Refurbishment of Warehouse no. 1, Foynes port

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Foynes Port Company ran this procurement for “Refurbishment of Warehouse no. 1, Foynes port” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Minimum requirement to remain eligible in the competition: Applicants should provide information on the measures in place to ensure the delivery of a quality service, for example by way of a 3rd party certified system (
• ervice, for example by way of a 3rd party certified system (ISO9001:2015), or an equivalent in-house quality control system
• example by way of a 3rd party certified system (ISO9001:2015), or an equivalent in-house quality control system
• and Safety, for example by submitting copy of certificate (ISO45001) from a 3rd party certified system is sufficient, or detail an equivalent in-ho
• [RFT for Warehouse no.1.docx] a utility and its procurement procedures are governed by the Utilities Directive (2014/25/EU) of the European Parliament and Council dated 26 February 2014 (the “Utilities Directive”), and the implementing Irish national legislation and the European Union (Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. No 286 of 2016, as amended)(the “Utilities Regulations”) for above EU thresholds. It adopts the Office of Government procurement guidelines for the procurement of Goods and Services for below EU thresholds.
• The Contracting Entity published a contract notice in the etenders National forum on 11th October 2023(RFT number :- 2538516) advertising the competition for the Contract. This procurement process is being carried out in accordance with the open procedure provided for in the Public procurement guidelines for goods and services.
• Supply plant, labour, materials, safe access, temporary works and welfare facilities as required for the duration of the works to carry out the following:
• LHS Door: Supply & install new motorized roller shutter door with galvanised finish and brush seal. Repair/replace/install any steelwork required to facilitate the installation of the new door. Head height/ope clearance of 16foot. Fit any flashings required to seal external sheeting to door frame and opening to minimise water ingress.
• RHS Door: Lay cavity blockwork to opening to a height of approx. 2m and width of approx. 4.5m. Within the opening/proposed blockwork, supply and fit a new, single, standard sized, industrial
• RHS Door: Lay cavity blockwork to opening to a height of approx. 2m and width of approx. 4.5m. Within the opening/proposed blockwork, supply and fit a new, single, standard sized, industrial style, flush steel door. Door to open outwards, mortice lock and have a door closer fitted. Above new blockwork, install steel purlins & cleats as required (size & spacing to match existing) to accommodate install of new sheeting. Supply & install sheeting for same.
• In the south west corner of the warehouse within the existing blockwork bay, the contractor is to supply and fit a new, standard sized, single, industrial style, flush steel emergency exit door. All works associated with forming an opening for the door, installing the door and works in making good shall form part of the contractor’s scope. The contractor shall also make good the floor at the door saddle area and allow for the construction of a 1.5m x 1.5m landing step in concrete to compensate for the level difference between the warehouse floor and yard level.
• A power supply is required within the warehouse. Suitably sized cable for a 3 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 6.6 Policy on Personal Debriefings 34
• Shannon Foynes Port Company is a commercial semi state company and Irelands deepest sheltered commercial harbour and largest bulk port company, has estuary jurisdiction over all marine activities on a 500km2 area on the Shannon Estuary, stretching from Kerry to Loop Head to Limerick City. SFPC is a Tier 1 designated port at a national leveland a designated core port on the EU TEN-T network. In line with the National Ports Policy, Shannon Foynes Port Company has developed a long term vision to develop our facilities in order to facilitate the demands of our customers. This vision is outlined in the “Shannon Foynes Port Company Vision 2041” document.
• Remove & dispose of 2no. existing doors from both openings at the front elevation of the warehouse, each opening size is approx. 6.3m tall and 4.5m wide –
• RHS Door: Lay cavity blockwork to opening to a height of approx. 2m and width of approx. 4.5m. Within the opening/proposed blockwork, supply and fit a new, single, standard sized, industrial style, flush steel door. Door to open outwards, mortice lock and have a door closer fitted. Above new blockwork, install steel purlins & cleats as required (size & spacing to match existing) to accommodate install of new sheeting. Supply & install sheeting for same.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type Required Level Public Liability €6.5m Employers Liability €13m Co
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type Required Level Public Liability €6.5m Employers Liability €13m Co

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• and Safety, for example by submitting copy of certificate (ISO45001) from a 3rd party certified system is sufficient, or detail an equivalent in-ho
• t notice in the etenders National forum on 11th October 2023(RFT number :- 2538516) advertising the competition for the Contract
• post box on the etenders portal by noon on 8th November 2023 (the “Tender Deadline”)
• APPENDIX B – COMPETENCY ASSESSMENT FOR PSCS 38
• The Contracting Entity published a contract notice in the etenders National forum on 11th October 2023(RFT number :- 2538516) advertising the competition for the Contract. This procurement process is being carried out in accordance with the open procedure provided for in the Public procurement guidelines for goods and services.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The Client anticipates a construction period of 4 weeks; however, they intend to allow adequate
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• 2.8 Language, Currency and Payments 12
• SFPC operates in the transport sector and is a utility and its procurement procedures are governed by the Utilities Directive (2014/25/EU) of the European Parliament and Council dated 26 February 2014 (the “Utilities Directive”), and the implementing Irish national legislation and the European Union (Award of Contracts by Utility Undertakings) Regulations
• [RFT for Warehouse no.1.docx] a utility and its procurement procedures are governed by the Utilities Directive (2014/25/EU) of the European Parliament and Council dated 26 February 2014 (the “Utilities Directive”), and the implementing Irish national legislation and the European Union (Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. No 286 of 2016, as amended)(the “Utilities Regulations”) for above EU thresholds. It adopts the Office of Government procurement guidelines for the procurement of Goods and Services for below EU thresholds.
• This document issued herewith (“the Document” or “RFT”) is for information only and does not constitute, and shall not be interpreted as, an offer for sale, prospectus, or the basis of a contract. The information in this document is given for the guidance of Tenderers only and does not purport to be comprehensive. It may be altered without notice at any time. The information in this document is confidential and is made available to each recipient on this basis.
• The procurement process may be cancelled at any time by notice in writing issued by the Contracting Entity to the Tenderers without any liability attaching to the Contracting Entity in respect thereof and no compensation or payment of any kind shall be payable to any Tenderer or any other person in the event of cancellation or termination of this procurement process. The Contracting Entity is not liable for Tenderers’ costs arising in connection with the tender process outlined in this Request for Tender (“RFT”), irrespective of the outcome of the tender process, or if

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT for Warehouse no.1.docx, RFT number :- 2538516) advertising the competition for the Contract, RFT for Warehouse no.1.docx] Request for Tender (RFT) for the.
• eTenders CFT / notice reference: contract notice in the etenders National forum on 11th October 2023(RFT num.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT for Warehouse no.1.docx] 3.1 Inspection of Site 15, APPENDIX A – FORM OF TENDER 36, APPENDIX B – COMPETENCY ASSESSMENT FOR PSCS 38.