Development and Provision of on-line e-learning training courses in Data Protection and Data Security for Local Authority staff

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Local Government Management Agency ran this procurement for “Development and Provision of on-line e-learning training courses in Data Protection and Data Security for Local Authority staff” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Contra
• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified system,
• Minimum requirement to remain eligible in the competition: Tenderers should supply an individual total cost for each of the 11 online courses as specified by the Contracting Authority in Request for Tender inclusive of
• o courses and general support & maintenance during the 2-year warranty period Minimum requirement to remain eligible in the competition: Tenderers should supply an individual total cost for each of the 11 online courses as specified by the Contracting Authority in Request for Tender inclusive of
• The Local Government Management Agency was established by the Minister for Public Expenditure and Reform, Mr. Brendan Howlin, and the Minister for the Environment, Community and Local Government, Mr. Phil Hogan on 1st August 2012. The remit of the Agency is to be a national centre of excellence providing, procuring, and coordinating a range of service supports, required by the local government sector, that are best delivered at national level. The focus of the Agency is to ensure that the local government sector can deliver a range of services effectively and efficiently to the overall benefit of the public.
• The services provided by the LGMA include:
• Such services as may be required by local authorities for the purposes of staff negotiations/staff development
• Such services as may be required by local authorities for the purpose of coordinating, and securing compatibility in, the use of ICT
• Such services to support the administrative needs of managers and such other support services required by the CCMA
• Such other management services as may be required by local authorities.
• Local Authorities are the closest and most accessible form of Government to citizens. They have responsibility for delivery of a wide range of services in their local area with a focus on making cities, towns and countryside attractive places to live, work and invest. These services generally include housing; planning; infrastructure; environmental protection; and the provision of recreation and amenities and community infrastructure. Local Authorities also play a key role in supporting economic development and enterprise at a local level.
• [CfT - TD 138 2023 - Development and Provision of on-line e-learning training courses in Data Protection and Data Security for Local Authority staff.docx] . Local Authorities also play a key role in supporting economic development and enterprise at a local level. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• The training to be provided will build upon existing training already provided to local authority staff since the introduction of the General Data Protection Regulation (GDPR) in May 2018 and also ensure that training can be provided in a timely fashion to newly appointed local authority staff and facilitate regular refresher training for all staff.
• The successful tenderer(s) shall comply with all relevant legislation relating to dignity at work. As a public body and employer, the Contracting Authority is committed to a policy of equality of opportunity for all personnel.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €2.6m Product Liability - €6; 5 million Professional Indemnity - €1m Cyber Liability - €2 million Personnel and Skills Personnel a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — 5 million Professional Indemnity - €1m Cyber Liability - €2 million Personnel and Skills Personnel a
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €2.6m Product Liability - €6
• 5 million Professional Indemnity - €1m Cyber Liability - €2 million Personnel and Skills Personnel a
• red if successful Level in Place Level in Place Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €13,000,000 €13,000,000 € € Public Liability Public Liability €2,600,000 €2,600,000 € € Product Liab
• ility Product Liability €6,500,000 € Public Liability Public Liability €2,600,000 €2,600,000 € € Product Liability Product Liability €6,500,000 €6,500,000 € € Professional Indemnity Professional Indemnity €1,000,000 €1,000,000 € €
• Environmental Liability Impairment Environmental Liability Impairment n/a n/a € € Cyber Liability Cyber Liability €2,000,000 €2,000,000 € € Other Othe

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• The course outlines submitted by the successful tenderer for each of the 11 online courses will be subject to final approval by the LGMA prior to course development. The chosen tenderer will engage with the LGMA to finalise course content for each of the courses before course development commences. This will apply especially, but not solely, to the two courses identified in Section 3.1 of this RfT.
• Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended in Appendix 1.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this
• [CfT - TD 138 2023 - Development and Provision of on-line e-learning training courses in Data Protection and Data Security for Local Authority staff.docx] in Appendix 1.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Technical Equipment & Resource Required Minimum Requirement
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• The number and duration of extensions will be 1 extension for another 12 months beyond the 2
• and duration of extensions will be 1 extension for another 12 months beyond the 2 year warranty period
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CfT - TD 138 2023 - Development and Provision of on-line e-learning training courses in Data Protection and Data Security for Local Authority staff.docx, RfT., Appendix 1..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: schedule of payments will be agreed with the successful tenderer and invoices shall be s.