Provision of Radio Frequency Generators x 2 and Associated Consumables

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mercy University Hospital ran this procurement for “PROVISION OF RADIO FREQUENCY GENERTORS X 2 AND ASSOCIATED CONSUMABLES 21.09.23” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• g where and under what conditions these services have been provided Provide a minimum of 2 examples within the last 3 years
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• I/We, the undersigned hereby offer to supply the goods & services at the prices on this and the attached forms. No variation of this invitation permitted unless agreed between both parties in writing.
• It provides a comprehensive range of services including 24/7 acute surgery, acute medicine and critical care.
• The Mercy University Hospital wishes to receive tender applications to provide Radio Frequency Generators x 2, Associated Consumables and Service Maintenance Contract.
• Information supplied by Tenderers will be treated as contractually binding. The Conditions of Contract and the Contract Documents placed by the MUH shall constitute the entire Agreement between the Parties with regard to the proviso of Supplies and Services. These conditions will prevail over any conditions stipulated or referred to by the prospective supplier. The prospective supplier’s tender will be construed as acceptance of these Conditions.
• Any contract award by the MUH can be availed of by the Health Services Executive (HSE) and organisations funded by the HSE.
• This Contract shall take the form of an Award Letter. The Award Letter shall specify the start date of the contract. Before commencement of the Contract, a Service Level Agreement shall be signed by both MUH and the successful Tenderer which shall form part of the Schedules to the final Contract between MUH and the Tenderer.
• The Contract is a legally binding and enforceable agreement between MUH and the Tenderer. The Tenderer is strongly advised and encouraged to review and seek independent legal advice on the Contract before submitting a proposal and a response to this tender. This is to ensure that the Tenderer is capable of fulfilling its obligations under the Contract and the capacity to supply the Services.
• The Tenderer will not be allowed to name the MUH as a Service User externally without first seeking the written permission of the hospital to do so.
• In the event of a group of respondents jointly submitting an acceptable offer, the contract will be awarded by the MUH to one contractor who acts as the agreed prime contractor. The prime contractor is responsible for the delivery of all services provided for under the terms of the contract and shall assume all the duties, responsibilities and costs associated with the position of prime contractor.
• The MUH undertakes to hold any information provided to it by individuals or others on a confidential basis, subject to the hospital’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is wished that information provided to the hospital should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this wish, and specify the reason for the information’s sensitivity. The MUH will consult with any individual or body supplying sensitive information before making a decision on any Freedom of Information request received. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The Mercy University Hospital is a public voluntary hospital that treats over 137,000 patients per annum, providing complex diagnostic, medical and surgical care with strong academic and research programmes.
• Any contract award by the MUH can be availed of by the Health Services Executive (HSE) and organisations funded by the HSE.
• The Tenderer, before commencement of the contract shall take out and maintain a policy or policies of insurance with an approved Insurance Company, completely indemnifying himself and the MUH in full in respect of all:
• The MUH undertakes to hold any information provided to it by individuals or others on a confidential basis, subject to the hospital’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is wished that information provided to the hospital should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this wish, and specify the reason for the information’s sensitivity. The MUH will consult with any individual or body supplying sensitive information before making a decision on any Freedom of Information request received.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Economic and Financial Standing Public Insurance Liability Minimum levels as set out in Appendix A
• In submitting this proposal I/we agree to comply with the attached conditions as detailed in the notice to persons tendering and conditions of contract.
• This tendering process may result in the award of a contract to the successful candidate(s). This Contract will take the form of an Award Letter being issued from the Hospital to the successful supplier for the proposal supplied and agreed and shall be governed by the “Standard Terms and Conditions of Contract of the Mercy University Hospital”, which can be viewed on the MUH website http://www.muh.ie/MUH_TandC.pdf
• [Sections 1 and 2 Invitation to Tender Document.docx] an Award Letter being issued from the Hospital to the successful supplier for the proposal supplied and agreed and shall be governed by the “Standard Terms and Conditions of Contract of the Mercy University Hospital”, which can be viewed on the MUH website http://www.muh.ie/MUH_TandC.pdf
• The Contract is a legally binding and enforceable agreement between MUH and the Tenderer. The Tenderer is strongly advised and encouraged to review and seek independent legal advice on the Contract before submitting a proposal and a response to this tender. This is to ensure that the Tenderer is capable of fulfilling its obligations under the Contract and the capacity to supply the Services.
• The candidate is required to complete the “Company Information Form” (Appendix A.)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Tenders that achieve the minimum requirements set out in the Qualitative Selection Criteria will be evaluated to determine which presents the most economically advantageous tender
• If I/We were successful in our proposal I/We agree to execute the works or any part thereof, required to be done in connection with the above, in accordance with the true intent and meaning of the several documents collectively termed the “Request for Quotation Documents”.
• The Mercy University Hospital Cork is a 348 bed teaching public voluntary hospital offering the extensive Cork population expertise in a wide range of medical disciplines including urology, surgery, oncology, geriatrics, accident and emergency, anaesthetics, cardiology, paediatrics, neurology, pathology, gastroenterology, respiratory and general medicine.
• This tendering process may result in the award of a contract to the successful candidate(s). This Contract will take the form of an Award Letter being issued from the Hospital to the successful supplier for the proposal supplied and agreed and shall be governed by the “Standard Terms and Conditions of Contract of the Mercy University Hospital”, which can be viewed on the MUH website http://www.muh.ie/MUH_TandC.pdf
• [Sections 1 and 2 Invitation to Tender Document.docx] an Award Letter being issued from the Hospital to the successful supplier for the proposal supplied and agreed and shall be governed by the “Standard Terms and Conditions of Contract of the Mercy University Hospital”, which can be viewed on the MUH website http://www.muh.ie/MUH_TandC.pdf
• Information supplied by Tenderers will be treated as contractually binding. The Conditions of Contract and the Contract Documents placed by the MUH shall constitute the entire Agreement between the Parties with regard to the proviso of Supplies and Services. These conditions will prevail over any conditions stipulated or referred to by the prospective supplier. The prospective supplier’s tender will be construed as acceptance of these Conditions.

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Sections 1 and 2 Invitation to Tender Document.docx, Appendix B. Article 57 of directive 2014.24.EU.docx, Appendix A. Company Information Form.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix A , Schedules to the final Contract between MUH and the Tenderer., Appendix A.).