Provision of research expertise to assist the Director of Authorised Intervention, Tuam

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Office of the Director of Authorised Intervention Tuam ran this procurement for “Provision of research expertise to assist the Director of Authorised Intervention, Tuam” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims aris
• the proposed Services Contract may amount to some €125,000 (excl
• TO: The Minister for Children Equality Disability Integration and Youth (the “Contracting Authority”)
• [20230912 - DAIT ResearcherRFT_TRDFinal.docx] the Ethics in Public Office Act 1995 and 2001, copies of which are available at www.irishstatutebook.gov.ie. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or terminating any Services Contract entered into by a Tenderer.
• Any conflict of interest or potential conflict of interest on the part of a Tenderer, Subcontractor or individual employee(s) or agent(s) of a Tenderer or Subcontractor(s) must be fully disclosed to the Contracting Authority as soon as the conflict or potential conflict is or becomes apparent. In the event of any actual or potential conflict of interest, the Contracting Authority may invite Tenderers to propose means by which the conflict of interest might be removed. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or terminating any Services Contract entered into by a Tenderer.
• 1. We understand the nature and extent of the Services required to be delivered as described in Requirements and Specifications at Appendix 1 to the RFT.
• 2. We accept all of the Terms and Conditions of the RFT, the Service Contract and the Confidentiality Agreement and agree if awarded a Service Contract to execute the Service Contract at Appendix 5 to the RFT and the Confidentiality Agreement at Appendix 6 to the RFT.
• We agree to provide the Contracting Authority with the Services in accordance with the RFT and our Tender.
• Tenderers must have previous experience in having worked on or advised on a similar project. Tenderers are required provide details of two similar or related projects, giving an indication of the scale of the project, the name of the client/contracting authority the service provided to, dates and services provided.
• •Tenderers must provide the supporting documentation specified above without delay when requested by the Contracting Authority.
• Evidence of Experience in the Service Delivery of a similar nature and scale to the Services sought within this RFT. Reference Contract 1
• Evidence of Experience in the Service Delivery of a similar nature and scale to the Services sought within this RFT. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• At least 5 years’ experience in undertaking research or investigation in similar area involving social, institutional and medical history, public and other relevant archival records.
• area involving social, institutional and medical history, public and other relevant archival
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims aris; Public Liability €6.5m any one claim or series of claims aris
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims aris
• Public Liability €6.5m any one claim or series of claims aris
• Product Liability €6.5m any one claim or series of claims aris
• Professional Indemnity €1m any one claim or series of claims aris

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• All Tenders submitted in soft copy must be compiled such that they can be read immediately using Microsoft Word, Excel, PDF Readers or equivalent. Tenderers must ensure that the document submitted is text searchable using non OCR software i.e.
• [20230912 - DAIT ResearcherRFT_TRDFinal.docx] document submitted is text searchable using non OCR software i.e.
• A2. DECLARATION OF REGISTRABLE INTERESTS
• A2. Declaration of Registerable Interests
• A5. Tenderer’s Statement (Appendix 3)
• A2. DECLARATION OF REGISTRABLE INTERESTS (Clause 2.13 of RFT)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m any one claim or series of claims aris
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• the sum of €2.00 (the receipt of which is hereby
• up to 6 months with a maximum of two such extension or
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Contract, we hereby agree and declare the following:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20230912 - DAIT ResearcherRFT_TRDFinal.docx, 20230912 - DAIT_ResearcherRFT_FINAL.pdf, RFT for a research and information specialist in the areas of child protection and.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT and the Tender Response Document (“TRD”) being tendered for., RFT and as two (2) SEPARATE documents., RFT is inconsistent or conflicts with any provision in the TRD, the relevant provis.