Provision of Real Estate Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|--------------------------------|-------------------------------|------------------|----------|----------------|------|----------|------------------|-------------------------------|------------------| National Transport Authority Provision of Real Estate Services Legal & Financial Services €3,750,000 not stated Open not stated Dublin 2 years (with 2 optional 1-year extensions) 2023-11-16 12:00:00 not stated

2. Scope of Work

The National Transport Authority (NTA) seeks a contractor to provide comprehensive real estate services for the BusConnects Infrastructure Programme. This contract involves the acquisition of approximately 1,600 properties, with multiple acquisitions occurring concurrently. The contractor's day-to-day responsibilities include:

• Negotiation: Representing the NTA in negotiations for property acquisitions, including compulsory acquisitions, temporary acquisitions, and rights of way.
• Arbitration Support: Assisting the NTA during property arbitration, including preparing evidence and acting as an expert witness.
• Valuation Services: Conducting property valuations for all types of properties, including residential, commercial, and mixed-use, ensuring compliance with SCSI/RICS Red Book Standards.
• Compulsory Purchase Order (CPO) Management: Updating the CPO schedule with new information and preparing estimates of acquisition costs for inclusion in the Business Case for each scheme.
• General Advisory Services: Providing ongoing advice on property market trends, compensation estimates, and stakeholder engagement with property owners and local authorities.

The contractor must deliver reports in specified formats, including comprehensive valuation reports detailing methodologies, assumptions, and market intelligence. The contract duration is for an initial period of two years, with the possibility of two one-year extensions based on performance and service requirements.

3. Background & buyer context

The procurement of real estate services is aligned with the NTA's strategic objectives under the BusConnects Infrastructure Programme, which aims to enhance public transport in the Greater Dublin Area. This initiative is part of a broader framework established by the Transport Strategy for the Greater Dublin Region 2016-2035. The NTA has expanded its functions significantly since its establishment under the Dublin Transport Authority Act 2008, now encompassing various transport and land-use planning responsibilities. The urgency for these services arises from the need to facilitate property acquisitions critical to the implementation of the BusConnects programme.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €10 million (ex VAT) in real estate services over any three of the last five audited financial years. For consortia, at least one member must meet a minimum turnover of €7 million (ex VAT).
• Insurance:
• Professional Indemnity: €6,500,000 per claim and unlimited in the aggregate.
• Employer's Liability: €13,000,000 per claim and unlimited in the aggregate.
• Public Liability: €6,500,000 per claim and unlimited in the aggregate.
• Product Liability: €6,500,000 per claim and unlimited in the aggregate.
• Certifications: Not specified for this tender.
• Past Experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender.

Bidders failing to provide evidence of meeting these requirements will be eliminated from the competition.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, with a minimum scoring threshold of 40% required for each criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, limited to 20 A4 pages.
• CVs: Relevant CVs for key personnel, included in an appendix.
• Pricing Schedule: Completed using the specified template.
• Case Studies: At least two case studies demonstrating relevant experience, with project values included.
• Declarations: ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: Not specified for this tender.
• Submission Portal: Tenders must be submitted electronically via eTenders, adhering to file size limits (250 MB per attachment, 500 MB total).

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + Extension Structure: Initial contract period of two years, with two optional one-year extensions based on performance.
• Payment Terms: Not specified for this tender.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated Damages: Not specified for this tender.
• Termination Clauses: Not specified for this tender.
• IP Ownership: Not specified for this tender.
• Sub-contracting Rules: Not specified for this tender.
• Parent-company Guarantee or Bond Requirements: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The high turnover requirement of €10 million may limit participation to larger firms, potentially reducing competition.
• The requirement for extensive property acquisitions (approximately 1,600 properties) may pose logistical challenges, particularly for bidders without prior experience in large-scale property negotiations.
• The absence of specified past experience or personnel requirements may lead to variability in the quality of bids received.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) considering this tender should note:

• Viable bidders would typically be larger firms with established experience in real estate services, particularly in public sector projects.
• Consortiums are permitted, allowing smaller firms to partner with larger entities to meet turnover requirements.
• Bid preparation may require a significant investment of time, potentially several weeks, to compile the necessary documentation and case studies.
• The incumbent's strength in the market may influence the competitive landscape, particularly if they have established relationships with the NTA.

11. Where to dig deeper

• Source RFT Filename: Request for Tenders - Real Estate Services NTA Bus Connects.pdf
• eTenders CFT ID: Not specified.
• Contact Email: Not specified.
• Important Attachments:
• Appendix I – Form of Tender
• Appendix II – Tender Price Schedule
• Appendix IV - Eligibility, Suitability and Award Criteria