Extension to existing dwelling for new semi independent living unit

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |----------------------|-----------------------------------------------------------------------|-------------------------------|------------------|----------|----------------|------|---------------------------------|------------------|----------------------------------|------------------| Avista CLG Extension to existing dwelling for new semi independent living unit 45000000 - Construction work not disclosed not stated Open 1 Lisnagry, Co. Limerick not stated 2023-10-13T13:00:00+00:00 October 2023

2. Scope of Work

The project involves the construction of an extension to an existing dwelling located at Aisling, Mountshannon Road, Co. Limerick, to create a new semi-independent living unit. The total site area is approximately 1,734 m², with the proposed extension covering 105.6 m². The existing house has a gross internal area of 175 m², resulting in a total area of 281.0 m² post-extension.

Key activities include:

• Construction of the Extension:

• Installation of treated timber battens (38 x 25 mm) and furring (44 x 25 mm) fixed to the underside.

• Installation of new fixtures and fittings, including doors and windows.

• Health and Safety Management:

• Development of a Preliminary Health and Safety Plan in compliance with the Safety, Health and Welfare at Work (Construction) Regulations.

• Appointment of a Project Supervisor for the construction stage to oversee safety compliance.

• Site Management:

• Coordination of construction activities while ensuring minimal disruption to the existing residential care centre.

• Implementation of traffic management and access restrictions to safeguard vulnerable residents.

• Installation of Services:

• Coordination with utility providers for the installation of electrical, plumbing, and data services towards the end of the project.

• Completion Timeline:

• The intended contract completion date is set for May 2024, with a provisional start date in October 2023.

3. Background & buyer context

Avista CLG is undertaking this project to enhance living conditions for individuals with intellectual disabilities. The extension aligns with broader government initiatives aimed at improving community-based living arrangements. The procurement is timely as it addresses immediate needs for additional semi-independent living spaces within the existing facility. The project is part of a strategic plan to modernize residential care services, ensuring compliance with contemporary health and safety standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1.5 million for the last three years in construction works.
• Insurance:
• Public Liability: €6.5 million
• Employer's Liability: €13 million
• Professional Indemnity: €6.5 million
• Certifications:
• ISO 9001 (Quality Management)
• ISO 14001 (Environmental Management)
• Safe-T-Cert
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each valued at €250,000 or more.
• Personnel:
• Project Manager: Minimum 5 years’ experience in similar projects.
• Site Supervisor: Minimum 3 years’ experience in construction management.
• Geographic constraints: Bidders must be based within 50 km of the project site.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall price/quality split is 60/40, with a minimum scoring threshold of 70% required for the quality criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, limited to 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must adhere to the specified format in the provided template.
• Case studies: At least 3 case studies of similar projects, each valued between €250,000 and €750,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Scheduled for 2023-09-25, with prior registration required.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: The initial contract period is set for 6 months, with potential extensions based on project needs.
• Payment terms: Payments will be made monthly based on completed work, subject to retention of 10% until project completion.
• Key SLAs/KPIs: Timely completion of milestones, adherence to safety regulations, and quality of workmanship.
• Liquidated damages: €500 per day for delays beyond the agreed completion date.
• Termination clauses: The client may terminate the contract for non-compliance with safety regulations or failure to meet project deadlines.
• IP ownership: All project documentation and designs will be the property of Avista upon completion.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the client.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Geographic constraints: The requirement for bidders to be located within 50 km may limit competition.
• Tight timeline: The project has a short completion window, with penalties for delays, which may pose risks for smaller contractors.
• Existing site conditions: The residential care centre remains operational during construction, necessitating careful planning and execution to avoid disruption.
• Safety compliance: High standards for health and safety management are mandated, which may require additional resources and expertise.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in construction and health and safety management. Viable bidders should have:

• A proven track record in similar construction projects, ideally with experience in residential care settings.
• The capability to manage subcontractors and coordinate with utility providers.
• An estimated bid preparation effort of approximately 10-15 days, considering the documentation and compliance requirements.
• A moderate Pwin signal, as the project may attract incumbents familiar with the site and existing operations.

11. Where to dig deeper

• Source RFT filename: ITT appendix 3 - Model form 1.22.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Preliminary Health and Safety Plan (Aisling)
• Method of Tender and Pricing Document
• Notification of grant of planning permission (Aisling)