Pavement Condition Survey BusConnects Dublin

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------------|---------------------------------------------|------------------------------------|------------------|----------|----------------|------|-------------------------|------------------|-------------------------------|------------------| National Transport Authority_1149 Pavement Condition Survey BusConnects Dublin Construction & Civil Engineering €530,000 not stated Open not stated Dublin, Ireland not stated 2023-11-17T12:00:00+00:00 not stated

2. Scope of Work

The contractor will conduct pavement condition surveys as part of the BusConnects Dublin initiative, specifically for Tranche 2 of the project. This involves assessing the condition of pavements along four designated core bus corridors in Dublin. The work is expected to be comprehensive and detailed, focusing on the following activities:

• Pavement Condition Surveys: Conduct surveys on the following corridors:
• Lucan to City Centre
• Tallaght/Clondalkin to City Centre
• Templeogue/Rathfarnham to City Centre
• Ballymun/Finglas to City Centre
• Data Collection: Gather data on pavement surface conditions, including cracking, rutting, and surface texture.
• Reporting: Provide detailed reports summarizing the findings, including maps and photographs of surveyed areas.
• Traffic Management: Implement necessary traffic management measures during survey operations to ensure safety and minimize disruption.
• Duration: The entire scope of work is estimated to take approximately 18 weeks, contingent upon the allocation of sufficient resources.

The contractor must ensure that all work complies with relevant standards and regulations, including the operation of an ISO 9001 certified quality management system.

3. Background & buyer context

The procurement is part of the BusConnects Dublin program, a significant investment initiative aimed at overhauling the public transport system in the Greater Dublin Area. The National Transport Authority (NTA) is executing this program to improve bus services, making them more efficient and reliable. This specific tender addresses the need for pavement condition surveys to inform future infrastructure improvements along key bus corridors. The NTA has previously engaged contractors for similar works, but the current tender is for Tranche 2, indicating ongoing development in this area.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum Average Turnover of €1.0 Million in the area of surveying.
• Insurance:
• Minimum level of Professional Indemnity Insurance: €6,500,000
• Minimum level of Public Liability Insurance: €6,500,000
• Minimum level of Employer’s Liability Insurance: €13,000,000
• Certifications: Must operate an ISO 9001 certified quality management system or equivalent.
• Past experience: Bidders must demonstrate experience in at least 1 comparable project of similar size and complexity within the last 5 years.
• Personnel: At least one member of the management team must have a minimum of 15 years of experience in Civil Engineering, with at least 10 years directly related to traffic management design and implementation.
• Geographic constraints: Bidders must be able to operate within the Greater Dublin Area.

5. Award criteria & scoring

Bids will be evaluated based on the Most Economically Advantageous Tender (MEAT) criteria. The scoring breakdown is as follows:

No minimum scoring threshold is specified for individual criteria, but overall compliance with the suitability criteria is mandatory for consideration.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must follow the specified format in the provided template.
• Case studies: At least 2 case studies demonstrating relevant experience, with project values ranging from €50,000 to €200,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The contract duration is not explicitly stated, but the work is expected to be completed within 18 weeks.
• Payment terms: Payments will be made upon completion of specified milestones, as detailed in the contract.
• Key SLAs/KPIs: Performance indicators will include timely completion of surveys and accuracy of reporting.
• Liquidated damages: Not specified, but penalties may apply for delays.
• Termination clauses: The contract may be terminated for non-compliance or failure to meet performance standards.
• IP ownership: All data and reports generated will be owned by the NTA.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the NTA.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1.0 million may limit participation from smaller firms.
• Geographic constraints: The requirement to operate within the Greater Dublin Area may exclude bidders from outside this region.
• Tight timelines: The 18-week completion window may pose challenges for resource allocation and scheduling.
• Incumbent advantage: Previous contractors may have an advantage due to familiarity with the NTA's processes and expectations.

10. SME fit assessment

Small and medium enterprises (SMEs) that can credibly bid should have:

• Experience in civil engineering and surveying, with a proven track record in similar projects.
• The capability to meet insurance and turnover requirements, which may be challenging for smaller firms.
• The option to form consortia is allowed, enabling smaller firms to combine resources and expertise.
• Indicative bid-preparation effort is estimated at 10-15 days, considering the documentation and compliance requirements.
• The presence of incumbents may signal a competitive environment, as past winners may have established relationships with the NTA.

11. Where to dig deeper

• Source RFT filename: Pavement Condition Survey ITT.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Volume A Parts 1 - 3 (Specification, Model forms and Drawings)
• Volume B Tender and Schedule
• Volume C Pricing Document