Limerick City and County Council - Civic Amenity Sites Tender 2023

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Limerick City and County Council_103432 ran this procurement for “Limerick City and County Council - Civic Amenity Sites Tender 2023” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• ccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million for any one accident Public Liability €6.50 million for any one accident Professional Inde
• shall be required to supply its Tax Clearance Access Number and Tax Reference Number to
• services as described in Appendix 1 to this RFT (the “Services”).
• [Tender Limerick Civic Amenity Sites 2023.pdf] in Appendix 1 to this RFT (the “Services”).
• a) Maintenance & Servicing of 3 Civic Amenity Sites in Limerick
• this Competition (the “Services Contract”) will be issued for a term of 3 years (“the Term”).
• RFT does not constitute an offer or commitment to enter into a Services Contract.
• formal written Services Contract has been executed by or on behalf of the Contracting
• individual Lot) at any time prior to a formal written Services Contract being executed by or
• The award of a Services Contract does not confer exclusivity on the successful Tenderer.
• Tenderers should note the terms and conditions of the Services Contract at Appendix 5 to this RFT.
• Services Contract by signing the Tenderer’s Statement at Appendix 3. Tenderers may not Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Policy. The Tenderer shall be deemed to have satisfied himself to all risks and liabilities and

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million for any one accident Public Liability €6.50 million for any one accident Professional Inde
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million for any one accident Public Liability €6.50 million for any one accident Professional Inde

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• shall be submitted to the Council within 10 days after the last day of the previous mont
• [Tender Limerick Civic Amenity Sites 2023.pdf] Limerick City and County Council
• Declaration as to Personal Circumstances of Tenderer
• SF128 Health and Safety Competence Questionnaire
• services as described in Appendix 1 to this RFT (the “Services”).
• [Tender Limerick Civic Amenity Sites 2023.pdf] in Appendix 1 to this RFT (the “Services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ccessful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million for any one accident Public Liability €6.50 million for any one accident Professional Inde
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby
• 12 months with a maximum of two such extensions o
• e right to extend the Term for a period or periods of up to 12 months
• e right to extend the Term for a period or periods of up to 12 months with a maximum of two such extensions p
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Tender Limerick Civic Amenity Sites 2023.pdf, Appendix-1:, Appendix-2:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule, Appendix-3:, Appendix-4:.