Document (ESPD)
• Appendix 5: Declaration as to Personal Circumstances of Tenderer
• Appendix 7: Confidentiality Agreement
• 1.1 Trinity College Dublin (TCD) (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the supply of the service as described in Appendix 1 to this RFT (the “services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 Million Public Liability €6.5 Million Professional Indemnity €250k
• ority estimates that the expenditure on the Services to be covered by the proposed services Contract may amount to some €62,000 (Ex- VAT) over the initial Term
• In line with current legislation where a company has an annual turnover of less than €4.4 Million then audited accounts are not necessary
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• 9** Have you experienced stress within the last 12 months? ▢ Yes ▢ No ***(If no, skip to quest
• e you found X attitude or behaviour problematic in the last 12 months? ▢ Yes ▢ No *(If no, skip to 3
• Closing Date for Receipt of Queries: 12.00 pm, Wednesday 1st November 2023

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3

Scale / volume phrases

• that all prices quoted in the Tender will remain valid for 24 Months commencing from the Tender Deadline
• and, taking place over a similar period to previous rounds (3 months)
• 12 Consider a seven-day period (1 week)
• 6 In the last 4 months, has anyone in your household (includin
• 9** Have you experienced stress within the last 12 months? ▢ Yes ▢ No ***(If no, skip to quest
• wing have you experienced as a result of stress in the last 12 months? (Tick all which apply) ▢ Anxi
• as a result of stress that you have experienced in the last 12 months? (Tick all which apply) ▢ Visi
• 2 During the past 12 months, have you stopped smoking for one day o
• e you found X attitude or behaviour problematic in the last 12 months? ▢ Yes ▢ No *(If no, skip to 3
• on or behaviour have you found most problematic in the last 12 months? ▢ Challenging behaviour ▢ Takes/sel
• for yourself about your teenagers behaviour in the last 12 months? (Tick all which apply) ▢ Fa
• tal (excluding the Emergency Department within the last 12 months? ___
• al (excluding the Emergency Department) within the last 12 months
• the last 12 months
• 4 Did you have any unmet healthcare needs in the last 12 months because of Tallaght University Hospital
• uding you) used Tallaght Emergency Department over the past 12 months? ▢ Yes ▢ No ▢Don't know *If no or
• ent by anyone in your household (including you) in the past 12 months complete the following
• attending Tallaght Emergency Department? ▢ <24 hours ▢ 1-2 days ▢ 3-
• attending Tallaght Emergency Department? ▢ <24 hours ▢ 1-2 days ▢ 3-7 days ▢ 1-2 weeks ▢ 2-4 weeks
• ▢ 1-2 months ▢ >2 months
• one in your household (including you) use parks in the last 12 months? ▢ Yes ▢ No ▢ Don’t know *(If no o
• often did your household use parks in Tallaght in the last 12 months? ▢ Daily ▢ Weekly ▢ Monthly ▢ Bimonth
• your household (including you) use playgrounds in the last 12 months? ▢ Yes ▢ No ▢ Don’t know *(If no o
• did your household use playgrounds in Tallaght in the last 12 months? ▢ Daily ▢ Weekly ▢ Monthly ▢ Bimonth
• household (including you) use community centres in the last 12 months? ▢ Yes ▢ No ▢ Don’t know *(If no o

TENDER DOCUMENTS [TCD-23-C1381 RFT Hana Data Collection.docx, TCD-23-C1381 RFT Hana Data Collection.docx, Appendix Numb.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Hana Data Collection.docx] , RFT Hana Data Collection.docx] Part 1: Introduction, Appendix 1: Requirements and Specifications.